Follett Sole Source Determination.pdf

Parkrose School DistricL

SOLE SOURCE JUSTIFICATION FORM

This form addresses the writing findings requirement of Parkrose School District contracting rules found in Parkrose

SchoolDistrictBoardPolicvDJC'DJc-AR,DoJModelRule!!@andFederalProcurementGuidelines.

Use this form for purchases or contracts that exceed S10,000 and are available from only one source.

Will Federal Funds be used forthis purchase? [ ves E *o

SU BM ISSION INSTRUCTIONS

To satisfy the written findings requirements for justification of sole source procurements, please follow the instructions listed below:

L. Please fill in all applicable fields.

2. Ensure all appropriate departement signatures are obtained.

3. Submit the completed "Sole Source Justification Submission Form" to Business Services at the

District Office.

Department: IT Prospective Contractor Follette Cost $55,000 over 5 years

OVERVIEW

SOLE SOURCE JUSTIFICATION SUBMISSION FORM

Describe the goods or services to be purchased:

This is a module to track technology assets (computers, projectors, doc cameras, etc) inside of our existing library check out system. lt uses the same the structures and format and equipment as our existing library system.

For the reason{s} below, this purchase cannot reasonably be competitively solicited:

fl ffre efficient use of existing goods or services requires our purchasing compatible goods or services, and there is a single provider for those goods and services. Describe:

Our library system is Follette and this is just adding a module

Iffre goods or services required for the exchange of software or data with other public or private agencies are only available from only one source. Describe:

flrfre goods or services are for a pilot or experimental project. Describe:

!Ottrer findings. Describe other factors that support the conclusion that the goods or services are available from only one source:

What unique featuresfunctionality is required that only this source carr provide?

Primarily, and vitally, this would simply bolt on to a system that we already have and know how to use

What steps were taken to verify that goods or services with similar features and functionality are not available from other sources?

There are not externally available modules to attach to the Follette system

My recommendation for this sole source procurement is based upon an objective review of the goods and services required and is in the best interest of the District.

I certify that I have no conflict of interest in making this recommendation.

ilr?qUlcrcp fua/e Arut..FtQA**

, d=*ee,.=Ftu*/e. a.

a=l&tu.M.-.u,.=7aS O<t' W, d.07 0!:9t9 -OuA'

Date

Signature Signature

L C6 Printed Name of Dept. Contract Manager Printed Name loirector of Business Services & Operations)

4 2-

Date

Public notice required >S10,000 (Parkrose Poli DJC, DJC-AR, 2798.055(4)) at least 7 days before close date

Method of Advertisement:

Date of Advertisement:

BUSINESS SERVICES USE ONLY