FOPR Parent Liaison_USAFA 2 CO Signed 7-18-24.pdf

FAIR OPPORTUNITY PROPOSAL REQUEST

(FOPR) No. FA7000-24-R-****

Solicitation Title: United States Air Force Academy (USAFA), Parent Liaison, Issuing Office: FA7000

8110 INDUSTRIAL DR STE 200

USAF ACADEMY CO 80840-2303

Agency Contact: David Gonzalez

David.gonzalez44@us.af.mil

Alternate Contact: Heather Bunnell

Heather.bunnell@us.af.mil

FOPR Issue Date: 18 July 2024

Questions Due Date: 2:00 PM, Mountain Time (MDT), 30 July 2024. Send questions via email to david.gonzalez44@us.af.mil and heather.bunnell@us.af.mil

Proposal Due Date: 2:00 PM, MDT, 1 August 2024 Send proposals via the

FOPR’s link in the Symphony Procurement Suite (https://oasis.app.cloud.gov/).

1.0. OASIS TASK ORDER INFORMATION

1.1. OASIS Pool Being Solicited/Awarded: Small Business (SB) 8(a) Pool 1

1.2. NAICS Code and Small Business Size Standard: 541990, All Other Professional, Scientific, and Technical Services

Size Standard: $19,500,000

1.3. Product Service Code (PSC): R499, Support – Professional: Other

1.4. Type of Contract: Firm Fixed Price

1.5. Type of Services: The type of services under this solicitation are considered:

Commercial Services

1.6. Extent of Competition: This solicitation will be based on: Fair Opportunity procedures

IAW FAR 16.505(b)(1)

1.7. The clearance level is Unclassified.

1.8. Place of Performance: US Air Force Academy, Colorado Springs, CO 80840 mailto:david.gonzalez44@us.af.mil https://oasis.app.cloud.gov/

1.9. Estimated Period of Performance:

BASE PERIOD (12 months): 30 SEP 2024 – 29 SEP 2025

OPTION PERIOD ONE (1) (12 Months): 30 SEP 2025 – 29 SEP 2026

OPTION PERIOD TWO (2) (12 Months): 30 SEP 2026 – 29 SEP 2027

OPTION PERIOD THREE (3) (12 Months): 30 SEP 2027 – 20 SEP 2028

OPTION PERIOD FOUR (4) (12 Months): 30 SEP 2028 – 29 SEP 2029

OPTION TO EXTEND SERVICES (6 Months) 30 SEP 2029 – 31 MAR 2030

2.0. CONTRACT LINE ITEMS (CLINS) AND CONTRACT TYPE BY CLIN

CLIN Description Quantity Unit of Measure Total

Parent Liaison

Advisory and

Assistance Services

(Base Period)

12 MO

OASIS Contract

Access Fee (0.1%)

1 EA

Parent Liaison

Advisory and

Assistance Services

(1st Option Period)

12 MO

OASIS Contract

Access Fee (0.1%)

1 EA

Parent Liaison

Advisory and

Assistance Services

(2nd Option Period)

12 MO

OASIS Contract

Access Fee (0.1%)

1 EA

Parent Liaison

Advisory and

Assistance Services

(3rd Option Period)

12 MO

OASIS Contract

Access Fee (0.1%)

1 EA

Parent Liaison

Advisory and

Assistance Services

(4th Option Period)

12 MO

OASIS Contract

Access Fee (0.1%)

1 EA

FAR 52.217-8,

Option to Extend

Services

6 MO

OASIS Contract

Access Fee (0.1%)

1 EA

3.0. DESCRIPTION OF SERVICES/SCOPE OF WORK

This requirement is to obtain Advisory and Assistance Service (A&AS) resources necessary to provide assistance to the US Air Force Academy Parent Liaison Team. The USAFA Parent Liaison

Team administers USAFA parent and family programs and acts as a liaison between Parent Clubs and USAFA. The team is responsible for communication flow between USAFA and Parent Clubs to ensure dissemination of timely and accurate information over multiple communication mediums. Additionally, the team enhances relationships with parents by conducting parent training sessions, producing informational parent and family guides, and planning/executing parent and family events. The Contractor shall provide Administration and Outreach services to USAFA/CM in support of the USAFA Parent Liaison Team, as well as assist and advise in planning, communicating, executing, and measuring the effective and efficient administration of the Parent and Family program.

4.0. LABOR CATEGORIES AND DESCRIPTIONS

See Attachment 1, PWS, to fully review the performance requirements required under this solicitation. Offerors are free to propose whatever labor mix they feel is appropriate to complete this requirement. The proposed labor mix will be evaluated in accordance with section 7.0, Evaluation Factors and Basis of Award, of this solicitation. Additionally, the standardized labor categories in Section J.1, OASIS SB Labor Categories and Definitions, of the basic OASIS contracts apply to this acquisition. All proposed labor categories should include a Labor ID# from Section J. 1.

5.0. SOLICITATION PROVISIONS AND TASK ORDER CLAUSES

See Attachment 3, Provisions & Clauses for agency specific and optional provisions and clauses that apply to this task order outside of the automatically flown down applicable and required included in accordance with OASIS contract section I.1.

6.0. PROPOSAL PREPARATION AND SUBMISSION

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial

Services.

Each Offeror shall submit an electronic copy of their proposal via the appropriate channel no later than 22 JUL 2024, 2:00 pm MDT. For the electronic copies, indicate volume number and title, and use separate files to permit rapid location of information. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office 2010 suite of applications.

Your response to this request shall include the following:

i. Technical proposal (limited to 10 pages including past performance) to include proposed resumes. Resumes are not counted against the technical page total.

ii. Past Performance (limited to 3 pages)

iii. Completed Contract Line-Item Number Table (see paragraph 2.0 above)

iv. Price proposal. Labor hour pricing shall be based on fully burdened labor rates.

Failure to provide the items listed above may render your submission incomplete. Incomplete submissions will not be evaluated. Complete submissions will be evaluated in accordance with the

Basis of Award.

7.0. EVALUATION FACTORS AND BASIS OF AWARD

FAR 52.212-2, Evaluation – Commercial Products and Commercial Services

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. This includes “Best Value”, which is defined as the expected outcome, in the Government's estimation, that provides the greatest overall benefit in response to the requirement (FAR 2.101).

The following factors shall be used to evaluate offers: Past Performance, Technical, and Price.

Factor 1: Past Performance

Offerors shall provide recent evidence of relevant past performance along with point of contact information. Cited past performance will be assessed for recency and relevancy. The

Government will evaluate CPARs, SAM, and other Government databases as part of the evaluation.

Factor 2: Technical

Technical Subfactor 1: Staffing Approach. Acceptability of this subfactor will be based upon whether the Offeror’s proposed workforce composition meets all the requirements in the PWS. Additionally, this subfactor will be evaluated to ensure the Offeror demonstrates an adequate understanding of the minimum required knowledge, skills, experience, and security clearance to meet the requirements in the PWS. The Offeror MAY submit qualification letters and/or Letters of Intent for additional consideration to demonstrate an

Offeror’s understanding of the skills, abilities, and knowledge required to perform the requirement.

Technical Subfactor 2: Management approach. The Offeror shall demonstrate an effective and sound approach by articulating the details of how management will recruit, hire, and keep a highly dedicated and qualified workforce to ensure quality employees remain in place and turnover is minimal.

Factor 3 – Price

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. Price analysis shall be used to evaluate the price reasonableness of each

Offeror’s TEP.

Options. The Government will evaluate offers for award purposes by adding the total price for all options, including the FAR 52.217-8 six (6) month option period, to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option.

As per FAR 52.217-8, the Government may extend performance of any services unilaterally. The option to extend under this clause may be exercised at any point during the life of the contract and may be exercised more than once; however, the total extension of performance under this option shall not exceed six months. For pricing of FAR 52.217-8, it will automatically be calculated based on the Offeror’s pricing for Option Year 4 for evaluation purposes. The Offeror shall submit a monthly price for the six-month extension of services for all applicable CLINs

The Government may compare Offeror TEPs, compare TEPs to the Independent Government

Estimate (IGE), or may use other price analysis techniques per FAR 16.505(b)(3). In the event only one offer is received, the Government will not perform a best value evaluation of the proposal, but rather will evaluate the Offeror’s proposal for technical acceptability. In accordance with DFARS 216.505-70, the Government may transition from a competitive process to a sole source acquisition if the requirements of DFARS 215.371-1 and 215.371-2 have been met. If the Government transitions from a competitive process to a sole source process, the proposal price/costs will be evaluated to determine a fair and reasonable price only. The

Government may or may not enter into negotiations with the sole Offeror. Evaluation of option price(s) shall not obligate the Government to exercise the option(s).

Proposals shall be analyzed to determine if the prices are unbalanced IAW FAR 15.404-1(g).

Proposals may be unawardable if the PCO determines the lack of balance poses an unacceptable risk to the Government.

Interchanges

-The Government may conduct interchanges with none, some, or all Offerors as needed.

- Offeror responses to interchanges will be considered in the Best Value Selection

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

8.0. NOTICE TO OFFEROR(S)

Funds are not presently available for this effort. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

10.0. LIST OF ATTACHMENTS

Document

Attachment 1

Attachment 2

Title

Performance Work Statement dated 21 June 2024 Provisions and Clauses

David Gonzalez

Contracting Officer