Founders Day Amusement Rentals RFP 2025 and 2.pdf
PDF 191 KB Posted
- Attached to
- Town of Tyrone Festival Amusements
- Solicitation number
- PE-66873-NONST-2026-000000021
- Issued by
- Cherokee County, Georgia
About this file
This is a Request for Proposal (RFP) issued by the Town of Tyrone, Georgia for festival amusement rentals spanning multiple events in 2025 and 2026. The town seeks qualified vendors to provide amusement equipment and staffing for three events: October 4, 2025 (noon-8:00pm), November 30, 2025 (2:00pm-7:00pm), and October 3, 2026 (noon-8:00pm). The equipment requirements include a 90' Super Slide with staff, dual zip line, giant human claw, face painters, balloon twisters, carousel, Ferris wheel, giant Lego set, and three generators for the October events. The November events require a Merry-Go-Round, inflatable building, and Alpine/Christmas inflatable slide. Proposals must be submitted by 10:00am on March 21, 2025, to Lynda Owens, Recreation Manager.
Vendors must maintain comprehensive general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability insurance of $1,000,000, and workers' compensation coverage meeting Georgia state requirements. The Town of Tyrone must be listed as additional insured. Evaluation criteria focus on cost reasonableness, safety plan adequacy, and references from previous clients. Vendors are responsible for obtaining all necessary permits, providing safety plans, and conducting setup and teardown of equipment. The RFP requires detailed submission components including company background, experience documentation, technical specifications, itemized budget, safety protocols, and three client references.
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Text version
February 13, 2025
Request for Proposal (RFP): Festival Amusement Rentals
I. Introduction
The Town of Tyrone is seeking proposals from qualified and experienced amusement rental companies for amusement rentals for multiple events. We are seeking bids for all of the following:
II. Event Details
• Event Date: October 4, 2025
• Event Time: Noon – 8:00 pm
• Location: Shamrock Park – 960 Senoia Road, Tyrone, GA 30290
90’ Super Slide (Hard Slide) with staff
Event Manager
Dual Zip Line with staff
3 generators
Giant Human Claw with staff
2 Face Painters
1 Balloon Twister
1 Carousel
With staff
1 Ferris Wheel
With staff
Giant Lego Set
Human Claw with staff
Event Details
• Event Date: November 30, 2025
• Event Time: 2:00 pm-7:00 pm
Merry-Go-Round
Inflatable building
Alpine/Christmas Inflatable Slide
• Event Date: October 3, 2026
• Event Time: Noon – 8:00 pm
90’ Super Slide (Hard Slide) with staff
Event Manager
Dual Zip Line with staff
3 generators
Giant Human Claw with staff
2 Face Painters
1 Balloon Twister
1 Carousel
With staff
1 Ferris Wheel
With staff
Giant Lego Set
Human Claw with staff
• Event Date: November 29, 2026
• Event Time: 2:00 pm-7:00 pm
Merry-Go-Round
Inflatable building
Alpine/Christmas Inflatable Slide
III. Scope of Work
The selected vendor will be responsible for the following:
1. Permitting and Compliance:
• Secure all necessary permits and approvals from relevant authorities.
2. Safety and Compliance:
• Adhere to all safety regulations and best practices for Amusements.
• Provide a safety plan outlining procedures for setup and breakdown.
3. Setup and Teardown:
• Install all necessary equipment and ensure the safety of the amusement rentals.
• Conduct a thorough cleanup of the site after the event.
IV. Proposal Submission Requirements
Proposals must include the following:
1. Company Background:
• Company name, address, contact information, and brief history.
2. Experience and Qualifications:
• Details of past experience with similar events.
• Resumes of key personnel involved with rentals.
3. Technical Proposal:
• Description of the amount of space for each rental.
4. Cost Proposal:
• Itemized budget including all costs (e.g., materials, labor, permits, insurance).
5. Safety Plan:
• Detailed safety plan including risk assessment and mitigation strategies.
6. Insurance:
The Firm’s Comprehensive General and Automobile Liability Insurance shall be written for not less than limits of liability as follows:
A. Comprehensive General Liability
1. Bodily and Personal Injury, Property Damage and Contractual: $1,000,000
Combined Single Limit Each Occurrence/$2,000,000 General Aggregate
2. General Aggregate Limits shall apply per Project
B. Comprehensive Automobile Liability
1. Bodily Injury and Property Damage: $1,000,000 Combined Single Limit Each
Occurrence
2. Any Auto including Hired and Non-Owned liability coverage is required.
C. Workers’ Compensation
1. Workers’ Compensation insurance covering all employees of Contractor or any subcontractor engaged in performing the services required by this proposal of not less than the minimum requirement of $100,000 per accident/$100,000 Disease each employee/$500,000 Disease policy limit. At a minimum, the policy must also meet Georgia required coverage.
D. The Town must be listed as “additional insured” on the policy of insurance as follows: Town of Tyrone; 950 Senoia Road; Tyrone, GA 30290.
7. References:
• Contact information for three references from similar events.
V. Evaluation Criteria
Proposals will be evaluated based on:
1. Cost:
• Reasonableness and transparency of the budget.
2. Safety Plan:
• Thoroughness and adequacy of the safety measures.
3. References:
• Feedback from previous clients.
V1: Submission Details
Please submit your proposal by 10:00 am, March 21, 2025 to:
Lynda Owens
Recreation Manager
Town of Tyrone
145 Commerce Drive
Tyrone, Georgia 30290
Lynda.owens@tyronega.gov
770-487-4694
For any inquiries, please contact Lynda Owens using the above listed information.
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