Forest Park Monument Signs Contract Docs and .pdf

CONTRACT DOCUMENTS

AND

TECHNICAL SPECIFICATIONS

FOREST PARK

MONUMENT SIGNS

PROJECT NO.: 05302024

235 Corporate Center Drive., Suite 200, Stockbridge, GA 30281 / Phone: 770.389.8666

400 Pike Boulevard, Lawrenceville, GA / Phone: 770.338.8181

CITY OF FOREST PARK

I

TABLE OF CONTENTS

CONTRACT DOCUMENTS

AND

TECHNICAL SPECIFICATIONS

PART 1 – BIDDING / AGREEMENTS / BONDS / CONDITIONS

I. INVITATION TO BID

II. INSTRUCTION TO BIDDERS

III. BID FORMS

IV. BID BOND

V. CONTRACTOR FURNISHED DOCUMENTS

VI. CONTRACTOR AFFIDAVIT AND AGREEMENT

VII. FORM OF AGREEMENT

VIII. NOTICE TO PROCEED

II

IX. PERFORMANCE BOND

X. PAYMENT BOND

XI. CERTIFICATE OF CONTRACTOR’S ATTORNEY

XII. CERTIFICATE OF OWNER’S ATTORNEY

XIII. GENERAL CONDITIONS

XIV. SUPPLEMENTARY CONDITIONS

XV. REFERENCE VERIFICATION AND RELEASE FORM

PART II – TECHNICAL SPECIFICATIONS

SECTION 01100 SUMMARY

SECTION 01200 PRICE AND PAYMENT PROCEDURES

SECTION 01300 ADMINISTRATIVE REQUIREMENTS

SECTION 01323 CONSTRUCTION PROGRESS SCHEDULES

SECTION 01330 SUBMITTAL PROCEDURES

SECTION 01400 QUALITY REQUIREMENTS

SECTION 01500 TEMPORARY FACILITIES AND CONTROLS

SECTION 01600 PRODUCT REQUIREMENTS

SECTION 01630 PRODUCT SUBSTITUTION PROCEDURES

SECTION 01700 EXECUTION AND CLOSEOUT PROCEDURES

END

SECTION I

INVITATION TO BID

DATE: MAY 30, 2024

Sealed unit price bids will be received by the City of Forest Park Georgia from prospective contractors for the City’s “Forest Park – Monuments Signs” project. The work consists of furnishing and installing all materials, labor, tools, equipment, and related services required for a complete project. This project includes but is not limited to providing the construction of a complete installation of five (5) “Monument Signs” at locations within the City, work is to include all traffic control, demolition, erosion and sediment control, clearing/trimming, grading, signage, landscaping and all other activities and appurtenances to provide a complete

“Forest Park – Monument Signs” project in Forest Park, Georgia.

The activity is proposed to be funded with local City of Forest Park funds. This project will be permitted by the City of Forest Park and the selected contractor must comply with local and state laws including but not limited to provisions covering construction contracts.

Complete sets of the Contract Documents, Technical Specifications and the Contract Drawings may be obtained from the Issuing Office from the City’s preferred website:

https://www.forestparkga.gov/rfps. Documents are also available at:

https://www.bidnetdirect.com/georgia/cityofforestpark and at the Georgia Procurement

Registry website located at: https://ssl.doas.state.ga.us/PRSapp/PRindex.jsp. Bidders are solely responsible for maintaining a complete set of Contract Documents, Technical

Specifications, Contract Drawings, and project Addenda or Modifications to assure that they possess all project changes and addendums prior to bidding. Any project Addenda or https://www.forestparkga.gov/rfps https://www.bidnetdirect.com/georgia/cityofforestpark https://ssl.doas.state.ga.us/PRSapp/PRindex.jsp

SECTION I

modifications will be available only on the City’s preferred website;

https://www.forestparkga.gov/rfps.

A Pre-Bid Conference will be held on Thursday, June 13th 2024 at 11:00 AM EST at the

City of Forest Park City Hall, City Council Meeting Room located at 745 Forest Parkway, Forest Park GA, 30297. Attendance of this meeting is “Strongly Encouraged”. A site tour is scheduled immediately following the Pre-Bid Conference.

Any questions pertaining to the requirements of the Contract Documents and Technical

Specifications, either procedural or technical, shall be in writing and are to be submitted to the

City of Forest Park; Attention: Procurement Department, via email at procurement@forestparkga.gov by Thursday, June 27th 2024 at 5:00 PM EST, Reference:

“Forest Park – Monument Signs”. Sealed Bids will be received by the City of Forest Park at

Forest Park City Hall, City Council Meeting Room located at 745 Forest Parkway, Forest Park

GA, 30297 until Thursday, July 11th 2024 at 2:00 PM and then publicly opened and read aloud.

No bid may be modified, withdrawn, or canceled for a period of sixty (60) days after the time designated for the receipt of Bids or until the Bidder is notified by the City; whichever is sooner. The City reserves the right to accept or reject any and all bids and to waive irregularities, technicalities, and formalities.

Each bid shall be accompanied by a Bid Bond in an amount of not less than five percent (5%) of the total bid amount. The Bid Bond may be in the form of a bond issued by a surety acceptable to the City or a cashier’s check made payable to the City of Forest Park, Georgia.

The entire Bid Bond shall be forfeited to the City of Forest Park as liquidated damages if the bidder fails to execute the Contract and provide Performance and Payment Bonds within fifteen

(15) days after being notified that he has been awarded the Contract.

The successful bidder will be required to furnish a contract Performance Bond and a Payment

Bond, each in the sum of one hundred percent (100%) of the total amount of the Bid and provide insurance coverage as required in the Contract Documents.

Note: For more information, please refer to the Instruction to Bidders and the Contract

Documents, which govern and supersede this Invitation to Bid.

https://www.forestparkga.gov/rfps procurement@forestparkga.gov%20

SECTION II

Instruction to Bidders - Page i

CITY OF FOREST PARK

MONUMENT SIGNS

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page

Article 1 – Defined Terms

Article 2 – Copies of Bidding Documents

Article 3 – Qualifications of Bidders

Article 4 – Examination of Bidding Documents, Other Related Data, and Site

Article 5 – Pre-Bid Conference

Article 6 – Site and Other Areas

Article 7 – Interpretations and Addenda

Article 8 – Bid Security

Article 9 – Contract Times

Article 10 – Liquidated Damages

Article 11 – Substitute and “Or-Equal” Items

Article 12 – Subcontractors, Suppliers and Others

Article 13 - NOT USED

Article 14 – Preparation of Bid

Article 15 – Basis of Bid; Comparison of Bids

Article 16 – Submittal of Bid

Article 17 – Modification and Withdrawal of Bid

Article 18 – Opening of Bids

Article 19 – Bids to Remain Subject to Acceptance

Article 20 – Evaluation of Bids and Award of Contract

Article 21 – Contract Security and Insurance

Article 22 – Signing of Agreement

SUBMITTAL

CHECKLIST…………………………………………………………………………………..…

FORM 7 - Contractor’s Statement of Legal Status and Financial Capability……………………….30

FORM 8 - Certification Regarding Debarment, Suspension, And Other Matters…………………...34

Instruction to Bidders - Page 1

WELCOME SIGNAGE

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General

Conditions and Supplementary Conditions. Additional terms used in these Instructions to

Bidders have the meanings indicated below:

A. Owner - City of Forest Park, Georgia

B. Issuing Office (City of Forest Park) – The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

C. Contract Bid Number – The official number associated with the contract bid as determined by the date of release for the official bid by the City of Forest Park.

D. Plan Holders List – All Bidders who attend the Prebid Conference to be included on the

Plan Holders List. The City of Forest Park will maintain the official Plan Holders List for this project.

E. Owner’s Representative – Falcon Design Consultants, LLC, an independent consulting engineering firm, is the City of Forest Park’s appointed Owner’s Representative for this project.

F. Design Engineer – Precision Planning Inc., an independent engineering design firm, is the design Engineer of record for this project.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 A. Complete sets of the Bidding Documents in the number and for the amount stated in the

Advertisement or Invitation to Bid are to be obtained from the Issuing Office. The Issuing

Office will maintain the Plan Holders List for this project

B. Complete sets of the Contract Documents, Technical Specifications and the Contract

Drawings may be obtained from the Issuing Office from the City’s preferred website:

https://www.forestparkga.gov/rfps. Documents are also available at:

https://www.bidnetdirect.com/georgia/cityofforestpark and at the Georgia Procurement

Registry website located at: https://ssl.doas.state.ga.us/PRSapp/PRindex.jsp.

C. Bidders are solely responsible for maintaining a complete set of Contract Documents, Technical Specifications, Contract Drawings, and project Addenda or Modifications to assure that they possess all project changes and addendums prior to bidding.

D. All bid documents will be posted online at the sites shown in Article 2.01 – Paragraph

B.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor

Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

https://www.forestparkga.gov/rfps https://www.bidnetdirect.com/georgia/cityofforestpark https://ssl.doas.state.ga.us/PRSapp/PRindex.jsp

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2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit written evidence with bid such as financial data, previous experience, present commitments, and such other data as may be called for below.

A. Required Bidder Qualification Statement with Supporting Data (Business License, Corporate Resolution to Bid, Financial Statement, Current Workload, etc.)

B. Georgia Contractor License

ARTICLE 4 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED

DATA, AND SITE

4.01 Subsurface and Physical Conditions

A. The Supplementary Conditions identify:

1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site, including but limited to a geotechnical report.

2. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

B. Copies of reports and drawings, if any, referenced in Paragraph 4.01.A will be made available by Owner to any Bidder upon written request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

4.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify any reports and drawings known to Owner relating to a Hazardous Environmental Condition identified at the Site.

B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the

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Contract Documents, but the “technical data” contained therein as provided in Paragraph

4.06 of the General Conditions has been identified and established in Paragraph 4.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion

Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective

Bidders with respect to subsurface conditions, other physical conditions, and Underground

Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General

Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental

Condition uncovered or revealed at the Site which was not shown or indicated in the

Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 4.06 of the General Conditions. On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

4.05 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and

Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and

Regulations that may affect cost, progress, and performance of the Work;

D. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents;

and (3) Bidder’s safety precautions and programs;

E. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

F. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

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G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

H. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work; and

I. refer to the submittal checklist and submit bid documents in the order according to the submittal checklist.

4.06 The submission of a Bid will constitute an incontrovertible representation by Bidder that

Bidder has complied with every requirement of this Article 4, that without exception the

Bid is premised upon performing and furnishing the Work required by the Bidding

Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the

Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding

Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 – PRE-BID CONFERENCE

5.01 A PRE-BID CONFERENCE will be held on Thursday, June 13th 2024 at 11:00 AM

EST at the City of Forest Park City Hall, City Council Meeting Room located at 745 Forest

Parkway, Forest Park GA, 30297. A site tour is scheduled immediately following the Pre-

Bid Conference. Representatives of Owner and Engineer will be present to discuss the

Project. Bidders are “Strongly Encouraged” to attend and participate in the conference.

Engineer will transmit to all prospective Bidders such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 – SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by

Contractor.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.01 All questions pertaining to the requirements of the Contract Documents and Technical

Specifications, either procedural or technical, shall be in writing and are to be submitted to the City of Forest Park; Attention: Procurement Department at procurement@forestparkga.gov. Interpretations or clarifications considered necessary by the City in response to such questions will be issued by Addenda to all parties recorded by Issuing Office on the Plan Holders List as having attended the Prebid Conference.

Questions received after Thursday, June 27th 2024 at 5:00 PM EST may not be answered.

file://///fdc-vault/Music/Skip/Projects/Forest%20Park/Welcome%20Signs/Contract%20Documents/procurement@forestparkga.gov%20

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Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer and all Addenda will be transmitted to all bidders listed on the Plan Holders List.

ARTICLE 8 – BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of

5 percent of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond (on the form attached) issued by a surety meeting the requirements of

Paragraphs 5.01 and 5.02 of the General Conditions.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the

Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider

Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The

Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of even days after the

Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 9 – CONTRACT TIMES

9.01 The number of consecutive calendar days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, or those substitutes or “or-equal” materials and equipment approved by Engineer and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Engineer as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by

Engineer at least 10 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of approval or

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disapproval of a proposed item will be final. If Engineer approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the

Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of all such

Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by

Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of

Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to

Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

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ARTICLE 14 – PREPARATION OF BID

14.01 The Bid Form is included with the Bidding Documents. Additional copies may be obtained from Engineer.

14.02 All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each section listed therein.

14.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

14.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner

(whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

14.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

14.06 A Bid by an individual shall show the Bidder’s name and official address.

14.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

14.08 All names shall be printed in ink below the signatures.

14.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form in addition to submitting the Acknowledgement of

Addenda Form 11.

14.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

14.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the

Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

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ARTICLE 15 – BASIS OF BID; COMPARISON OF BIDS

15.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

B. The value of items required by the Contract Documents but not show in the line items on the Bid Form shall be included in the unit price of the line item that relates to this work.

C. The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph 11.03 of the General Conditions.

D. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

15.02 Allowances

A. A project contingency allowance of $ 50,000.00 is included into the total base bid for this project. This allowance is for additional work as directed by the Owner. Monies not utilized by the Owner for this project will be removed from the final contract price at the completion of the project by use of a Change Order.

ARTICLE 16 – SUBMITTAL OF BID

16.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid

Form is to be completed and submitted with the Bid security and the following documents.

Please refer to the submittal checklist to track the preparation and order of submittal of certain required information with the Bid.:

A. Required Bid security;

B. List of 5 Project References;

C. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids;

D. Copy of Contractor’s License [or] Evidence of Bidder’s ability to obtain a State

Contractor’s License and a covenant by Bidder to obtain the following said license within the time for acceptance of Bids; and/or

E. Georgia Department of Transportation Prequalification Certification for Roads

F. Certificate of Insurance (listing Forest Park as the Certificate Holder);

G. Contractor Affidavit and Agreement;

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H. Contractor’s Statement of Legal Status and Financial Capability;

I. Certification Regarding Debarment, Suspension, and Other Matters;

J. Non-Collusion Affidavit;

K. Bidder’s Contact Directory;

L. Acknowledgment of Addenda;

M. Required Bidder Qualification Statement with Supporting Data for the following:

1. Organizational Structure/Key Personnel and Resumes: The Bidder’s

Organizational Structure Section should introduce the proposed Bidder team by:

1.1. Provide the Bidder’s Management Organizational Chart both graphically and in narrative format. The Organizational chart and narrative should provide a description of the Bidder’s views on how it will organizationally provide the Services.

1.2. Provide a description of how the organizational structure will facilitate managing the Services requested and how an efficient flow of information will be realized from the organizational structure.

1.3. Provide resumes for key personnel you intend to assign to this Project for the following positions: Principal-in-charge, Project Manager and On-

Site/Quality Assurance Supervisor. Submission of these names constitutes a commitment to use these individuals if the Bidder is awarded a Contract, and changes may be made only with the prior written consent of the City.

1.3.1. Resumes should be organized as follows:

1.3.2. Name and Title;

1.3.3. Professional Background;

1.3.4. Current and Past Relevant Employment;

1.3.5. Education; and

1.3.6. Certifications.

2. Overall Project Experience, Qualifications, and Performance on Previous

Similar Projects

2.1. Describe the Bidder company’s history of experience providing general contracting services for a city or commercial property of similar size and scope including but not limited to fire stations or other government buildings, major shopping malls, office parks, major office complexes, hotels or convention facilities, government buildings, facilities or complexes, or major colleges/universities.

2.2. Provide detail evidence that is currently providing general contracting services.

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2.3. Provide the number of years responder has operated under current company name

2.4. Provide a matrix of five (5) relevant projects within the last five (5) years of similar size and scope, including client name, project description, project value, role of the individual, project completion date, reference contact name, phone number and e-mail address. Refer to Section XVII- Form 5

3. Management and Staffing Plan

3.1. Describe how the project will be organized and managed, ensuring that staffing needs are met for the delivery of services and duties as outlined in

Exhibit A. Clearly outline the estimated staffing for each service area.

3.2. Describe your processes, procedures and methodology for monitoring quality control and required outcome for services being provided. The plan should include the name and title of the inspector, frequency of each inspection, and all forms that will be used to document the inspections.

3.3. Describe your process for reporting capabilities and provide sample reports for this project, i.e., performance measures, quality of work, and deliverables.

3.4. Provide a list of resources and include a list of equipment with quantity of each.

4. Quality Control Plan Approach

4.1. Bidder must submit an executive level plan describing the management process the Bidder will implement to ensure all work and services performed are of the highest quality. The approach should include a description of the

Bidder's process as it pertains to shop drawings, product and materials submittals, inspection of subcontractor/subconsultant work and materials, means and methods of conducting Quality Control testing, etc. Describe the

Bidder's corrective action plan. Describe how the Bidder's organizational structure supports this plan and clearly identify responsible and accountable parties (Do not provide the Bidder's existing Quality Control Manual).

5. Procurement Plan

5.1. Bidder must submit an executive level approach (3 pages maximum) to the competitive and open procurement of subcontractors/subconsultants, materials, supplies and equipment required to complete a project. The plan must address the bonding requirements it will require of the subcontractors as well as any bonding assistance available to subcontractors. Include your ability to purchase material and supplies for this project to meet the construction schedule.

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6. Safety Record and Experience

6.1. Each Bidder must demonstrate that it is committed to implementing a first-rate safety program and that it has an exceptional safety and environmental record. Each Bidder must submit their current Experience Modification Rate

(EMR). If an EMR is not available, each Bidder and its proposed subcontractors/subconsultants must submit a written statement detailing each one's safety records on its last 5 projects listed in the Bidder’s reference., Include contact names and phone numbers where the City can verify the safety record statement. Each Bidder must provide a Log and Summary of

OSHA violations and any fines or settlements for the past 36 months. Attach

OSHA Form 300A - Work Related Injuries and Illnesses, as required by the

U. S. Department of Labor, for the past 36 months (Provide OSHA

Recordable Incident Rate (Year 2017) and OSHA Lost Days Away Incident

Rate (Year 2017). This is applicable to site construction and installation activities only. (Do not submit the Bidder's Safety Manual).

16.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or Invitation To Bid and shall be enclosed in a plainly marked package with the Project title (and, if applicable, the designated portion of the

Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. The Bidder’s Georgia

General Contractor’s license number shall be clearly printed on the exterior of the envelope containing the sealed bid.

16.03 Bids may be mailed to the City of Forest Attention: A. Girard Greeter; 745 Forest Parkway, Forest Park GA, 30297.

16.04 The sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED – FOREST PARK –

MONUMENT SIGNS – PROJECT NO.: 05302024”; The Bidder’s Georgia General

Contractor’s license number shall be clearly printed on the exterior of the envelope containing the sealed bid.

16.05 Bid packages submitted shall include one (1) complete set of bid documents, as required by this section, with original signatures and seals as required and this document set shall be labeled “Original”. Additionally, two (2) complete copy sets of the bid documents, as required by this section, labeled “Copy” shall be included in the bid package.

ARTICLE 17 – MODIFICATION AND WITHDRAWAL OF BID

17.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

17.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with

Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may

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withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 18 – OPENING OF BIDS

18.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to

Bid and, unless obviously non-responsive, read aloud publicly. A Bid Tabulation of the amounts of the Base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 19 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

19.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 20 – EVALUATION OF BIDS AND AWARD OF CONTRACT

20.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible.

20.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that

Bidder and the rejection of all Bids in which that Bidder has an interest.

20.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the

Bid Form or prior to the Notice of Award.

20.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the

Supplementary Conditions.

20.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

20.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Owner.

ARTICLE 21 – CONTRACT SECURITY AND INSURANCE

21.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance.

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When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

ARTICLE 22 – SIGNING OF AGREEMENT

22.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the required number [SIX (6)] of unsigned counterparts of the Agreement along with the other Contract Documents which are identified in the Agreement as attached thereto.

Within 15 calendar days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten calendar days thereafter, Owner shall deliver one fully signed counterpart to Successful

Bidder with a complete set of the Drawings with appropriate identification.

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SUBMITTAL CHECKLIST

This table is included for the Bidder’s convenience and may be used to track the preparation and submittal of certain required information with its Bid.

Item

Required Bid Submittal

Check Sheet Check (v)

Please combine the following required items in a section clearly labeled as Volume 1

1 Required Bid Security

2 Local, Small Business, Diversity Program Plan (LSBD Forms 1-4) N/A

3 List of 5 Project References (Form 5)

4 State of Georgia Certificate of Existence

5 Copy of Contractor’s and/or Subcontractor’s License

6 Certificate of Insurance

7 Contractor Affidavit and Agreement (Form 6a)

8 Subcontractor Affidavit (Form 6b)

9 Contractor’s Statement of Legal Status and Financial Capability (Form 7)

Certification Regarding Debarment, Suspension, and

Other Matters (Form 8)

11 Non-Collusion Affidavit (Form 9)

12 Bidder's Contact Directory (Form 10)

13 Acknowledgment of Addenda (Form 11)

Please combine the following required items in a separate section labeled as Volume 2

14 Organizational Structure/Key Personnel/Resumes

9 Experience and Past Performance

10 Management and Staffing Plan

11 Quality Control Plan Approach

12 Procurement Plan

Safety Record and Experience

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FORM 7

Contractor’s Statement of Legal Status and Financial Capability

For official and confidential use by the City of Forest Park, Georgia

Purpose/Instructions: The following information will be used by the City of Forest Park, Georgia in determining whether or not the identified Contractor has, in the opinion of the City of Forest Park, Georgia, the financial capability to successfully fulfill its obligations to the City.

If space on this form is inadequate for any requested information, please furnish on attached pages with a reference to the appropriate question number on this form.

A. Submission Information:

1. This Statement is being submitted as required by a FOREST PARK Solicitation:

FOREST PARK Solicitation #:

Project Name:

2. This information is current as of (date): ______________________________________

B. Contractor Information

1. Official Company/Entity Name:____________________________________________

(hereinafter “Contractor”)

2. Mailing Address:_________________________________________________________

City/State/Zip: _____________________________________________ __

3. If at this address less than 1 year, prior address:

City/State/Zip: _____

4. Primary contact regarding this information: ____________________________________

5. Telephone Number:______________________________________________________

6. Email Address: _________________________________________________________

C. Development Entity. The Development entity named above is:

□ A sole proprietorship ─ Soc. Sec. #

□ A corporation ─ FID # _____________________________________________

□ A nonprofit or charitable institution or corporation ─ FID #_________________

□ A partnership ─ FID # _______________

□ A business association or a joint venture ─ FID #_________________________

□ A limited liability company ─ FID # ___________________________________

□ A Federal, State, or local government or instrumentality thereof

□ Other / explain: _______________________________________

D. Date and State of Organization. If the Contractor is not an individual or a government

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agency or instrumentality:

1. Date of organization: ________________________________________

2. State of organization: ________________________________________

E. Contractor Principals. Names of owners, officers, directors, trustees, and principal representatives of the development entity

Name, Title, Address, ZIP Code Description of interest/relationship

% of Ownership

Interest

F. Contractor Affiliations. Is the Contractor a subsidiary or parent of or affiliated with, any other corporation or corporations or any other firm or firms?

□ Yes □ No

If Yes, provide the following information:

Corporation/Firm Relationship to

Contractor

Common

Officers/Directors/Owners/

Trustees/Representatives

Name

Address

Name

Address

If the Contractor is different than the parent corporation or firm, will the parent corporation or firm guarantee performance under this bid?

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G. Bankruptcy. Has the Contractor or the parent corporation (if any), or any subsidiary or affiliated corporation of the Contractor or said parent corporation, or any of the Contractor’s officers or principal members, shareholders or investors filed for bankruptcy, either voluntary or involuntary, within the past 10 years?

If Yes, provide the following information:

Name Court Date Status

H. Loan Defaults. Has the Contractor or the parent corporation (if any), or any subsidiary or affiliated principal members, shareholders or investors defaulted on a loan or other financial obligation?

(attach additional sheets if needed)

If Yes, explain: ____________________________________________________

I. Criminal Litigation. Is the Contractor or the parent corporation (if any), or any subsidiary or affiliated corporation of the Contractor or said parent corporation, or any of the Contractor’s officers or principal members, shareholders or investors party to any past or pending criminal litigation?

If Yes, provide the following information, and attach any additional information or explanation deemed necessary:

Date Filed Court Charge/Current Status

J. Civil Litigation. Is the Contractor or the parent corporation (if any), or any subsidiary or affiliated principal members, shareholders or investors party to any pending civil litigation that could potentially impact the financial capability of the Contractor to complete the proposed development?

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If Yes, provide the following information, and attach any additional information or explanation deemed necessary:

Date Filed Court Current Status

K. Conflict of Interest. Does any member or employee of the City of Forest Park, Georgia have any direct or indirect personal interest in the Contractor or in the redevelopment or rehabilitation of the property being proposed by the Contractor?

If Yes, explain:

L. Previous Forest Park Projects. Has the Contractor or its parent entity (if any), or any subsidiary or affiliated entity of the Contractor or said parent corporation, or any of the Contractor’s officers or principal members, shareholders or investors had any previous contractual relationship with the

City of Forest Park?

Project Name Description Date

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FORM 8

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER

MATTERS

The Bidder, , certifies to the best of its knowledge and belief, that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal, State, or local department or agency;

2. Have not within a three-year period preceding this Bid been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or Contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with the commission of any of the offenses enumerated in paragraph (2) of this certification; and

4. Have not within a three-year period preceding this application/Bid had one or more public transactions (Federal, State, or local) terminated for cause or default.

Where the bidder is unable to certify to any of the statements in this certification, such bidder shall attach an explanation to this Bid.

The bidder certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this certification.

Signature of Authorized Agent

Name/Title of Authorized Agent

Before me, a Notary Public, personally appeared the above named and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this day of , .

Notary Public Signature

My Commission Expires: [SEAL]

SECTION III

Page i

CITY OF FOREST PARK

BID FORM

BID DATE: JULY 11th, 2024

BID TIME: 2:00 PM EST

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MONUMENT SIGNS

TABLE OF CONTENTS

Page

Article 1 – Bid Recipient

Article 2 – Bidder’s Acknowledgements

Article 3 – Bidder’s Representations

Article 4 – Bidder’s Certification

Article 5 – Basis of Bid

Article 6 – Time of Completion

Article 7 – Attachments to This Bid

Article 8 – Defined Terms

Article 9 – Bid Submittal

CITY OF FOREST PARK

MONUMENT SIGNS

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

City of Forest Park, Georgia

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with the Owner in the form included in the Bidding Documents and to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and

Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques,…