Founders Day Amusement Rentals RFP 2024.pdf

July 26, 2024

Request for Proposal (RFP): Amusement Rentals

I. Introduction

The Town of Tyrone is seeking proposals from qualified and experienced amusement rental companies for amusement rentals for its annual Tyrone Founders Day Festival event. This event is a cornerstone of all our Town events and attracts a large number of residents and visitors. We are seeking bids for all of the following:

90’ Super Slide (Hard Slide) with staff

Event Manager

LED Ice Skeeball (2 lanes)

Water Gun Fun Deluxe Trailer with staff and prizes

Dual Zip Line with staff

3 generators

Giant Human Claw with staff

II. Event Details

• Event Date: October 5, 2024

• Event Time: Noon – 8:00 pm

• Location: Shamrock Park – 960 Senoia Road, Tyrone, GA 30290

III. Scope of Work

The selected vendor will be responsible for the following:

1. Permitting and Compliance:

• Secure all necessary permits and approvals from relevant authorities.

2. Safety and Compliance:

• Adhere to all safety regulations and best practices for fireworks displays.

• Provide a safety plan outlining procedures for setup, execution, and post-show cleanup.

3. Setup and Teardown:

• Install all necessary equipment and ensure the safety of the amusement rentals.

• Conduct a thorough cleanup of the site after the event.

IV. Proposal Submission Requirements

Proposals must include the following:

1. Company Background:

• Company name, address, contact information, and brief history.

2. Experience and Qualifications:

• Details of past experience with similar events.

• Resumes of key personnel involved in the project.

3. Technical Proposal:

• Description of the amount of space for each rental.

4. Cost Proposal:

• Itemized budget including all costs (e.g., materials, labor, permits, insurance).

5. Safety Plan:

• Detailed safety plan including risk assessment and mitigation strategies.

6. Insurance:

The Firm’s Comprehensive General and Automobile Liability Insurance shall be written for not less than limits of liability as follows:

A. Comprehensive General Liability

1. Bodily and Personal Injury, Property Damage and Contractual: $1,000,000

Combined Single Limit Each Occurrence/$2,000,000 General Aggregate

2. General Aggregate Limits shall apply per Project

B. Comprehensive Automobile Liability

1. Bodily Injury and Property Damage: $1,000,000 Combined Single Limit Each

Occurrence

2. Any Auto including Hired and Non-Owned liability coverage is required.

C. Workers’ Compensation

1. Workers’ Compensation insurance covering all employees of Contractor or any subcontractor engaged in performing the services required by this proposal of not less than the minimum requirement of $100,000 per accident/$100,000 Disease each employee/$500,000 Disease policy limit. At a minimum, the policy must also meet Georgia required coverage.

D. The Town must be listed as “additional insured” on the policy of insurance as follows: Town of Tyrone; 950 Senoia Road; Tyrone, GA 30290.

7. Contract

A copy of the vendor’s standard contract or service agreement.

8. References:

• Contact information for three references from similar events.

V. Evaluation Criteria

Proposals will be evaluated based on:

1. Cost:

• Reasonableness and transparency of the budget.

2. Safety Plan:

• Thoroughness and adequacy of the safety measures.

3. References:

• Feedback from previous clients.

VI. Submission Details

Please submit your proposal by 10:30 a.m. om August 9, 2024 to:

Lynda Owens

Recreation Manager

Town of Tyrone

145 Commerce Drive

Tyrone, Georgia 30290 lowens@tyrone.org

770-487-4694

For any inquiries, please contact Lynda Owens using the above listed information.

mailto:lowens@tyrone.org