Forensic_Toxicology_Testing_Services.pdf

DEPARTMENT OF GENERAL SERVICES

Support Services Division

REQUEST FOR PROPOSAL (RFP)

NUMBER: 961-1103-26

FOR

FORENSIC TOXICOLOGY TESTING SERVICES

RELEASE DATE: November 17, 2025

RESPONSE DUE: January 19, 2026, 5:00 pm

SUBMIT PROPOSAL TO: RFP COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Umiika Wright

Phone: (707) 784-3236 uwright@solanocounty.gov

Any proposer participating in this solicitation is required to have a vendor application on file with the County.

This application may be downloaded from the Solano County website at www.solanocounty.com . Include the application with your proposal. The County will post any changes and information relating to this RFP digitally via OpenGov. Proposers are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this

RFP.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

ANTHONY L. TAVE, P.E.

Director General Services ALTave@SolanoCounty.gov

(707) 784-7902

DUSTIN D. LENO, MBA, A.A.E.

Assistant Director ddleno@solanocounty.com

(707) 784-2781

LORRAINE TANG

Support Services Manager lctang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 www.solanocounty.com https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.com/ mailto:ALTave@SolanoCounty.gov mailto:ddleno@solanocounty.com mailto:lctang@solanocounty.com http://www.solanocounty.com/

TABLE OF CONTENTS

1. Introduction

2. Scope of Services

3. Prerequisites

4. Contract Duration and Funding Availability

5. Evaluation of Proposals

6. Award Notice and Acceptance Period

7. Protest and Appeal

8. Terms and Conditions

9. Electronic Proposal Submittal

Attachments:

A - Exhibit C - General Terms 6_12_18

B - Exhibit D -Special Terms and Conditions (SHF)

RFP NO.961-1103-26

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1. Introduction

The purpose of this Request for Proposals ("RFP") is to define the the County of Solano's minimum requirements, solicit proposals, and gain adequate information by which the County of Solano may evaluate the services offered by Proposers that fall within the Scope of Service/Project as further described in this RFP.

1.1. Summary

This Request for Proposals (RFP) solicits proposals for toxicological testing services required by the Solano County

Sheriff-Coroner’s Office, hereinafter referred to as the “County”. This RFP defines the minimum requirements needed to enable qualified proposers to provide the information necessary and sufficient for the Coroner to evaluate the services offered and to ensure testing, sample handling, and analysis will be performed in accordance with applicable codes, laws, statutes, policies, and ordinances of the State of California.

The specifications, terms, and conditions contained within describe the forensic toxicology testing services required.

For consideration, proposals must contain evidence of the proposer’s experience and capabilities.

1.2. Background

The Coroner uses vendor-provided forensic toxicology testing services because it does not have the facilities, equipment and qualified professionals required to perform toxicological testing to detect the presence or absence, quantitatively and/or qualitatively of potential toxicants, such as chemicals, drugs, and poisons in decedents. A qualified vendor is needed to provide these services. Testing will consist of screening appropriate bodily fluids (e.g., blood, urine, bile, vitreous, gastric contents) and tissues (e.g., liver, brain, spleen, and muscle) for the presence/absence of chemicals, drugs and/or poisons. Accurate test results are critical for the completion of “cause of death” investigations.

1.3. Contact Information

Umiika Wright Senior Buyer 675 Texas Street Ste 2500 Fairfield, CA 94533 Email: uwright@solanocounty.gov Phone: (707) 784-3236

Department:

Sheriff's Office

1.4. Timeline

The County reserves the right to adjust this schedule as it deems necessary. Notifications of any adjustments to the schedule will be posted here on OpenGov and Proposers will be emailed directly regarding any such updates or Addenda posted to this procurement.

To receive electronic notifications regarding this opportunity with the County, click the follow button while viewing this solicitation on the County's eprocurement website.

RFP Issued November 17, 2025

Question Submission Deadline December 22, 2025, 5:00pm mailto:uwright@solanocounty.gov tel:(707)784-3236

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County's Responses to Questions January 6, 2026

Proposal Submission Deadline January 19, 2026, 5:00pm

Contractor Selection Date February 10, 2026

Desired Contract Start Date July 1, 2026

2. Scope of Services

2.1. SCOPE OF WORK:

The selected proposer shall provide comprehensive forensic toxicology testing services to support the analysis of bodily fluids and tissues for the presence of drugs and other toxic substances.

A. Required Testing Capabilities. The proposer must be able to perform toxicological analysis on the following specimen types:

1. Bodily Fluids:

a. Blood

b. Saliva

c. Urine

d. Bile

e. Vitreous humor

f. Gastric contents

2. Tissues:

a. Liver

b. Brain

c. Spleen

d. Muscle

e. Other relevant tissues as required

3. All testing must include the detection and identification of:

a. Illicit drugs

b. Prescription medications

c. Other toxic substances

B. Specialized Screening Requirements. In addition to general toxicology testing, the proposer must also provide individualized screening for the following substances:

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1. Alcohol

2. Carbon Monoxide

3. Cyanide

4. Histamine

A. General Requirements

1. All testing must be conducted in accordance with applicable forensic standards and regulatory guidelines.

2. The proposer must ensure chain-of-custody procedures are maintained throughout the testing process.

3. Results must be reported in a timely, accurate, and legally defensible manner.

2.2. SPECIFIC QUALIFICATIONS:

Title 17 Compliance. Proposer shall adhere to and maintain documentation of compliance with Title 17 of the

California Code of Regulations for Forensic Alcohol Analysis.

A. Regulatory Compliance

1. Proposer employees shall comply with all applicable safety policies and procedures, including those mandated by:

a. The County

b. California Code of Regulations

c. California Labor Code

d. Local laws and regulations applicable to laboratory operations

B. Legal and Ethical Standards

1. Proposer shall adhere to all applicable federal, state, and local laws, regulations, and standards, including the California Evidence Code, when handling specimens or conducting screenings and tests.

2. All specimen handling, processing, testing, and reporting must be conducted in a manner that preserves the legal admissibility of the results in court.

C. Laboratory Operations. The proposer must operate a laboratory that meets the following criteria:

1. Laboratory Director Qualifications

a. Laboratory must be directed by an individual with appropriate education and experience.

b. Preference will be given to proposers whose director meets qualifications comparable to those of Diplomates certified by the American Board of Forensic Toxicology.

2. Testing Capabilities

a. Able to perform all required toxicology tests in-house, with the exception of esoteric tests that may be outsourced.

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b. The County must be notified in advance of any outsourced testing.

c. All subcontractors must comply with the requirements of this RFP.

3. Consultation Availability

a. Laboratory staff must be available for live or telephone consultation at no additional cost to the

County.

b. Proposer must be willing to participate in periodic meetings to discuss technical findings, clarify processes, or review specific cases.

4. Desired Interface. Capable of interfacing with "Cohero Report Managing System (RMS)."

2.3. DELIVERABLES:

A. Invoicing Requirements. Proposer agrees to issue itemized invoices on a monthly basis. Each invoice must include:

1. Date specimen was received

2. Work order number

3. Specimen source ID and name

4. Test(s) performed and quantity

5. Unit price

6. Total price

7. Any additional information requested by the County Coroner.

B. Reporting Requirements. A report must be provided for each test conducted and must include:

1. Subject name

2. Agency name

3. Agency case number

4. Specimen description

5. Chain of custody information

6. Requested testing

7. Requesting agency contact information

8. Test results

9. Certification of test results statement

10. Analyst signature

11. Date of test and/or report

2.4. REQUIRED TOXICOLOGY SUPPLIES:

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The proposer shall provide all necessary supplies for the collection, preservation, and shipment of specimens for forensic toxicology testing. These supplies include, but are not limited to:

A. Blood Collection Tubes

1. Gray-top tubes (Sodium Fluoride/Potassium Oxalate): for alcohol and volatile substance preservation.

2. Red-top tubes (No anticoagulants or preservatives): for general toxicology testing.

3. Purple-top tubes (EDTA): for whole blood collection and DNA preservation.

B. Specimen Collection and Transport Materials

1. Toxicology collection kits/boxes: pre-assembled kits for postmortem and antemortem specimen collection.

2. Specimen containers: leak-proof, screw-top containers for urine, bile, vitreous, gastric contents, and tissues.

3. Specimen bags with absorbent sheets: for safe transport and containment of biological fluids.

4. Tamper-evident seals and labels: to ensure chain of custody integrity.

5. Vial sleeves or protective packaging: to prevent breakage during shipment.

6. Cold packs or refrigeration materials: for temperature-sensitive specimens (as applicable).

C. Shipping and Documentation Supplies

1. FedEx or equivalent express shipping materials: boxes, pouches, and labels compliant with

IATA Packing Instruction 650.

2. Label printers and barcode labels: for accurate specimen identification.

3. Chain-of-custody forms and submission documentation: to accompany each specimen set.

2.5. TESTING SPECIFICATIONS:

The proposer shall demonstrate the ability to perform both qualitative and quantitative forensic toxicology testing on bodily fluids and tissues for the detection of drugs and other substances, as required by the County.

A. Specimen Types. Testing must be available for the following specimen types:

1. Bodily Fluids: blood, saliva, urine, bile, vitreous humor, gastric contents

2. Tissues: liver, brain, spleen, muscle, and other relevant organs

B. Required Testing Panels. The proposer must be able to perform, at a minimum, the following toxicology panels:

1. Blood Alcohol Panel. Detection and quantification of:

a. Ethyl alcohol

b. Methyl alcohol

c. Isopropyl alcohol

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d. Acetone

2. Blood Sedative Panel. Screening for sedatives and related compounds, including:

a. Alcohols

b. Barbiturates

c. Meprobamate

d. Glutethimide

e. Phenytoin

f. Acetaminophen

g. Silicates

h. Diazepam

i. Nordiazepam

j. Methaqualone

k. Chlordiazepoxide

3. Blood Base Panel (Overdose Concentration Panel). Detection of substances commonly associated with overdose, including:

a. Antidepressants

b. Antihistamines

c. Synthetic narcotics (e.g., Meperidine, Propoxyphene, Pentazocine)

d. Cocaine (parent compound only)

e. Amphetamines

4. Illicit Drug / Immunoassay Blood Screen. Screening for common illicit substances using immunoassay methods, including:

a. Opiates (e.g., Morphine, Codeine)

b. Phencyclidine (PCP)

c. Cocaine metabolite (Benzoylecgonine)

d. Methamphetamine

C. Comprehensive Drug Screening. The proposer must be able to perform a Complete Drug Screen that includes, but is not limited to, the following drug classes and substances:

1. Analgesics (Opioids and Narcotic Analgesics):

a. Codeine

b. Heroin (as Morphine)

c. Hydromorphone

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d. Hydrocodone

e. Meperidine

f. Normeperidine

g. Methadone

h. Morphine

i. Oxycodone

j. Pentazocine

k. Propoxyphene

2. Antihistamines:

a. Chlorpheniramine

b. Diphenhydramine

c. Doxylamine

3. Phenothiazines (Antipsychotics):

a. Chlorpromazine

b. Thioridazine

c. Mesoridazine

4. Antidepressants:

a. Amitriptyline

b. Nortriptyline

c. Imipramine

d. Desipramine

e. Loxapine

f. Doxepin

g. Amoxapine

5. Stimulants:

a. Amphetamine

b. Methamphetamine

c. Methylenedioxyamphetamine (MDA)

d. Cocaine

e. Benzoylecgonine

f. Strychnine

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6. Sedatives:

a. Alcohol

b. Barbiturates

c. Meprobamate

d. Glutethimide

7. Miscellaneous Substances:

a. Lidocaine

b. Phencyclidine (PCP) and analogues

c. Procaine

d. Quinine

e. Quinidine

2.6. ADDITIONAL REQUIREMENTS:

A. Test Menu. Proposer shall provide a complete list of all chemicals, drugs, and substances that can be tested in-house.

B. Subcontracted Testing. Proposer shall identify any substances that require testing by a subcontractor laboratory and provide a list of those substances.

C. Sample Preservation Supplies. Proposer shall supply all necessary containers and tamper-evident sealers required by the County Coroner to preserve and identify submitted samples.

D. Chain of Custody. Proposer shall maintain a strict chain of custody for all specimens. Documentation must include:

1. Name of personnel handling the specimen

2. Date and time of each transfer or action

3. Description of the action (e.g., inspection, analysis, storage, transport)

4. Continuity from removal at the Coroner’s Office to return or final disposition

E. Sample Storage

1. All specimens must be refrigerated or frozen, as appropriate, to preserve integrity.

2. Proposer shall retain all tested specimens for a minimum of five (5) years, or longer if requested by the County.

3. Storage conditions must prevent loss, contamination, or degradation.

F. Specimen Transport

1. Proposer shall transport specimens to and from the following location:

Solano County Sheriff Coroner’s Office

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520 Clay Street

Fairfield, CA 94533

2. Chain of custody and evidence handling procedures must be strictly followed during transport.

G. Pickup and Delivery Schedule. Upon contract award, the proposer shall coordinate with the County to establish a mutually agreed-upon pickup and delivery schedule, subject to County approval.

H. Turnaround Times for Laboratory Results. Proposer shall provide signed, easy-to-read laboratory reports within the following timeframes:

Test Type Turnaround Time (from receipt)

Blood Alcohol Within 5 calendar days

Drugs of Abuse Within 10 calendar days

Confirmation Testing Within 15 calendar days

General Drug Screening Within 20 calendar days

3. Prerequisites

A. Business Experience

1. Proposer has been regularly and continuously engaged in the business of providing forensic toxicology testing services for a minimum of five (5) years.

B. Accreditation

1. Bidder must possess a current accreditation from the American Board of Forensic Toxicology

(ABFT) at the time of proposal submission.

2. Accreditation must specifically include post-mortem toxicology and human performance toxicology.

C. Business License

1. Bidder must hold a valid business license in compliance with the laws of the State of California and the California Business and Professions Code at the time of proposal submission.

D. Other Licenses and Approvals

1. Bidder must hold all required federal, state, and local licenses, permits, approvals, certificates, waivers, or exemptions necessary to perform forensic toxicology screening services at the time of proposal submission.

4. Contract Duration and Funding Availability

The County intends to award one (1) three-year contract with an estimated cost not to exceed 295,000.00, to the responsible proposer(s) whose proposal is determined to be the most responsive to the requirements of this RFP. The term of the resulting contract(s) will begin on or about 07/01/2026, and terminate on

06/30/2029.The County reserves the right to award a three-year contract through this RFP, which may be renegotiated and/or renewed/extended, subject to contractor performance and continued funding, for two

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An extension of the term of this contract will be effected through an amendment to the contract. If the extension of the contract necessitates additional funding beyond that which was included in the original contract, the increase in the County’s maximum liability will also be affected through an amendment to the contract and shall be based upon rates provided for in the original contract and response.

The funding or portions of this funding for the contract resulting from this RFP may be contingent upon the

State budget; receipt of funds from and/or obligation of funds by the Federal government to the State and from the State to the County; and inclusion of sufficient funding for the services hereunder in the budget approved by the County’s Board of Supervisors for each fiscal year covered by said contract. If such approval, funding, or appropriations are not forthcoming, or are otherwise limited, the contract may be immediately terminated, reduced or modified without penalty.

5. Evaluation of Proposals

Evaluation Committee: A County Evaluation Committee (CEC) will evaluate all proposals. The CEC will be composed of County staff and other parties that may have relevant expertise or experience. The CEC will score and recommend proposals in accordance with the evaluation criteria set forth below. Evaluation of the proposals shall be within the sole judgment and discretion of the CEC.

If desired by the County, the top-rated firms scoring highest on the first round of evaluations may be invited for an interview and further rated. The County reserves the right to determine the number of proposers to be interviewed. The same evaluation criteria used for the proposal evaluation process will be used to rate the firms during the interviews. At the end of the interview process, the CEC will re-rank the firms to determine the best evaluated firm. The project manager and any key team members should attend the interview. The determination as to the need for interviews, the location, order and schedule of the interviews is at the sole discretion of the County. The evaluation interview panel may include representatives from the County and other agencies, but the specific composition of the panel will not be revealed prior to the interviews. The proposer must bear all costs incurred to attend.

If the evaluation process includes a two-stage approach to develop a short list of proposers that will continue to the final stage of oral interview and reference checks; the preliminary scoring will be based on the total points, excluding points allocated to references and oral interview. If a short list process is used for a solicitation, references shall only be performed on the short-listed proposers and the score is not included in the preliminary short list score. Only the proposers meeting the short list criteria will proceed to the next stage. All other proposers will be deemed eliminated from the process.

The County will select the proposal that presents the best value and is most advantageous to the County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County. The County reserves the right to expand or reduce the proposed scope of work during the contract negotiations based on budget constraints and to award to a single or multiple proposers.

The evaluation criteria and their respective weights are as follows:

No. Evaluation Criteria Scoring Method Weight (Points)

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1. General Qualifications and Experience

Proposals will be evaluated against the

RFP specifications and the questions below:

A. Do the proposers have experience required?

B. Do proposers have credentials required?

C. Do the proposers have the general qualifications required?

Points Based 40 (40% of Total)

2. Scope of Work/Program Description

Proposals will be evaluated against the

RFP specifications and the questions below:

A. Has proposer demonstrated a thorough understanding of the services required?

B. How well has the proposer identified pertinent issues ?

C. Has the proposer demonstrated that it understands the deliverables the County expects it to provide?

D. Does the methodology depict a logical approach to fulfilling the requirements of the RFP?

E. Does the methodology match and contribute to achieving the objectives set out in the RFP

Has the proposer demonstrated that it understands the County’s time schedule and can meet it?

Points Based 40 (40% of Total)

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3. Budget/Cost

Proposals will be evaluated against the

RFP specifications and the questions below:

Has the proposer provided the information requested in the Cost and Timeline sheet?

The County will select the proposal that presents the best value and is most advantageous to the County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the

County.

Points Based 20 (20% of Total)

6. Award Notice and Acceptance Period

After the evaluation of proposals and final consideration of all pertinent information available, the County will either reject all proposals or issue a written notice of intent to award the Contract to the highest rated responsive Proposer. The notice shall identify the highest rated proposal. The notice shall not create rights, interests, or claims of entitlement for the highest rated Proposer and all proposals may still be rejected.

The highest rated Proposer should be prepared to enter into a Contract with the County which shall be substantially the same as the Standard Contract included as an attachment to this RFP. The Contract provided with this RFP is to be considered a sample and the County reserves the right to add terms and conditions, deemed to be in the best interest of the County based on the selected proposal, during final contract negotiations.

If a Proposer fails to sign and return the Contract drawn pursuant to this RFP and final Contract negotiations within 14 days of its delivery to the Proposer, the County may cancel the award and award the Contract to the next highest rated Proposer.

7. Protest and Appeal

Any actual Proposer who wishes to protest the notice of intent to award a Contract may submit a protest. The protest must be submitted in writing to the Director of the General Services Department within 7 calendar days after such Proposer knows or should have known of the facts giving rise to the protest, but in no event later than 7 calendar days after the date of the notice of intent to award the Contract. All letters of protest shall clearly identity the reasons and basis for the protest. The protest must also state the law, rule, regulation, or policy upon which the protest is based. The Director of the General Services Department will issue a written decision within 10 working days after receipt of the protest which shall include the reason for the action taken and the process for appealing the decision. Proposers shall frequently check the County website and https://procurement.opengov.com/portal/solanocounty for any updates related to this RFP.

8. Terms and Conditions

A. The County’s Purchasing & Contracting Policy Manual, found at http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21595, is fully incorporated into and made a part of this RFP by this reference and governs this RFP.

B. RFP Amendment, Cancellation and Right of Rejection.

https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21595

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1. The County reserves the unilateral right to amend this RFP in writing at any time by posting of an

Addendum to the County’s bidding website. Proposers are responsible for staying up to date on the project by reviewing all notifications and Addenda released through the bidding website. Proposers shall respond to the final written RFP and any Exhibits, Attachments, and Addenda to the RFP. The

County also reserves the right, in its sole discretion, to reject any and all proposals or to cancel or reissue the RFP.

2. The County reserves the right, in its sole discretion, to waive variances in proposals provided such action is in the best interest of the County. Where the County waives minor variances in proposals, such waiver does not modify the RFP requirements or excuse the applicant from full compliance with the RFP. Notwithstanding any minor variance, the County may hold any proposal to strict compliance with the RFP.

C. Confidentiality. The County will retain a master copy of each response to this RFP, which will become a public record after the award of a Contract unless the qualifications or specific parts of the qualifications can be shown to be exempt by law under Government Code section 7920.000 et seq. Proposers may clearly label part of a submittal as "CONFIDENTIAL" if the Proposer agrees to indemnify and defend the County for honoring such a designation. The failure to have so labeled any information shall constitute a complete waiver of all claims for damages caused by any release of the information. If a public records request for labeled information is received by the County, the County will notify the

Proposer of the request and delay access to the material until 7 working days after notification to the

Proposer. Within that time delay, it will be the Proposer’s duty to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

9. Electronic Proposal Submittal

9.1. Proposal Requirements: *

The technical proposal (excluding the cover letter, resumes, sample forms, financials, writing samples, and

County forms) shall not exceed a total of 25 single-sided, 8.5” x 11”, numbered pages.

☐ Please confirm

*Response required

9.2. Federal Tax ID Number:*

Enter your Federal Tax ID Number

*Response required

9.3. Cover Letter:*

The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a period of 240 days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the

County must sign the cover letter.

Address the cover letter as follows:

Solano County General Services Department Purchasing Services 675 Texas Street Suite 2500

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Fairfield, CA 94533 Attention: Umiika Wright, RFP Coordinator

*Response required

9.4. Approach and Management Plan:*

This section shall provide the proposer’s proposed approach and management plan for providing the services. Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

If applicable, Proposers also are to describe the organization's intended approach to collaboration and coordination with other organizations providing similar services in the County. This should include, but not necessarily be limited to, steps that would be taken to explore the potential for sharing resources and avoiding duplication of services.

*Response required

9.5. Team Member Qualifications and Experience:*

Proposer shall provide the qualifications and experience of the key team member(s) that will work on the project.

Emphasize the specific qualifications and experience from projects similar to this project for the key team members as evidenced by resumes. Key team members are expected to be committed for the duration of the project. Replacement of key team members will not be permitted without prior consultation with and approval of the County.

Please download the below documents, complete, and upload.

• Key_Team_Member_Reference_F...

*Response required

9.6. Agency References:*

Please download the below documents, complete, and upload.

The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last three (3) years.

THESE REFERENCES SHOULD BE FROM DIFFERENT ENTITIES AND NOT FROM SOLANO COUNTY.

• Agency_Reference_Form_-_RFP...

*Response required

9.7. Timeliness of Results*

This section shall provide proof of the proposer's ability to meet the time frame requirements to provide laboratory reports/results to the Coroner and specimen preservation as identified above in section titled

TOXICOLOGY TESTING SPECIFICATIONS

*Response required

9.8. Timeliness and Accuracy of Invoices*

Proposer shall provide information on how project costs will be controlled to ensure all work is completed within the negotiated budget for the project. Include the name and title of the individual responsible for cost control.

*Response required

9.9. List of Tests Offered:*

Please download the below documents, complete, and upload.

https://government-project.s3.us-west-2.amazonaws.com/200685/9abb31e7-7589-4f45-bea9-b81a76fca462_Key_Team_Member_Reference_Form_-RFP_OG_%281%29.pdf https://government-project.s3.us-west-2.amazonaws.com/200685/10a68392-6b47-47a0-a2d7-ae6ac1e11b4b_Agency_Reference_Form_-_RFP_OG_%281%29.pdf

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• List_of_Tests_Offered_by_Sc...

*Response required

9.10. 3-Year Cost:* Proposer asserts that they have considered supplies expense, labor cost, equipment cost, shipping cost, administrative cost and all other costs in calculating the “Cost Per Test“, “Extended Yearly Cost“ and yearly

“Subtotals” for Years 1, 2, and 3 together with the “Three Year Cost” and “3-Year Grand Total” demonstrated by submission of this worksheet.

• 3-YEAR_COST_SHEET.docx

*Response required

9.11. ***Optional**** Additional Information:

Please provide any additional or relevant information that you would like to have considered by the County of

Solano.

9.12. Detailed Documentation of Financial Resources:*

The Proposer shall provide the following documentation of sufficient financial strength and resources to provide the scope of services as required:

A. The Proposer’s most recent independent audited financial statements for a fiscal year ended within the last 36 months.

B. In lieu of audited financial statements, the County may accept, on a case-by-case basis, o a current written bank reference, in the form of a standard business letter, indicating that the

Proposer’s business relationship with the financial institution is in positive standing; or o Documentation disclosing the amount of cash flows from operating activities for the Proposer’s most current operating period. Said documentation must indicate whether the cash flows are positive or negative, and, if the cash flows for the most recent operating period are negative, the documentation must include a detailed explanation of the factors contributing to the negative cash flows.

*Response required

9.13. Non-Collusion Declaration:*

Non-Collusion Declaration

The undersigned declares: I am the authorized representative of the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

https://government-project.s3.us-west-2.amazonaws.com/200685/b83997fc-cc45-40c9-81c0-1d1323b1551a_List_of_Tests_Offered_by_Screening_Categories.docx https://government-project.s3.us-west-2.amazonaws.com/200685/cc787dc5-7ac2-44c6-9565-77be6eae3335_3-YEAR_COST_SHEET.docx

SUBMISSION DATE: Monday, January 19, 2026 5:00 pm Page 18 of 22

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed.

☐ Please confirm

*Response required

9.14. Certification of Compliance:*

The proposer does hereby make certification and assurance of the Proposer’s compliance with:

The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview

Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.htm

All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America, The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and, The condition that no amount shall be paid directly or indirectly to an employee or official of the County of

Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP for Forensic Toxicology

Testing Services.

☐ Please confirm

*Response required

9.15. Solano County Reservations:*

County of Solano Hereby Reserves the Following Rights:

The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest

Contractor. The intended award of Contract shall be made to the highest rated Proposer based on the evaluation Criteria stated within the RFP.

Right of Rejection

The County reserves the right to reject any and all proposals, or to cancel this RFP in part or in its entirety.

http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity https://www.ada.gov/pubs/adastatute08.htm

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The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

The County reserves the right to amend this RFP at any time. The County also reserves the right to cancel or reissue the RFP at its sole discretion.

Any proposal received which does not meet the stated pre-requisites of this RFP for Forensic Toxicology

Testing Services, may be considered to be non-responsive, and may be rejected. The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the RFP.

To cancel any award and re-solicit proposals for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

To reject any and all proposals considered not to be in the best interest of the County.

To waive any and all minor irregularities in proposals.

To reduce or increase any specification, in whole or in part due to changes in budget allocations.

I declare under penalty of perjury under the laws of the State of California that I have read the above

Reservations as stated by the County of Solano.

☐ Please confirm

*Response required

9.16. Drug-Free Workplace Certification:*

The contractor or grant recipient named on this proposal hereby certifies compliance with Government Code

Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

A. The dangers of drug abuse in the workplace

B. The person's or organization's policy of maintaining a drug-free workplace

C. Any available counseling, rehabilitation and employee assistance programs

D. Penalties that may be imposed upon employees for drug abuse violations

3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

A. Will receive a copy of the company's drug-free policy statement

B. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant

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CERTIFICATION

I, the official submitting this proposal, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this Certification, executed on the date of proposal submittal and in the County below, is made under penalty of perjury under the laws of the State of

California.

☐ Please confirm

*Response required

9.17. Declaration of Local Business:*

☐ Yes

☐ No

*Response required

When equals "Yes"

9.17.1. Legal Name of Business:*

Enter Complete Details Below

*Response required

When equals "Yes"

9.17.2. Physical address of principal place of business or satellite office with at least one employee:* Enter Complete Address Below.

*Response required

When equals "Yes"

9.17.3. Attach Current Business License Here:*

*Response required

When equals "Yes"

9.17.4. I declare under penalty of perjury under the laws of the state of California that the foregoing is true and correct and that this declaration is executed by an authorized representative.* ☐ Please confirm

*Response required

9.18. Disclosure of Criminal and Civil Proceedings:*

Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions. Also, describe, if any, how the outcome of actions impacted company business operations.

Note: if no civil and criminal proceedings within the last 10 years, indicate here.

*Response required

9.19. Debarment Certification:*

By submitting a bid/offer/proposal/quote to the County of Solano, under penalty of perjury, I, the Proposer, hereby certify that the Prospective Contractor and/or its officers, directors, and employees:

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A. Are not currently excluded, debarred, or otherwise ineligible to participate in a federally funded program

B. Have not been convicted of a criminal offense related to the provision of federally funded items or services nor has been previously excluded, debarred, or otherwise declared ineligible to participate in any federally funded programs, and

C. Are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in contractor being excluded from participation in federally funded programs.

This representation shall be an ongoing representation during the term of any contract awarded to the

Prospective Contractor. If awarded a contract, Prospective Contractor hereby commits to immediately notify the County of any change in the status of the representations set forth in this Form.

Prospective Contractor authorizes the County to independently verify its suspension and debarment status.

Prospective Contractors are cautioned that making a false certification may subject the certifier to criminal prosecution or administrative sanctions.

I certify that I am authorized by the company named above to respond to this request.

☐ Please confirm

*Response required

9.20. County Contract - Proposer accepts all terms and conditions without reservation or any qualifications?*

If the proposer makes no qualifications to the Standard Contract or any additional terms provided, including any additional attachments or exhibits, then it shall be deemed that the Proposer accepts all terms without reservation or any qualifications. Proposers shall include a statement of acknowledgment that the Proposer has reviewed the County of Solano Standard Contract, and any Special Terms provided and has accepted it with or without qualification.

☐ Yes

☐ No

*Response required

When equals "No"

9.20.1. What qualifications (i.e., exceptions or conditions) are being requested by the Proposer?* If the Proposer takes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract and provided here. The County is under no obligation to accept your qualifications; however, they will be reviewed on a case-by-case basis.

[Note: Scope of Work and Budget Detail and Payment Provisions and Special Terms and Conditions for the contract, will be finalized during the contract negotiation process.]

*Response required

9.21. Signature Page: *

Please download the below documents, complete, and upload.

• Signature_Page_RFP-OG.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/49299/5bc064ec-3368-46a8-8b54-c3ded90d6ec2_Signature_Page_RFP-OG.pdf

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