FOMA_Cannon_Carriage_replacement_SOW_7_22_22.pdf

STATEMENT OF WORK

Construct two wooden cannon carriages to display 18th century cannon at Fort Matanzas National Monument

Castillo de San Marcos & Fort Matanzas National Monuments National Park Service

June 14, 2022

Construct two wooden cannon carriages to display 18th century cannon at Fort Matanzas National Monument

(FOMA) NPS PMIS

258694A

Castillo de San Marcos National Monument Saint Augustine, Florida

SECTION 1—STATEMENT OF WORK INTRODUCTION

1.1. Project Location and Identification. The location of this project for which supplies are contracted is Fort Matanzas National Monument located in Saint Augustine, Florida.

1.2. Site Background.

Fort Matanzas National Monument is nationally significant because it features the only example of a fortified watchtower of Spanish design within the United States The purpose of the fort was to protect the city from attack using the river to approach from the rear, out of range from the guns of Castillo de San Marcos. Fort Matanzas is only accessible by boat.

1.3. Required Services. The purpose of this contract is to provide supplies necessary for the reproduction of TWO (2) garrison cannon carriages for historic eight-pounder cannons exhibited on the Fort Matanzas gundeck. (ATTACHMENT A).

The Contractor shall provide all project management, labor, tools, equipment, shipping, transport, and materials required to execute the work as described in this SOW. The work area and work requirements for this contract are described herein.

1.4. Project Background. Two (2) eight-pounder cannons were cast in Spain prior to

1793. This type of cannon was used both on warships and fortresses. Traditionally, cannon like this would have been mounted on wooden garrison cannon carriages.

Two cannons are at Fort Matanzas and require new garrison carriages for proper display to more accurately represent how they were used historically. Iron banding was commonly used for the wheels of garrison cannon carriages, this is different from cannon carriages traditionally used on vessels.

NOTE: The two cannons for which the carriages will be made are similar, however they are not identical. The cannons have slight differences in both their dimensions and weights. As one an example, the historic cannons weigh 2,580 lbs. and 2,620 lbs.

respectively.

1.5. Situation Analysis as of 2022

The carriages previously supporting the guns were observed to be severely deteriorated and were failing. The decision was made to remove the guns and dispose of the carriages and their hardware. New carriages to be built will be expected to stand up to the deteriorating effects of nature and will be subjected to constant direct exposure to the salt air, rain, tropical sun, and hurricanes. All metal parts will need custom fabrication and should be treated or primed prior to top-coat painting.

1.6. Terms

Fort Matanzas National Monument (Fort and/or FOMA or Park) Contracting Officer (CO) Contracting Officer’s Representative (COR)

1.7. Attachments.

ATTACHMENT A. LOCATION FOR BASE SERVICES

1.8. Contractor Responsibilities:

A. Contractor shall provide, in writing, documentation of expertise and success in reproducing wooden and metal cannon carriages or similar equivalent.

B. Contractor shall conduct on site visit to inspect current work conditions and to take accurate measurements and documentation of existing conditions to accurately reproduce eight-pounder carriages. 95% draft drawings reflecting design/manufacture of the carriages will be submitted for NPS review and acceptance prior to the commencement of carriage construction; final 100% drawing submittal should reflect as-built design/ manufacture. Final copy will be submitted at the completion of work. NPS will provide examples of cannon carriage drawings of Spanish period cannon carriages, currently housed at the NPS CASA archives for guidance to contractor.

C. Contractor shall provide, in writing, an agreed upon safety plan and work schedule to be established with the NPS prior to delivery/assembly.

D. Contractor shall provide necessary project management, labor, tools, equipment, shipping, transport to the park, and onto the fort gundeck for final display. Contractor shall provide all materials and insurance, to perform work to reproduce and install TWO (2) garrison style cannon carriages for the eight-pounder cannon at the park.

E. Contractor is responsible for the safe transportation of the carriages to the park and onto the fort’s gundeck, the mounting the cannon tubes onto the carriages and moving them into their final positions on the fort’s gundeck. All costs for loading and unloading of carriage components and tools for assembly shall be the responsibility of the contractor.

1.9. Work Restrictions.

A. WORK HOURS: Work may be performed on-site between 8:00am and 5:00pm Monday through Friday except for Federal holidays. This is for cannon installation work. Construction of carriages must primarily take place off-site.

B. TERM OF CONTRACT: The term of this contract is for 3 6 5 calendar days (12 months) from the date of award.

C. OTHER RESTRICTIONS: All transportation to and work at the fort site is subject to park safety regulations and possible closure due to inclement weather.

The ferry service and fort are subject to closure when weather conditions or other factors make it unsafe to use or remain at the site. All safety closures apply to the contractor and their employees. The Park shall not be held financially libel for any work delays or stoppages or for any costs incurred by the contractor, because of these safety stoppages.

1.10. Management.

The Contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

1.11. Safety & Environmental Compliance.

A. The Contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), state, and local safety laws and regulations.

B. The Contractor shall comply with pertinent local, state, and federal environmental protection laws and regulations.

C. The Contracting Officer has the authority to issue restraint or cease-and-desist orders to the Contractor when violations or unsafe acts are present and threaten Government and Contractor employees or damage to Government property

D. The Contractor shall immediately report to the COR all accidents resulting in employee injury or death or damage to property while performing this contract.

1.12. Insurance.

The Contractor shall be insured, and insurance will be valid for work provided. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

A. Workers Compensation: The Contractor shall furnish proof of workers compensation insurance to the Contracting Officer for those employees performing work related to this contract and shall comply with the Workman’s Compensation Laws.

B. Liability: The Contractor shall maintain a level of insurance that will protect the Contractor and the Government from any claims because of bodily injury (including death) and property damage which may arise from and during the performance of this contract and shall submit proof of insurance to the Contracting Officer.

1.13. Field Verification.

The cannon/carriages conditions (situation analysis) are approximate and provided for information only. The Contractor shall verify work conditions and design specifications to reproduce the cannon carriages.

1.14. Replacement of Contractor Employee for Security Reasons.

The Government retains the right to request removal of the Contractor’s employee(s), regardless of prior clearances.

1.15. Inspection.

The government representative will conduct inspections periodically and upon completion of the required supplies. Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.

1.16. Contractor’s documentation deliverables.

The following deliverables are to be submitted in writing upon acceptance of offer:

A. Documentation of expertise and success in reproducing wooden and metal cannon carriages or similar equivalent.

B. 95% design/manufacture drawings will be submitted for NPS review and acceptance prior to the commencement of carriage construction.

C. Description of work plan activities and schedule to perform required delivery and assembly.

D. Contractor safety plan/accident prevention plan.

E. 100% as-built design/manufacture drawings will be submitted at the completion of work. These will include type and treatment of lumber, type and treatment of metal fastenings, paint types (UV, marine grade, rust-resistant-type).

Contractor shall submit documentation of material specifications of highest quality and longest lasting materials.

SECTION 2 - SUMMARY OF WORK (SOW) Details

2.0. SUMMARY

This Section includes the following:

Work covered by the Contract Documents Contractor use of site Public use of site Work Schedule Deliverables

SERVICE CANNON LOCATION CARRIAGE

TYPE

BASE

SUPPLIES

Two (2) eight-pounder Complete Carriages

Gun Deck at Fort Matanzas

Garrison

2.1. WORK COVERED BY CONTRACT DOCUMENTS

Project Location:

National Park Service Fort Matanzas National Monument 8635 A1A South, St. Augustine, Florida, 32080

PROJECT TASKS FOR BASE SUPPLIES—MANUFACTURE AND INSTALL

GARRISON TYPE CANNON CARRIAGE FOR TWO (2) EIGHT-POUNDER

CANNON ON GUN DECK AT FORT MATANZAS (2 carriages).

TASK 1: SITE VISIT TO ASSESS WORK/SAFETY CONDITIONS. TAKE

MEASUREMENTS OF CANNON TUBES, ASSESS EXISTING CONDITIONS AND

TO DEVELOP DESIGN/ MANUFACTURE DRAWINGS.

Contractor shall conduct onsite visit to inspect cannon tubes and existing conditions and to take necessary measurements and documentation to develop 95% design/manufacture drawings for reproduction of carriages. Drawings will be submitted to NPS for review and acceptance prior to commencement of manufacture of cannon carriages.

Contractor shall submit documentation of material specifications of highest quality and longest lasting materials as part of this task. Carriages are in a subtropical marine environment under high heat and UV exposure. Material and specifications will include as built drawings, type and treatment of lumber, metal fastenings of ductile iron, paint types (UV, marine grade, rust-resistant-type) to match for carriages of Spanish design.

Wood components will be mahogany or equivalent providing long lasting durability in the subtropical environment. Upon completion of the carriages, the contractor will treat all wood with two coats of a 50/50 mix of linseed oil and turpentine.

All metal will receive a minimum of three coats of paint. (One primer and two overcoats) The first coat shall be that of oil-based rust inhibiting primer, in a contrasting color to the top black overcoat. (This will allow for visual confirmation when the topcoat has worn through and a recoat is required before the metal begins to experience rust formation.)

The second and third coat shall be of an oil-based rust inhibitive topcoat, durable exterior grade semi-gloss black for all metal materials; submittal for approval will be required for all materials.

TASK 2: DELIVER COMPLETED REPRODUCTION CARRIAGES TO SITE,

ASSEMBLE GARRISON CARRIAGES ON GUNDECK, HOIST CANNON TUBES

FROM DECK AND INSTALL ON NEW CARRIAGES.

Contractor shall deliver TWO (2) reproduction garrison cannon carriages to the gundeck of Fort Matanzas National Monument. Contractor will make final adjustments of the carriages in place on gun deck of Fort Matanzas National Monument. Contractor is responsible for safely hoisting cannon tubes from gundeck onto new carriages taking care to avoid damage to the historic cannon tubes.

Note: Fort Matanzas is only accessible by NPS ferry.

CONTRACTOR USE OF SITE

General: Contractor shall have full use of the areas designated for manufacturing and assembly operations. Contractor's use of the areas designated for assembly are limited only by the Government's right to perform work or to retain other contractors on portions of Project. For this project, on-site activities are only permitted during installation of cannon carriages.

Storage of Materials: Confine storage of materials to areas designated by the CO and approved by COR at meeting. The National Park Service is not responsible for safety of stored materials or tools. The Park will be open to the public during project. For this project, on-site storage is only permitted during installation of cannon carriages.

Preservation of Historic Features: Historic Preservation Treatment Program: Submit a written work plan for each phase of project, including protection of contract crew, visitors and NPS staff (establish work area; restricted access), and surrounding historic materials/structures during operations. Describe in detail materials, methods, and equipment to be used in each phase of work.

Alternative Methods and Materials: If alternative methods and materials to those indicated are proposed for any phase of work, provide a written description including evidence of successful use on other, comparable projects, and program of testing to demonstrate effectiveness for use on this Project.

PUBLIC USE OF SITE

Contractor shall always conduct his operations to ensure the least inconvenience to the visiting public. Fort Matanzas may be open to the public during carriage installation, therefore appropriate safety measures must be taken during hours of operation.

Partial Government Occupancy: The government may access the designated areas retrieve necessary supplies and equipment, for security purposes, and to inspect work, and the government will have access to Fort Matanzas during the period of assembly for visitor operations including NPS staff and public viewing of Fort Matanzas.

WORK SCHEDULE

The contractor shall complete all on-site assembly work within one year of contract award. A schedule will be established during the first meeting.

All work shall be completed, and final deliverables submitted within 365 days after award document is distributed.

On-Site Work Hours: Work shall be generally performed during normal business working hours of 8:00 a.m. to 5:00 p.m., Monday through Friday (adjust days as necessary), except when otherwise indicated. The on-site work area (gun deck) must remain accessible for visitor use.

Evening and weekend hours: No on-site work will occur during evenings and weekends, unless approved by the park representative.

Holidays: No on-site work will occur on Federal Holidays. This site work is for cannon installation work only. Manufacture of carriages must primarily take place off-site.

All transportation to and work at the fort site is subject to park safety regulations and possible closure due to inclement weather. The ferry service and fort are subject to closure when weather conditions or other factors make it unsafe to use or remain at the site. All safety closures apply to the contractor and their employees. The Park shall not be held financially libel for any work delays or stoppages or for any costs incurred by the contractor, because of these safety stoppages.

DELIVERABLES

Documentation of expertise and success in reproducing wooden and metal cannon carriages or similar equivalent.

95% design/ manufacture drawings will be submitted for NPS review and acceptance prior to the commencement of carriage construction.

Description of work plan activities and schedule o f delivery and assembly.

Contractor safety plan/accident prevention plan.

100% design/manufacture/as-built drawings will be submitted at the completion of work. These will include type and treatment of lumber, type and treatment of metal fastenings, paint types (UV, marine grade, rust-resistant-type). Contractor shall submit documentation of material specifications of highest quality and longest lasting materials.

ATTACHEMENT A. LOCATION FOR BASE SUPPLIES (Fort Matanzas)

Figure A.1. Fort Matanzas site plan with location of reproduction artillery display on the gun deck