FOPR FOIA v2 CO Signed.pdf

FAIR OPPORTUNITY PROPOSAL REQUEST

(FOPR) No. FA7000-24-R-****

Solicitation Title: United States Air Force Academy (USAFA), Freedom of Information

Act (FOIA) Analyst

Issuing Office: FA7000

8110 INDUSTRIAL DR STE 200

USAF ACADEMY CO 80840-2303

Agency Contact: David Gonzalez David.gonzalez44@us.af.mil

Alternate Contact: Alexandra Blue

Alexandra.blue@us.af.mil

FOPR Issue Date: 18 July 11, 2024

Questions Due Date: 1:00 PM, Mountain Time (MDT), 1 August 2024. Send questions via email to david.gonzalez44@us.af.mil and alexandra.blue@us.af.mil

Proposal Due Date: 2:00 PM, MDT, 2 August 2024. Send proposals via the FOPR’s link in the Symphony Procurement Suite (https://oasis.app.cloud.gov/) or on SAM.gov (https://sam.gov/content/opportunities).

Previous posting for requirement only had consideration for one position. This posting is for two full time employment (FTE) for this requirement. That is the maximum FTE for this PoP.

1.0. OASIS TASK ORDER INFORMATION

1.1. OASIS Pool Being Solicited/Awarded: Small Business (SB) 8(a) Pool 1

1.2. NAICS Code and Small Business Size Standard: 541990, All Other Professional, Scientific, and Technical Services Size Standard: $19,500,000

1.3. Product Service Code (PSC): R499, Support – Professional: Other

1.4. Type of Contract: Firm Fixed Price

1.5. Type of Services: The type of services under this solicitation are considered:

Commercial Services

1.6. Extent of Competition: This solicitation will be based on: Fair Opportunity procedures IAW FAR 16.505(b)(1)

1.7. The clearance level is Unclassified.

1.8. Place of Performance: US Air Force Academy, Colorado Springs, CO 80840 mailto:David.gonzalez44@us.af.mil mailto:Alexandra.blue@us.af.mil mailto:david.gonzalez44@us.af.mil mailto:alexandra.blue@us.af.mil https://oasis.app.cloud.gov/

1.9. Estimated Period of Performance:

BASE PERIOD (12 months): 1 Sept 2024 – 31 Aug 2025 OPTION PERIOD ONE (1) (12 Months): 1 Sept 2025 – 31 Aug 2026 OPTION PERIOD TWO (2) (12 Months): 1 Sept 2026 – 31 Aug 2027 OPTION TO EXTEND SERVICES (6 Months) 1 Sept 2027 – 31 Mar 2028

2.0 CONTRACT LINE ITEMS (CLINS) AND CONTRACT TYPE BY CLIN

CLIN Description Quantity Unit of

Measure Total

0001 FOIA Advisory and Assistance Services (Base Period)

12 MO

0002 Contract Access Fee (0.1%)

12 MO

1001 FOIA Advisory and Assistance Services (1st

Option Period)

12 MO

1002 Contract Access Fee (0.1%)

12 MO

2001 FOIA Advisory and Assistance Services (2nd

Option Period)

12 MO

2002 Contract Access Fee (0.1%)

3001 FAR 52.217-8,

Option to Extend Services

6 MO

3002 Contract Access Fee (0.1%)

1 LT

3.0 DESCRIPTION OF SERVICES/SCOPE OF WORK

This requirement is to obtain Advisory and Assistance Service (A&AS) resources necessary to provide assistnace to the US Air Force Academy FOIA Office. Contractor personnel will provide all resources necessary to to assist with the processing of USAFA FOIA Request and reduce the request backlog. The Contractor shall gather and evaluate information and statistical data. Contractor shall track key metrics to include, number of requests received, total number of requests, number of “complex” request, number of “simple” requests, total closed requests, and by whom, and the status of pending Privacy Act tasks.

4.0 LABOR CATEGORIES AND DESCRIPTIONS

See Attachment 1, PWS, to fully review the performance requirements required under this solicitation. Offerors are free to propose whatever labor mix they feel is appropriate to complete this requirement.

Previous posting for requirement only had consideration for one position. This posting is for two full time employment (FTE) for this requirement. That is the maximum FTE for this PoP.

The proposed labor mix will be evaluated in accordance with section 7.0, Evaluation Factors and Basis of Award, of this solicitation. Additionally, the standardized labor categories in Section J.1, OASIS SB Labor Categories and Definitions, of the basic OASIS contracts apply to this acquisition. All proposed labor categories should include a Labor ID# from Section J.

1.

5.0 SOLICITATION PROVISIONS AND TASK ORDER CLAUSES

See Attachment 3, Provisions & Clauses for agency specific and optional provisions and clauses that apply to this task order outside of the automatically flown down applicable and required included in accordance with OASIS contract section I.1.

6.0 PROPOSAL PREPARATION AND SUBMISSION

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services.

A. Each Offeror shall submit an electronic copy of their proposal via the appropriate channel no later than 2 Aug 2024, 2:00 pm MDT. For the electronic copies, indicate volume number and title, and use separate files to permit rapid location of information. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office 2010 suite of applications.

Your response to this request shall include the following:

i. Technical proposal (limited to 10 pages including past performance) to include proposed resumes. Resumes are not counted against the technical page total.

ii. Past Performance (limited to 3 pages)

iii. Completed Contract Line Item Number Table (see paragraph 2.0 above)

iv. Price proposal. Labor hour pricing shall be based on fully burdened labor rates. ** Do we need one?

Failure to provide the items listed above may render your submission incomplete. Incomplete submissions will not be evaluated. Complete submissions will be evaluated in accordance with the Basis of Award.

7.0 EVALUATION FACTORS AND BASIS OF AWARD

FAR 52.212-2, Evaluation – Commercial Products and Commercial Services The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical and Price.

Technical

Subfactor 1: Staffing Approach. Acceptability of this subfactor will be based upon whether the Offeror’s proposed workforce composition meets all the requirements in the PWS. Additionally, this subfactor will be evaluated to ensure the Offeror demonstrates an adequate understanding of the minimum required knowledge, skills, experience, and security clearance to meet the requirements in the PWS. The Offeror MAY submit qualification letters and/or Letters of Intent for additional consideration to demonstrate an Offeror’s understanding of the skills, abilities, and knowledge required to perform the requirement.

Past Performance: Although past performance will not be used as a stand-alone evaluation factor, the Government will consider past performance while evaluating the Technical factor.

Offerors shall provide recent evidence of of relevant past performance along with point of contact information. Cited past performance will be assessed for recency and relevancy.

Subfactor 2: Management approach. The Offeror shall demonstrate an effective and sound approach by articulating the details of how management will recruit, hire, and keep a highly dedicated and qualified workforce to ensure quality employees remain in place and turnover is minimal.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options, including the FAR 52.217-8 six (6) month option period, to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

1) Interchanges

-The Government may conduct interchanges with none, some, or all Offerors as needed.

- Offeror responses to interchanges will be considered in the Best Value Selection

Factor 2 – Price

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

As per FAR 52.217-8, the Government may extend performance of any services unilaterally. The option to extend under this clause may be exercised at any point during the life of the contract and may be exercised more than once; however, the total extension of performance under this option shall not exceed six months. For pricing of FAR 52.217-8, it will automatically be calculated based on the Offeror’s pricing for Option Year 4 for evaluation purposes. The Offeror shall submit a monthly price for the six-month extension of services for all applicable CLINs

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 16.505(b)(3). In the event only one offer is received, the Government will not perform a best value evaluation of the proposal, but rather will evaluate the Offeror’s proposal for technical acceptability. In accordance with DFARS 216.505-70, the Government may transition from a competitive process to a sole source acquisition if the requirements of DFARS 215.371-1 and 215.371-2 have been met. If the Government transitions from a competitive process to a sole source process, the proposal price/costs will be evaluated to determine a fair and reasonable price only. The Government may or may not enter into negotiations with the sole Offeror. Evaluation of option price(s) shall not obligate the Government to exercise the option(s). For purposes of evaluation, the TEP is defined in Attachment 3.

Proposals shall be analyzed to determine if the prices are unbalanced IAW FAR 15.404-1(g).

Proposals may be unawardable if the PCO determines the lack of balance poses an unacceptable risk to the Government.

8.0 NOTICE TO OFFEROR(S)

Funds are not presently available for this effort. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

10.0. LIST OF ATTACHMENTS

Document Title Attachment 1 Performance Work Statement dated 20 June 2024 Attachment 2 Staffing Approach Table Attachment 3 Provisions and Clauses Attachment 4 OCI Disclosure and Analysis Form

DAVID GONZALEZ

Contracting Officer