For publication RFP-ELEMENTARY renovations 2026.docx

Yale Public Schools

198 School Drive - Yale, Michigan 48097 Phone: 810-387-3231 - Fax 810-387-4418 Kurt Sutton Superintendent of Schools

Dear Prospective Vendors:

Sealed proposals will be received by the Yale Public School District for:

ITEM: ELEMENTARY KITCHEN RENOVATION – THREE SITES

Sealed bids will be received no later than 10:30 AM, Thursday, October 15, 2026. Bids must be plainly marked on the outside of envelope SEALED BID: RFP 101526E3 KITCHEN RENOVATION, delivered to the Administration Building, 198 School Drive, Yale, MI 48097. Bids must be made on the enclosed bid document. Faxed bids and/or electronic bids will not be accepted.

Only bids received by the date and time specified will be considered. Bidders are invited to be present at the opening of the bids at the above address, on the above date and time.

The Yale Board of Education reserves the right to accept or reject any or all bids, to award contracts for individual items as they may appear advantageous to the District, and waive any or all formalities.

All contracts will be made through Yale Public School District Purchase Orders.

Proposals received without proper signature will not be accepted.

Your proposal will be appreciated.

Sincerely, Rebekah Silkworth Director of Business Services

Board of Education: President – Mr. Peter M. Bullard, Vice-President – Mrs. Meghan Butler, Treasurer – Mr. Mark Hurlburt, Secretary – Dr. Abbie Brancaccio, Trustee – Mr. Michael Johnson, Trustee – Dr. Michael McClelland, Trustee – Mrs. Dena French

YALE PUBLIC SCHOOL DISTRICT

GENERAL REQUIREMENTS AND CONDITIONS

BID ITEM: ELEMENTARY KITCHEN RENOVATIONS BID NO: 101526E3

DISTRICT CONTACT: JoAnne Faille 810 387-4542 or jfaille@ypsd.us

A. OPENING SEALED PROPOSALS:

(1) All sealed proposals shall be received in the Board Office, 198 School Drive, Yale, MI 48097 or delivered to the YPSD Board Office, at the same address. The proposals will be opened publicly on the date and at the time as advertised (See Invitation to Bid). Proposals shall be opened by the administrator of the Business office; at least one witness shall be present at the proposal opening.

(2) The closing time for sealed proposals is final. Proposals received after the closing time will not be opened or considered. (See Invitation to Bid).

(3) Submitted proposals are final and may not be altered. Vendors may, however, submit sealed alternative proposals before the closing time to substitute prices on their formal proposal, in which case only the substitute prices on their formal proposal will be considered.

(4) No proposal can be withdrawn after opening without approval of the administrator of the Business Department based upon a written acceptable reason.

B. PROPOSAL QUOTATION FORM:

(1) Proposals should be submitted on the form provided. Each proposal shall be placed in a separate envelope, sealed and properly identified with the proposal title, number and the time and date to be opened.

(2) Proposals must show the full name and address of the bidder if different than name and address shown on the proposal request. Failure to manually sign proposal will disqualify it. Person signing proposal should show title to authority to bind their firm to a contract.

(3) Proposals cannot be altered or amended after opening time. Any alternations made before opening time must be signed by the bidder or his agent. Withdrawal of a proposal, or failure to honor a proposal, may result in the deletion of the company from future proposal requests.

(4) Prices should be F.O.B Destination, inside delivery. If otherwise, they must show the exact or estimated cost to deliver.

(5) Delivery: Proposal must show the number of days required to deliver the articles to the specified location under normal conditions after receipt of an order. Failure to state the delivery time obligates the bidder to make delivery in 14 calendar days. Tailgate delivery to school locations is not acceptable. Delivery shall be made during normal working hours unless prior approval has been obtained from the District.

(6) Installation: The successful bidder shall provide the following services and requirements inclusive within the initial bid price on machinery or furniture: provide transportation of the items to the building, locating the items in the proper location within the building, uncrating, completing assembly and adjustment by a trained installation mechanic and removing all debris. After connection, the machine is ready, started, checked and malfunction for the equipment is corrected. All materials, equipment and labor to place machinery in top operating condition or to fully assemble furniture must be provided. This is a turnkey project where furniture/equipment must be ready for immediate use by the District.

(7) Unit price on quantity specified must be bid, extended and total shown. In case of errors in extension, unit price shall govern.

(8) Brand Name and Model Number must be specified for each item on the Bid Sheet in order to be considered complete.

(9) Proposal prices must be firm for acceptance 180 days from proposal opening date.

(10) The District is exempt from State Tax. Tax is not included in proposal. If it is determined that tax was included in the proposal, it will not be included in the tabulation or any awards. Tax exemption certificated will be furnished upon request.

C. ITEMS BID INSTRUCTION:

This is a partial renovation of three elementary kitchen areas. New equipment purchased must be installed and ready to use. All old equipment and debris must be removed and hauled away by the successful bidder upon completion of the job.

(1) Any catalog, brand name or manufacturer’s reference or specifications used in the proposal request is descriptive not restrictive. It is intended to indicate type and quality desired. Bids on brands of like nature and quality will be considered. If bidder takes no exception to specifications of reference data, he will be required to furnish brand names, models, etc. of article offered. If other than brand(s) specified is offered, complete descriptive information of each article being bid should be included with the bid.

(2) RESPONSES must adhere to the following:

a. Cash register stand – 30”Wx32”Dx36”H with 16 ga stainless steel top.

i. Twenty gauge paint grip steel body and partial undershelf, stainless steel tube foot rest.

ii. Five inch diameter poly swivel locking and study casters and brakes.

iii. Tray slide – cashier’s left – 32”Wx10”D solid stainless steel on hinged brackets with rubbing tracks and mounted 28” high

iv. Tray slide – cashier’s right – 32”Wx10”D solid stainless steel on hinged brackets with rubbing tracks and mounted 28” high

v. Electrical receptacle (duplex with stainless steel cover).

vi. Ten foot electrical cord and plug to power stand.

vii. Full two year warranty parts and labor

b. Serving counter, cold food (3 pan size)

i. Flush mount cold pan unit - 46”Wx32”Dx36”H with 16 ga stainless steel top.

ii. Digital control

iii. Self-contained refrigeration

iv. Drain for each well manifolded to one location

v. Hinged steel louvered grill

vi. Grip steel body and undershelf

vii. Five inch diameter poly swivel locking and study casters and brakes.

viii. Electrical receptacle (duplex with stainless steel cover).

ix. Ten foot electrical cord to and plug power stand 120v/60/1-ph, R290, NEMA 5-15, 3.9 amps, CULus, UL EPH Classified

x. Condensate evaporator

xi. ILD Internal Locking Device (left operator), stainless steel pin and latch line up device under countertop (per-unit price).

xii. Two customer’s side tray slides – 46”Wx10”D solid stainless steel on hinged brackets with 2 1/8” die-formed rubbing tracks and mounted 28” high

xiii. Electrical receptacle (duplex with stainless steel cover).

xiv. Ten foot electrical cord and plug to power counter

xv. Sneeze guard – 45 ¾”Wx13”Dx18”H two-sided buffet style. Flip-up acrylic with painted end panes and 13” wide shelf and ¼’ acrylic end guards cULus, UL EPH Classified

xvi. Full two year warranty parts and labor

xvii. Two drop-in two pan cold can. Must have 36” food shield with LED lights. On opposite side, 8” stainless steel operator side tray slide. Include description of electrical needs for all parts of counter system. Locking study casters.

c. Serving counter, cold food (2 pan size)

i. Flush mount cold pan unit - 46”Wx32”Dx36”H with 16 ga stainless steel top.

ii. Digital control

iii. Self-contained refrigeration

iv. Drain for each well manifolded to one location

v. Hinged steel louvered grill

vi. Grip steel body and undershelf

vii. Five inch diameter poly swivel locking and study casters and brakes.

viii. Electrical receptacle (duplex with stainless steel cover).

ix. Ten foot electrical cord to and plug power stand 120v/60/1-ph, R290, NEMA 5-15, 3.9 amps, CULus, UL EPH Classified

x. Condensate evaporator

xi. ILD Internal Locking Device (left operator), stainless steel pin and latch line up device under countertop (per-unit price).

xii. Two customer’s side tray slides – 46”Wx10”D solid stainless steel on hinged brackets with 2 1/8” die-formed rubbing tracks and mounted 28” high

xiii. Electrical receptacle (duplex with stainless steel cover).

xiv. Ten foot electrical cord and plug to power counter

xv. Sneeze guard – 45 ¾”Wx13”Dx18”H two-sided buffet style. Flip-up acrylic with painted end panes and 13” wide shelf and ¼’ acrylic end guards cULus, UL EPH Classified

xvi. Full two year warranty parts and labor

xvii. Two drop-in pan cold pans. Must have 36” food shield with LED lights. On opposite side, 8” stainless steel operator side tray slide. Include description of electrical needs for all parts of counter system. Locking study casters.

d. Serving counter – hot food (electric) 74”Wxx32”Dx36”H 16 ga stainless steel top

i. Five stainless steel heat wells

ii. Touch screen controls

iii. Five drop-in aluminum heated shelves with flush top. Must have 74” food shield with LED lights and food warmer. On opposite side, 8” stainless steel operator side tray slide on hinged brackets with 2 1/8” die-formed rubbing tracks and mounted 28” high. Include description of electrical needs for all parts of counter system. Locking study casters.

iv. Electrical specs: 208v/60/1-ph, 2500 watts, 12.1 amps

v. Cutting board/shelf – operator’s side – 7”D 18 gauge stainless steel with three hinged brackets. Shelf mounted flush to counter top.

vi. Ten foot electrical cord and plug to power counter

vii. Electric outlet mounted in base with galvanized junction box, duplex receptacle and stainless steel cover wired to existing power source.

viii. Sneeze guard – 45 ¾”Wx13”Dx18”H two-sided buffet style. Flip-up acrylic with painted end panes and 13” wide shelf and ¼’ acrylic end guards cULus, UL EPH Classified

ix. Full two year warranty parts and labor

x. Five drop-in pan hot pans. Must have 36” food shield with LED lights. On opposite side, 8” stainless steel operator side tray slide. Include description of electrical needs for all parts of counter system. Locking study casters.

xi. Standalone unit

(3) Samples, when requested, must be furnished at no cost to the District. If not destroyed in examination, they will be returned to the bidder upon request at his expense. Each sample, when requested, should be marked with bidder’s name and item number on the proposal. Proposal must not be enclosed in or attached to sample.

(4) All items bid must be new, in excellent condition, including containers suitable for shipment and storage, unless, otherwise indicated on the proposal. All items must include manufacture warranty information, along with descriptive documentation.

(5) Familial Disclosure and Iran-based forms must be completed and submitted with bid proposal.

D. BID PROPOSALS/APPROVAL:

(1) All accepted proposals will be tabulated and awarded as provided under Approval/Awarding of Bids.

(2) If no acceptable proposals are received, the proposed acquisition may be re-advertised seeking an acceptable bid.

(3) The District reserves the right to accept or reject all or any proposal, waive minor technicalities and award the bid to best serve the interest of the District.

(4) The District reserves the right to purchase additional articles as listed on this proposal subject to verification of the same or lower prices and conditions as bid.

(5) All items quoted must conform to appropriate Local, State, and Federal ordinances, statues and regulations governing the sale and utilization of the items.

E. ON ALL BUILDING OR CONSTRUCTION CONTRACTS:

The District shall require the contractor to certify in writing that he provides workers’ compensation insurance coverage for each employee of the contractor employed on the public project. And the District shall require from the general contractor a certificate of workers compensation coverage of his subcontractors, if any, relating to coverage of his subcontractor’s employees.

SPECIFIC INSTRUCTIONS IN THE SPECIFICATION SECTION OF THIS BID INVITATION WILL TAKE PRECEDENCE OVER THESE GENERAL REQUIREMENTS AND CONDITIONS.

SPECIAL TERMS AND CONDITIONS FOR BIDDING

TYPE: This bid will not supersede any other contracts Yale Public Schools currently is using or may bid in the future for specific and like kind supplies.

FUNDING OUT: The District’s performance under any agreement entered into with the successful bidder(s) is contingent upon the continued availability of appropriations.

AWARD: Selection of the successful bidder(s) will be based on the results of the Evaluation Factors listed within the proposal. YPSD has the option to purchase from multiple vendors that best meet the needs of the District.

ORDERING: Supplier will accept purchase orders by either fax machine, email or mail. A confirming copy of orders made by fax will not be sent. Proper authorization for orders and issuance of approved purchased orders is a must. No payments will be made on invoices lacking a purchase order number.

SUBSTITUTION: Substitutions for any items on order will not be allowed without written approval.

EQUIVALENT PRODUCTS: All products that are designated as equivalent to specified items will be evaluated, based on literature submitted or sampling of the product. Be sure to indicate the “Brand Name” of each item bid, if applicable.

NON-PERFORMANCE: For items that do not perform as specified, the District will give the vendor an opportunity to demonstrate whether the product will perform as expected, and reserves the right to return inferior products within thirty days of receipt at vendor’s expense.

DELIVERY TIME: Seller must deliver goods within a reasonable time after receipt of purchase order. If delivery cannot be made during the time specified, the District should be notified immediately. Failure to deliver within a reasonable time may result in breach of contract on the part of the vendor.

QUALITY: All items bid and supplied will be new, manufactured by a single firm, of a single style and of “first” quality. No seconds or otherwise inferior goods will be allowed.

DELIVERIES: Deliveries will be accepted only between the hours of 8:00 AM and 3:00 PM during workdays. Delivery time must be coordinated with the site Day Head Custodian or District Operations/Grounds Director.

MANUFACTURER’S GURANTEE: A manufacturer’s total satisfaction written guarantee, in accordance with the Universal Commercial Code (UCC), with Yale Public Schools reserving the right to have any item replaced should the original item prove unreliable or defective as expressed or implied by verbal or written specifications. The item will then, and after adequate time to remedy and as part of remedy, be replaced without charge to Yale Public Schools satisfaction. This will be provided at no additional cost to Yale Public Schools during the term of the contract.

EXCEPTIONS: All proposals must include a detailed statement of exceptions taken to any part of the request.

WARRANTY: All applicable warranty literature must be submitted with bid.

PARTS: Supplier must be able to provide current replacement parts catalog, if applicable.

QUALITY ASSURANCE: A sample may be called for as a part of the bid evaluation. All samples will be furnished free of charge to the District and if not used or destroyed in examination and testing, will be returned to the bidder, if requested, at bidder’s expense. Each sample must be marked with the bidder’s name, address and bid number reference.

Yale Public Schools

BID ACCEPTANCE FORM

The undersigned affirms that they are duly authorized to execute this contract, that this company, corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder, by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid. THIS COMPLETED FORM MUST BE SUBMITTED WITH BID DOCUMENTS.

FIRM NAME

DOING BUSINESS AS (DBA)

ADDRESS

CITY/STATE/ZIP+4

TELEPHONE NUMBER

FAX NUMBER

EMAIL ADDRESS

SIGNATURE OF COMPANY OFFICIAL AUTHORIZING THIS BID

COMPANY OFFICIAL (PRINT NAME)

OFFICIAL POSITION

REFERENCES

District Name Contact Person Phone Number

EVALUATION FACTORS

The District will award purchase orders and contracts to the offeror(s) who submits the best value Proposal(s) to the District. In determining to whom to award the contract, the District will consider the following criteria.

AMERICAN MADE EQUIPMENT WILL BE VIEWED FAVORABLY DURING THE EVALUATION PROCESS.

1. The purchase price

2. The reputation of the vendor and of the vendor’s goods/services

3. Vendor’s knowledge of the goods/services installed/provided

4. The quality of the vendor’s goods/services

5. The extent to which the goods/services meet the District’s needs

6. The total long-term cost to the District to acquire the vendor’s goods/services

7. The vendor’s past relationship with the District

BID RESPONSE DOCUMENT

YALE PUBLIC SCHOOL DISTRICT RFP 101526E3

Please note: Installation/assembly price must be included in each unit price. Submit your prices using the form below.

Vendors may contact Joanne Faille at jfaille@ypsd.us for site visit and design appointment.

Alternate proposals will be WELCOMED and considered as part of the bid process.

Quantity-3 sites Description Manufacturer Part/Model Price Cash register Stand _______________ __________________________________________ _________ Serving cold Two-pan _______________ __________________________________________ _________ Serving cold Three-pan _______________ __________________________________________ _________ Serving hot Five-pan _______________ __________________________________________ _________ Additional information – include on separate pages

RESPONSE DOCUMENT

FAMILIAL DISCLOSURE AFFIDAVIT

All bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the District, the Superintendent of the District and/or any Yale Public School District Administrator.

The undersigned, owner of authorized officer of ________________________ (the bidder/contractor), pursuant to the familial disclosure requirement provided in the Yale Public School District Request for Proposals, hereby represent and warrant, except as provided below, that no familial relationships exist between bidder/contractor or any employee of the bidder/contractor, and any member of the Yale Public School District’s Board of Education, the Superintendent and/or Yale Public School District Administrator.

_____ The following are the bidder’s familial relationship(s) with the Yale Public School District:

Bidder/Contractor Employee Name Related to: Relationship

1. ____________________________________________________________________

2. ____________________________________________________________________ (Attach additional pages if necessary to disclose all familial relationships)

____ There is no familial relationship that exists between the bidder/contractor and/or any employee of the bidder and any member of the Yale Public School District’s Board of Education, the Superintendent and/or Yale Public School District Administrators.

Bidder:

(Company Name) By:

(Signature) (Title)

This instrument was acknowledged before me, a Notary Public, in and for ______________________

County, ____________________ on this ____ day of ____________________, 20 ___.

______________________________________ SS: ___________________________

(Notary Public Signature)

My Commission expires: ______________________________

Acting in the County of: _______________________________

BID RESPONSE DOCUMENT

AFFIDAVIT OF COMPLIANCE-IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named contactor (the “Contractor”), pursuant to the compliance certification requirement provided in the Yale Public Schools’ (the “School District”) (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contact as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s Investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

Bidder:

(Company Name)

By:

(Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for ______________________

County, ____________________ on this ____ day of ____________________, 20 ___.

______________________________________ SS: ___________________________

(Notary Public Signature)

My Commission expires: ______________________________

Acting in the County of: _______________________________ image1.gif