FOA-FY19-BOR-DO-19-F002 (Final)_508Compliance.pdf

U.S. Department of the Interior Bureau of Reclamation Native American and International Affairs Office Denver, Colorado

March 2019

Funding Opportunity Announcement No. BOR-DO-19-F002

Native American Affairs: Technical Assistance to Tribes for Fiscal Year 2019

Synopsis i

Mission Statements

The Department of the Interior (DOI) conserves and manages the Nation’s natural resources and cultural heritage for the benefit and enjoyment of the American people, provides scientific and other information about natural resources and natural hazards to address societal challenges and create opportunities for the American people, honors the Nation’s trust responsibilities or special commitments to American Indians, Alaska Natives, and affiliated island communities to help them prosper.

The mission of the Bureau of Reclamation is to manage, develop, and protect water and related resources in an environmentally and economically sound manner in the interest of the American public.

The mission of Reclamation’s Native American Affairs Program is to make the benefits of the Reclamation program available to Indian tribes and to fulfill Reclamation’s Indian Trust responsibilities.

ii

Federal Agency Name: Department of the Interior, Bureau of Reclamation, Native

American and International Affairs Office Funding Opportunity Title: Technical Assistance to Tribes for Fiscal Year (FY) 2019 Announcement Type: Funding Opportunity Announcement (FOA) Funding Opportunity Number: BOR-DO-19-F002 Catalog of Federal Domestic Assistance (CFDA) Number: 15.519

Dates:

(See FOA Sec. D.4)

Application due date:

May 14, 2019, 4:00 p.m. Mountain Daylight Time

Eligible Applicants:

(See FOA Sec. C.1)

A federally recognized Indian tribe or tribal organization in the 17 Western States identified in the Reclamation Act of June 17, 1902.

Recipient Cost Share:

(See FOA Sec. C.2) None required

Federal Funding Amount:

(See FOA Sec. B.1) Up to $200,000 per applicant over two fiscal years

Estimated Number of Agreements to be Awarded:

(See FOA Sec. B.1) 10 iii

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Application Checklist v

Application Checklist The following table contains a summary of the information that you are required to submit with your application.

√ What to submit Required content Form or format When to submit

Mandatory Federal Forms:

Application for Federal Financial Assistance

Budget Information

Assurances Disclosure of Lobbying Activities

See Sec. D.2.2.1 SF-424, SF-424A, SF-424B, SF-424D and SF-LLL forms may be obtained at http://www.grants.gov/web/grants/forms/sf-424-family.html

Title page See Sec. D.2.2.2 *

Table of contents See Sec. D.2.2.3 *

Technical proposal: *

Executive summary See Sec. D.2.2.4 *

Background data See Sec. D.2.2.4 *

Project description See Sec. D.2.2.4 *

Evaluation criteria See Sec. E.1 *

Performance measures

See Sec. D.2.2.4 *

Project Budget: *

Funding plan See Sec. D.2.2.7 *

Budget proposal See Sec. D.2.2.7 Page 10 *

Budget narrative See Sec. D.2.2.7 *

Environmental and cultural resources compliance

See Sec. D.2.2.5 *

Required permits or approvals

See Sec. D.2.2.6 *

Letters of support See Sec. D.2.2. *

Official Resolutions See Sec. D.2.2.8 **

Unique Entity Identifier and System for Award Management

See Sec. D.3 Page 16 ***

* Submit materials with your application.

** Document should be submitted with your application; however, please refer to the applicable section of the FOA for extended submission date.

*** Should be completed by application deadline; however, please refer to the applicable section of the FOA for extended completion date.

http://www.grants.gov/web/grants/forms/sf-424-family.html

Acronyms and Abbreviations vii

Acronyms and Abbreviations

ASAP Automated Standard Application for Payments ARC Application Review Committee BIA Bureau of Indian Affairs CE Categorical Exclusion CEC Categorical Exclusion Checklist CFDA Catalog of Federal Domestic Assistance CFR Code of Federal Regulations CWA Clean Water Act Department U.S. Department of the Interior DUNS Data Universal Number System EA Environmental Assessment EIS Environmental Impact Statement ESA Endangered Species Act FAPIIS Federal Award Performance Integrity Information System FEMA Federal Emergency Management Agency FOA Funding Opportunity Announcement FONSI Finding of No Significant Impact FY fiscal year GO Grants Officer NEPA National Environmental Policy Act NHPA National Historic Preservation Act NOAA National Oceanic and Atmospheric Administration SAM System of Award Management SPOC Single Point of Contact Reclamation Bureau of Reclamation ROD Record of Decision TAP Technical Assistance Program USACE United States Army Corps of Engineers U.S.C. United States Code USFWS U.S. Fish and Wildlife Service USGS U.S. Geological Survey WaterSMART Sustain and Manage America’s Resources for Tomorrow

Contents ix

Contents Page

Section A. Funding Opportunity Description Section B: Award Information Section C. Eligibility Information

C.1. Eligible Applicants C.2. Cost Sharing Requirements C.3. Eligible Projects

Section D. Application and Submission Information D.1. Address to Request Application Package D.2. Content and Form of Application Submission D.3. Unique Entity Identifier and System for Award Management D.4. Submission Date and Time D.5. Intergovernmental Review D.6. Funding Restrictions: Pre-award Costs D.7. Automated Standard Application for Payments Registration

Section E. Application Review Information E.1. Technical Proposal: Evaluation Criteria E.2. Review and Selection Process E.3. Federal Award Performance Integrity Information System E.4. Anticipated Announcement and Federal Award Date

Section F. Federal Award Administration Information F.1. Federal Award Notices F.2. Administrative and National Policy Requirements F.3. Reporting—Requirements and Distribution F.4. Releasing Applications

Section G. Agency Contacts G.1. Reclamation Financial Assistance Contact G.2. Reclamation Program Coordinator Contact

Section H. Other Information H.1. National Environmental Policy Act H.2. National Historic Preservation Act H.3. Endangered Species Act

Section A. Funding Opportunity Description

Section A. Funding Opportunity Description A.1. Program Information The Bureau of Reclamation (Reclamation), through the Native American Affairs Technical Assistance Program (TAP), provides technical assistance to Indian tribes and tribal organizations. The TAP establishes cooperative working relationships, through partnerships with Indian tribes and tribal organizations, to assist tribes as they develop, manage, and protect their water and related resources. Reclamation’s Native American and International Affairs Office, Washington, D.C., plans to make fiscal year (FY) 2019 funds available for the TAP through Reclamation’s five Regional Offices.

For further information on the Technical Assistance Program please visit:

www.usbr.gov/native/programs/techasst_activities_tap.html.

A.2. Objective of this Funding Opportunity Announcement The objective of this Funding Opportunity Announcement (FOA) is to invite federally recognized Indian tribes and tribal organizations to submit proposals for technical assistance or projects and activities that develop, manage, and protect tribal water and related resources.

Through this FOA, Reclamation provides funding for projects that increase water reliability consistent with sections 3 and 4 of the October 19, 2018 Presidential Memorandum on Promoting the Reliable Supply and Delivery of Water in the West.

A.3. Statutory Authority This Program is administered in accordance with the Reclamation Act of 1902, as amended and supplemented. 43 United States Code (USC) 373d authorizes Reclamation to enter into financial assistance agreements with Indian tribes and tribal organizations to increase opportunities to develop, manage, and protect tribal water and related resources.

http://www.usbr.gov/native/programs/techasst_activities_tap.html

Section B: Award Information

Section B: Award Information B.1. Total Project Funding While program direction and leadership for the TAP is provided by the Native American and International Affairs Office, the TAP is implemented through Reclamation’s Regional and Area Offices. Regional and Area Office Native American Affairs Program coordinators work with tribes and tribal organizations to share information about the TAP, answer questions, and assist during the preparation of TAP proposals and implementation of TAP projects. See Section G.2. Agency Contacts for a list of the Regional points of contact.

Budgetary constraints limit the number of projects that may be funded each year. It is anticipated that $1,500,000 will be available in FY 2019.

The total funds made available to each Region may be adjusted at any time during the fiscal year in response to congressional appropriations and the needs identified in each Region.

B.2. Project Funding Limitations Reclamation anticipates that available funding will be divided equitably among the five Regions. All work on a project funded under this FOA must be completed within two years from the date of the award.

The federal funding amount per award will not exceed $200,000.

B.3. Assistance Instrument As appropriate for each tribe and project the award may be made through Financial Assistance agreements as grants or cooperative agreements.

If a cooperative agreement is awarded, the recipient should expect Reclamation to have substantial involvement in the project. Reclamation can perform technical work through Regional and Area Offices, Technical Services Center or water quality labs. For cooperative agreements, substantial involvement by Reclamation may include:

• Collaboration and participation with the recipient in the management of the project and close oversight of the recipient’s activities to ensure that the program objectives are being achieved.

• Oversight may include review, input, and approval at key interim stages of the project.

• Technical assistance and other services provided to the tribe in support of the objectives of the proposal.

Section C: Eligibility Information

Section C. Eligibility Information C.1. Eligible Applicants Applicants eligible to receive an award to fund activities must be:

• A federally recognized Indian tribe or tribal organization, as defined in 25 U.S.C. 5304; and

• Located in the 17 Western States identified in the Reclamation Act of June 17, 1902, as amended and supplemented: Arizona, California, Colorado, Idaho, Kansas, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, and Wyoming.

Those not eligible include, but are not limited to, the following entities:

• Federal governmental entities.

• State governmental entities.

• Local government entities.

• Individuals.

C.2. Cost Sharing Requirements There is no requirement for a non-federal cost share contribution; however, non-Federal cost share is encouraged. Non-federal cost share may be made through cash, costs contributed by the applicant, or third-party in-kind contributions. Third-party in-kind contributions is the value of non-cash contributions of property or services that benefit the federally assisted project and are contributed by non-Federal third parties, without charge.

If the proposal includes non-Federal cost share, the applicant should include a description of the source, nature, amount or estimated value, and the intended use of any contributions to be provided in accordance with the following provisions.

C.2.1. Cost Share Regulations

All cost-share contributions must be part of the total project cost and meet the applicable administrative and cost principles criteria established in 2 Code of Federal Regulations (CFR) Part 200, available at www.ecfr.gov.

C.2.2. Third Party In-Kind Contributions

Third-party in-kind contributions may be in the form of equipment, supplies, and other expendable property, as well as the value of services directly benefiting and specifically identifiable to the proposed project. The cost or value of third-party in-kind contributions that have been or will be relied on to satisfy a cost-sharing or matching requirement for another Federal financial assistance agreement, a Federal procurement contract, or any other award of Federal funds may not be relied on to satisfy the cost-share requirement for an award under this FOA. Applicants should refer to 2 CFR §200.434 Contributions and http://www.ecfr.gov/

Section C. Eligibility Information donations for regulations regarding the valuation of third-party in-kind contributions, available at www.ecfr.gov.

C.3. Eligible Projects C.3.1 Eligible Projects

To be eligible for funding under this FOA, projects must be directly related to the development, management, or protection of tribal water and related resources. For this FOA, the Native American Affairs Program has prioritized projects and activities that increase water reliability and quality; improve drought resiliency; improve water system efficiencies and promote water conservation; and reduce conflict between water users;

however, projects and activities do not need to support one of these priorities to be eligible for funding.

Eligible projects include, but are not limited to:

• Water needs assessments.

• Water management studies.

• Short-term water quality data collection and assessments.

• Short-term water measurement data collection and assessment.

• Training for tribal staff and managers in areas of water resources’ development, management and protection.

• Minor rehabilitation or replacement of existing tribally owned, water-related structures and facilities.

• Minor infrastructure installation projects such as:

o Efficient Landscape Irrigation.

o Drilling domestic and stock wells.

• Minor projects related to riparian and aquatic habitat with the goal to maintain or improve water quantity or water quality:

o Restoring wetlands.

o Controlling erosion.

o Stabilizing streambanks.

o Constructing ponds.

• Developing water basin plans.

C.3.2 Ineligible Projects

Projects that are not eligible for funding under this FOA include, but are not limited to:

• Feasibility studies (as defined under Reclamation law, which require express congressional authorization).

Section C: Eligibility Information

• Projects that lack definable products or deliverables.

• Specific employment positions within an Indian tribe.

• Projects with a duration of more than two years.

• Projects that generate data or analyses that have the potential to compromise any study or activities of a U.S. Department of the Interior (DOI) Indian water rights negotiation or the Department of Justice in its pursuit of related Indian water rights claims.

• Projects related to non-federal or non-tribal dams and associated structures.

• Projects that consist of providing funding for the administration of contracts or agreements under P.L. 93-638 that are unrelated to the Technical Assistance Program.

• Purchase of equipment as the sole purpose of the project.

• Water Purchases including the purchase or leasing of water rights or water shares.

• Projects in direct support of litigation of any kind.

• Projects that will obligate Reclamation to provide, or are not sustainable unless Reclamation does provide, perpetual funding, such as an obligation to provide future funding for operation, maintenance, or replacement.

• Biological activities such as:

o fisheries work (including collection, analysis and evaluation of background data);

o habitat restoration unless directly related to water quality and quantity; and o ecosystem based activities such as biological surveys, air quality monitoring, and watershed management.

C.3.3 Length of Projects

In general, proposed projects should be completed within two years of award.

Section D: Application and Submission Information

Section D. Application and Submission Information

D.1. Address to Request Application Package This document contains all information, forms, and electronic addresses required to obtain the information required for submission of an application.

If you are unable to access this information electronically, you can request paper copies of any of the documents referenced in this FOA by contacting:

By mail: Bureau of Reclamation Financial Assistance Support Section Attn: Matt Reichert P.O. Box 25007, MC 84-27814 Denver, CO 80225

By e-mail: mreichert@usbr.gov

By telephone: 303-445-3865

D.2. Content and Form of Application Submission All applications must conform to the requirements set forth below.

D.2.1. Application Format and Length

The technical proposal and evaluation criteria section of the application shall be limited to a maximum of 25 consecutively numbered pages. If this section of the application exceeds 25 pages, only the first 25 pages will be evaluated. Other required application content will not count towards the page limitation. The font shall be at least 12 points in size and easily readable. Page size shall be 8½ by 11 inches, including charts, maps, and drawings. Margins should be standard 1 inch margins. Oversized pages will not be accepted.

Applications will be prescreened for compliance to the page number limitation.

D.2.2. Application Content

The application must include the following elements to be considered complete:

• Mandatory Federal Forms o SF-424 Application for Federal Assistance o SF-424 Budget Information (A or C Form, as applicable to the project) mailto:mreichert@usbr.gov

Section D. Application and Submission Information o SF-424 Assurances (B or D Form, as applicable to the project) o SF-LLL Disclosure of Lobbying Activities (if applicable)

These forms may be obtained at http://www.grants.gov/web/grants/forms/sf-424-family.html

• Title page

• Table of contents

• Technical proposal and evaluation criteria (limited to 25 pages) o Executive summary o Background data o Technical project description o Evaluation criteria

• Project budget o Funding plan and letters of commitment o Budget proposal o Budget narrative

• Environmental and cultural resources compliance

• Required permits or approvals

• Letters of Project Support

• Official Resolution

It is highly recommended that application packages be structured in the order identified above.

D.2.2.1. Mandatory Federal Forms The application must include the following standard Federal forms:

SF-424 Application for Federal Assistance A fully completed SF-424, Application for Federal Assistance signed by a person legally authorized to commit the applicant to performance of the project must be submitted with the application. Failure to submit a properly signed SF-424 may result in the elimination of the application from further consideration.

SF-424 Budget Information A fully completed SF-424A Budget Information Non-Construction Programs, or an SF-424C Budget Information Construction Programs must be submitted with the application.

SF-424 Assurances

A SF-424B Assurances Non-Construction Programs, or an SF-424D Assurances Construction Programs, signed by a person legally authorized to commit the applicant to performance of the project shall be included. Questions regarding whether to use SF-424B or SF-424D should be referred to the Grants Management Point of Contact under Agency Contacts. Failure to submit a properly signed SF-424B or SF-424D may result in the elimination of the application from further consideration.

SF-LLL Disclosure of Lobbying Activities A fully completed and signed SF-LLL, Disclosure of Lobbying Activities is required if the applicant has made or agreed to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action.

D.2.2.2. Title Page Provide a brief, informative, and descriptive title for the proposed work that indicates the nature of the project. Include the name and address of the applicant, and the name and address, e-mail address, and telephone of the project manager.

D.2.2.3. Table of Contents List all major sections of the proposal in the table of contents.

D.2.2.4. Technical Proposal and Evaluation Criteria The technical proposal and evaluation criteria (25 pages maximum) includes:

(1) Executive summary

(2) Background data

(3) Technical project description

(4) Evaluation criteria

Executive Summary

The executive summary should include:

• The date, applicant name, city, county, and state

• A one paragraph project summary that specifies the work proposed, including how funds will be used to accomplish specific project activities and briefly identifies how the proposed project contributes to accomplishing the goals of this FOA.

• State the length of time and estimated completion date for the proposed project

• Whether or not the proposed project is located on a Federal facility

Background Data

Provide appropriate background information about the general project area.

Provide a map, if appropriate, showing the geographic location of the project

(include pertinent information such as reservation boundaries, state, county, and direction from nearest town).

Identify any immediate needs or potential issues with respect to the health and safety of tribal members that the project is intended to address.

If applicable, describe the sources of water supply, water rights involved, water system, and current water uses (i.e., agricultural, municipal, domestic, or industrial). Identify any potential health and safety issues or shortfalls in water supply.

Identify any past working relationships with Reclamation. This should include the date(s), name of the Reclamation office(s), and a description of the projects(s).

Technical Project Description

The technical project description should describe the work in detail, including specific activities that will be accomplished. This description shall have sufficient detail to permit a comprehensive evaluation of the proposal.

Evaluation Criteria

(See Section E.1. Technical Proposal: Evaluation Criteria for additional details, including a detailed description of each criterion and subcriterion and points associated with each.)

The evaluation criteria portion of your application should thoroughly address each criterion and subcriterion in the order presented to assist in the complete and accurate evaluation of your proposal.

It is suggested that applicants copy and paste the evaluation criteria and subcriteria in Section E.1. Technical Proposal: Evaluation Criteria into their applications to ensure that all necessary information is adequately addressed

D.2.2.5. Project Budget The project budget includes:

(1) Budget proposal

(2) Budget narrative

Funding Plan and Letters of Commitment Describe how the non-Federal share of project costs will be obtained.

Reclamation will use this information in making a determination of financial capability.

Project funding or services provided by a source other than the applicant shall be supported with letters of commitment from these additional sources. Letters of commitment shall identify the following elements:

• The amount of funding commitment or value of services

• The date the funds will be available to the applicant

• Any time constraints on the availability of funds or services

• Any other contingencies associated with the funding or services commitment

Commitment letters from third-party funding sources should be submitted with your application. If commitment letters are not available at the time of the application submission, please provide a timeline for submission of all commitment letters. Cost-share funding from sources outside the applicant’s organization (e.g., loans or State grants), should be secured and available to the applicant prior to award.

Reclamation will not make funds available for an award under this FOA until the recipient has secured non-Federal cost-share. Reclamation will execute a financial assistance agreement once non-Federal funding has been secured or Reclamation determines that there is sufficient evidence and likelihood that non-Federal funds will be available to the applicant subsequent to executing the agreement.

Please describe the sources of the cost share contribution for the project, including:

• Any monetary contributions by the applicant to the cost-share requirement and source of funds (e.g., reserve account, tax revenue, and/or assessments).

• Any third-pary in-kind costs or donations

• Any funding requested or received from non-Federal entities

• Any pending funding requests that have not yet been approved and explain how the project will be affected if such funding is denied.

• Any funding requested or received from other Federal partners Note: other sources of Federal funding may not be counted towards the required cost share unless otherwise allowed by statute. If it is determined that the Federal funding cannot be counted towards the non-Federal cost share, the work associated with the funding must be removed from the proposed project.

In addition, please identify any project costs that have been or may be incurred prior to award that you would like to be considered for approval as a pre-award project cost. For each cost, describe:

o The project expenditure and amount o The date of cost incurrence o How the expenditure benefits the Project

Note: Approval of pre-award costs is at the discretion of the awarding Grants Officer. The Grants Officer must determine that the proposed pre-award costs meet the applicable administrative and cost principles criteria established in 2 Code of Federal Regulations (CFR) Part 200, available at www.ecfr.gov., including, but not limited to, the procurement standards (2 CFR §§200.317 through 200.326) and contract cost and price (2 CFR §200.323).

Please include the following chart (Table 1) to summarize all funding sources.

Denote in-kind contributions with an asterisk (*).

Table 1.—Summary of Non-Federal and Federal Funding Sources

FUNDING SOURCES AMOUNT

Non Federal Entities

1.

2.

3.

Non-Federal Subtotal

Other Federal Entities

1.

2.

3.

Other Federal Subtotal

REQESTED RECLAMATION FUNDING

Budget Proposal

The total project cost (Total Project Cost), is the sum of all allowable items of costs, including all required cost sharing and voluntary committed cost sharing, including third-party contributions, that are necessary to complete the project.The budget proposal should include detailed information on the categories listed below and must clearly identify all Project costs, including those that will be contributed as non-Federal cost share by the applicant (required and voluntary), third-party in-kind contributions, and those that will be covered using the funding requested from Reclamation, and any requested pre-award costs. Unit costs must be provided for all budget items including the cost of services or other work to be provided by consultants and contractors. Applicants are strongly encouraged to review the procurement standards for Federal awards found at 2 CFR §200.317 through §200.326 before developing their budget proposal.

It is also strongly advised that applicants use the budget proposal format shown below in Table 2 or a similar format that provides this information. If selected for award, successful applicants must submit detailed supporting documentation for all budgeted costs.

Table 2.—Sample Budget Proposal Format

BUDGET ITEM DESCRIPTION COMPUTATION Quantity Type

TOTAL

COST $/Unit Quantity

Salaries and Wages Employee 1 $ Employee 2 $ Employee 3 $ Fringe Benefits Full-Time Employees $ Part-Time Employees $ Travel Trip 1 $ Trip 2 $ Trip 3 $ Equipment Item A $ Item B $ Item C $ Supplies and Materials Item A $ Item B $ Third-party In-kind Contributions Contributor A $ Contributor B $

Contractual/Construction Contractor A $ Contractor B $ Other Other $

TOTAL DIRECT COSTS $

Indirect Costs Type of rate percentage $base $

BUDGET ITEM DESCRIPTION COMPUTATION Quantity Type

TOTAL

COST $/Unit Quantity

TOTAL ESTIMATED PROJECT COSTS $

Budget Narrative

Submission of a budget narrative is mandatory. An award will not be made to any applicant who fails to fully disclose this information. The budget narrative provides a discussion of, or explanation for, items included in the budget proposal. Include the value of third-party donations or in-kind contributions of goods and services. The types of information to describe in the narrative include, but are not limited to, those listed in the following subsections. Costs, including the valuation of in-kind contributions and donations, must comply with the applicable cost principles contained in 2 CFR Part §200, available at the Electronic Code of Federal Regulations (www.ecfr.gov).

Salaries and Wages

Indicate the program manager and other key personnel by name and title. Other personnel should be indicated by title alone. For all positions, indicate salaries and wages, estimated hours or percent of time, and rate of compensation. The labor rates must identify the direct labor rate separate from the fringe rate or fringe cost for each category. All labor estimates must be allocated to specific tasks as outlined in the applicant’s technical project description. Labor rates and proposed hours shall be displayed for each task.

The budget proposal and narrative should include estimated hours for compliance with reporting requirements, including final project and evaluation. Please see Section F.3.2. Program Performance Reports for information on types and frequency of reports required.

Generally, salaries of administrative and/or clerical personnel will be included as a portion of the stated indirect costs. If these salaries can be adequately documented as direct costs, they should be included in this section; however, a justification should be included in the budget narrative.

Fringe Benefits

Identify the rates/amounts, what costs are included in this category, and the basis of the rate computations. Federally approved rate agreements are acceptable for compliance with this item.

Travel

Identify the purpose of each anticipated trip, destination, number of persons traveling, length of stay, and all travel costs including airfare (basis for rate used), per diem, lodging, and miscellaneous travel expenses. For local travel, include mileage and rate of compensation. Note: Travel costs incurred by contractors should not be included in this section, but these costs can be included in the contract cost estimate.

Equipment

If equipment will be purchased, itemize all equipment valued at or greater than $5,000. For each item, identify why it is needed for the completion of the Project and how the equipment was priced. Note: if the value is less than $5,000, the item should be included under materials and supplies.

If equipment is being rented, specify the number of hours and the hourly rate.

Local rental rates are only accepted for equipment actually being rented or leased.

If the applicant intends to use their own equipment for the purposes of the project, the proposed usage rates should fall within the equipment usage rates outlined by the United States Army Corps of Engineers (USACE) within their Construction Equipment Ownership and Operating Expense Schedule (EP 1110-1-8) at http://www.publications.usace.army.mil/USACE-Publications/Engineer- Pamphlets/u43545q/313131302D312D38.

Note: If the equipment will be furnished and installed under a construction contract, the equipment should be included in the construction contract cost estimate.

Materials and Supplies

Itemize supplies by major category, unit price, quantity, and purpose, such as whether the items are needed for office use, research, or construction. Identify how these costs were estimated (i.e., quotes, invoices from a previous similar project, engineering estimates, or other methodology). Note: If the items will be furnished and installed under a construction contract, the materials/supplies should be included in the construction contract cost estimate.

Contractual

Identify all work that will be accomplished by subrecipients, consultants, or contractors, including a breakdown of all tasks to be completed, and a detailed budget estimate of time, rates, supplies, and materials that will be required for each task. For each proposed contract, identify the procurement method that will be used to select the consultant or contractor and the basis for selection. Please note that all contracts with an anticipated value of $10,000 or more must use a competitive procurement method. Only contracts for architectural/engineering services can be awarded using a qualifications-based procurement method. If a qualifcations-based procurement method is used, profit must be negotiated as a http://www.publications.usace.army.mil/USACE-Publications/Engineer-Pamphlets/u43545q/313131302D312D38 http://www.publications.usace.army.mil/USACE-Publications/Engineer-Pamphlets/u43545q/313131302D312D38 separate element of the contract price. See 2 CFR §200.317 through §200.326 for additional information regarding procurements, including required contract content.

Third-Party In-Kind Contributions

Identify all work that will be accomplished by third-party contributors, including a breakdown of all tasks to be completed, and a detailed budget estimate of time, rates, supplies, and materials that will be required for each task. Third-party in-kind contributions, including contracts, must comply with all applicable administrative and cost principles criteria, established in 2 Code of Federal Regulations (CFR) Part 200, available at www.ecfr.gov, and all other requirements of this FOA.

Environmental and Regulatory Compliance Costs

Prior to awarding financial assistance, Reclamation must first ensure compliance with Federal environmental and cultural resources laws and other regulations (“environmental compliance”). Every project funded under this program will have environmental compliance costs associated with activities undertaken by Reclamation and the recipient.

To estimate environmental compliance costs, please contact compliance staff at your local Reclamation Office for additional details regarding the type and costs of compliance that may be required for your project. Note, support for your compliance costs estimate will be considered during review of your application.

See Section G. Agency Contacts of this FOA for a list of Reclamation staff by region to contact regarding compliance costs and requirements.

Environmental compliance costs are considered project costs and must be included as a line item in the project budget and will be cost shared accordingly.

The amount of the line item should be based on the actual expected environmental compliance costs for the project, including Reclamation’s cost to review environmental compliance documentation. Environmental compliance costs will vary based on project type, location, and potential impacts to the environment and cultural resources.

Environmental compliance costs include costs associated with any required documentation of environmental compliance, analyses, permits, or approvals.

Applicable Federal environmental laws could include NEPA, ESA, NHPA, CWA, and other regulations depending on the project. Such costs may include, but are not limited to:

• The cost incurred by Reclamation to determine the level of environmental compliance required for the project

• The cost incurred by Reclamation, the recipient, or a consultant to prepare any necessary environmental compliance documents or reports

• The cost incurred by Reclamation to review any environmental compliance documents prepared by a consultant

• The cost incurred by the recipient in acquiring any required approvals or permits, or in implementing any required mitigation measures

How environmental compliance activities will be performed (e.g., by Reclamation, the applicant, or a consultant) and how the environmental compliance funds will be spent, will be determined pursuant to subsequent agreement between Reclamation and the applicant. The amount of funding required for Reclamation to conduct any environmental compliance activities, including Reclamation’s cost to review environmental compliance documentation, will be withheld from the Federal award amount and placed in an environmental compliance account to cover such costs. If any portion of the funds budgeted for environmental compliance is not required for compliance activities, such funds may be reallocated to the project, if appropriate.

Other Expenses

Any other expenses not included in the above categories shall be listed in this category, along with a description of the item and why it is necessary. Profit and fees are not allowable.

Indirect Costs

Indirect costs that will be incurred during the development or construction of a project, which will not otherwise be recovered, may be included as part of the applicant’s project budget. Show the proposed rate, cost base, and proposed amount for allowable indirect costs based on the applicable cost principles for the recipient’s organization. It is not acceptable to simply incorporate indirect rates within other direct cost line items.

If the applicant has never received a Federal negotiated indirect cost rate, the budget may include a de minimis rate of up to 10 percent of modified total direct costs. For further information on modified total direct costs, refer to 2 CFR §200.68 available at www.ecfr.gov.

If the applicant does not have a federally approved indirect cost rate agreement and is proposing a rate greater than the de minimis 10 percent rate, include the computational basis for the indirect exense pool and corresponding allocation base for each rate. Information on “Preparing and Submitting Indirect Cost Proposals” is available from Interior, the National Business Center, and Indirect Cost Services, at www.doi.gov/ibc/services/finance/indirect-cost- services. If selected for award, the applicant will be required to coordinate review and approval of the indirect cost rate with their cognizant agency within 9 months of award.

http://www.ecfr.gov/ http://www.doi.gov/ibc/services/finance/indirect-cost-services http://www.doi.gov/ibc/services/finance/indirect-cost-services

Total Costs

Indicate total amount of project costs, including the Federal and non-Federal cost share amounts.

D.2.2.5. Environmental and Cultural Resources Compliance To allow Reclamation to assess the probable environmental and cultural resources impacts and costs associated with each application, all applicants must respond to the following list of questions focusing on the NEPA, ESA, and NHPA requirements. Please answer the following questions to the best of your knowledge. If any question is not applicable to the project, please explain why.

The application should include the answers to:

• Will the proposed project impact the surrounding environment (e.g., soil [dust], air, water [quality and quantity], animal habitat)? Please briefly describe all earth-disturbing work and any work that will affect the air, water, or animal habitat in the project area. Please also explain the impacts of such work on the surrounding environment and any steps that could be taken to minimize the impacts.

• Are you aware of any species listed or proposed to be listed as a Federal threatened or endangered species, or designated critical habitat in the project area? If so, would they be affected by any activities associated with the proposed project?

• Are there wetlands or other surface waters inside the project boundaries that potentially fall under CWA jurisdiction as “Waters of the United States?” If so, please describe and estimate any impacts the proposed project may have.

• When was the water delivery system constructed?

• Will the proposed project result in any modification of or effects to, individual features of an irrigation system (e.g., headgates, canals, or flumes)? If so, state when those features were constructed and describe the nature and timing of any extensive alterations or modifications to those features completed previously.

• Are any buildings, structures, or features in the irrigation district listed or eligible for listing on the National Register of Historic Places? A cultural resources specialist at your local Reclamation office or the State Historic Preservation Office can assist in answering this question.

• Are there any known archeological sites in the proposed project area?

• Will the proposed project have a disproportionately high and adverse effect on low income or minority populations?

• Will the proposed project limit access to and ceremonial use of Indian sacred sites or result in other impacts on tribal lands?

• Will the proposed project contribute to the introduction, continued existence, or spread of noxious weeds or non-native invasive species known to occur in the area?

Note, if mitigation is required to lessen environmental impacts, the applicant may, at Reclamation’s discretion, be required to report on progress and completion of these commitments. Reclamation will coordinate with the applicant to establish reporting requirements and intervals accordingly.

Under no circumstances may an applicant begin any ground-disturbing activities (including grading, clearing, and other preliminary activities) on a project before environmental compliance is complete and the awarding Reclamation Grants Officer provides written notice that explicitly authorizes work to proceed. This pertains to all components of the proposed project, including those that are part of the applicant’s non-Federal cost-share. Costs of ground disturbing activities that are incurred prior to the completion of environmental compliance are not eligible for reimbursement or application as non-Federal cost share. Further, an applicant that proceeds before environmental compliance is complete may risk forfeiting Reclamation funding under this FOA.

D.2.2.6. Required Permits or Approvals Applicants must state in the application whether any permits or approvals are required and explain the plan for obtaining such permits or approvals.

Note that improvements to Federal facilities that are implemented through any project awarded funding through this FOA must comply with additional requirements. The Federal government will continue to hold title to the Federal facility and any improvement that is integral to the existing operations of that facility. Please see P.L. 111-11, Section 9504(a)(3)(B). Reclamation may also require additional reviews and approvals prior to award to ensure that any necessary easements, land use authorizations, or special permits can be approved consistent with the requirements of 43 CFR Section 429, and that the development will not impact or impair project operations or efficiency.

D.2.2.7. Letters of Support Please include letters from interested stakeholders supporting the proposed project. To ensure your proposal is accurately reviewed, please attach all letters of support/ partnership letters as an appendix. (Note: this will not count against the application page limit.) Letters of support received after the application deadline for this FOA will not be included with your application.

D.2.2.8 Official Resolution Include an official resolution adopted by the applicant’s board of directors or governing body, or, for State government entities, an official authorized to commit the applicant to the financial and legal obligations associated with receipt of a financial assistance award under this FOA, verifying:

• The identity of the official with legal authority to enter into an agreement

• The board of directors, governing body, or appropriate official who has reviewed and supports the application submitted

• The capability of the applicant to provide the amount of funding and/or in-kind contributions specified in the funding plan

• That the applicant will work with Reclamation to meet established deadlines for entering into a grant or cooperative agreement

An official resolution meeting the requirements set forth above is mandatory.

If the applicant is unable to submit the official resolution by the application deadline because of the timing of board meetings or other justifiable reasons, the official resolution may be submitted up to 30 days after the application deadline.

D.3. Unique Entity Identifier and System for Award Management

All applicants (unless the applicant has an exception approved by Reclamation under 2 CFR §25.110[d]) are required to:

(i) Be registered in the System for Award Management (SAM) before submitting its application;

(ii) Provide a valid unique entity identifier in its application; and

(iii) Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by a Federal awarding agency.

Meeting the requirements set forth above is mandatory. If the applicant is unable to obtain a unique entity identifier or complete registration by the application deadline, the unique entity identifier must be obtained and SAM registration must be initiated within 30 days after the application deadline in order to be considered for selection and award.

Reclamation will not make a Federal award to an applicant until the applicant has complied with all applicable unique entity identifier and SAM requirements and, if an applicant has not fully complied with the requirements by the time the Reclamation is ready to make an award, Reclamation may determine that the applicant is not qualified to receive a Federal award and use that determination as a basis for making a Federal award to another applicant.

D.4. Submission Date and Time Application submission date deadline:

Tuesday May 14, 2019, 4:00 p.m. Mountain Daylight Time

Proposals received after the application deadline will not be considered unless it can be determined that the delay was caused by Federal Government mishandling.

Please note that any application submitted for funding under this FOA may be subjected to a Freedom of Information Act request (5 USC Section 552, as amended by P.L. No. 110-175), and as a result, may be made publicly available.

Following awards of funding, Reclamation will post all successful applications on the Reclamation website, after conducting any redactions determined necessary by Reclamation, in consultation with the recipient.

D.4.1. Application Delivery Instructions

The application may be submitted electronically through Grants.gov (www.grants.gov) or a hard copy may be submitted to either one of the following addresses. Under no circumstances will applications received through any other method (such as email or fax) be considered eligible for award.

By mail or USPS overnight services:

Bureau of Reclamation Financial Assistance Support Section Attn: Matthew Reichert P.O. Box 25007, MS 84-27814 Denver, CO 80225

All other express delivery:

Bureau of Reclamation mail services Attn: Matthew Reichert Denver Federal Center Bldg. 67, Rm. 152 http://www.grants.gov/

6th Avenue and Kipling Street Denver, CO 80225

By courier services:

Bureau of Reclamation Attn: Matthew Reichert Denver Federal Center Bldg. 67, Rm. 581 6th Avenue and Kipling Street Denver, CO 80225

D.4.2. Instructions for Submission of Project Application

Each applicant should submit an application in accordance with the instructions contained in this section.

D.4.2.1. Applications Submitted by Mail, Express Delivery or Courier Services Please follow these instructions to submit your application by mail, express delivery, or courier services.

• Applicants should submit one copy of all application documents for hardcopy submissions. Only use a binder clip for documents submitted.

Do not staple or otherwise bind application documents.

• Hard copy applications may be submitted by mail, express delivery, or courier services to the addresses identified in this FOA.

• Materials arriving separately will not be included in the application package and may result in the application being rejected or not funded.

This does not apply to letters of support, funding commitment letters, or official resolutions.

• Faxed and emailed copies of application documents will not be accepted.

• Do not include a cover letter or company literature/brochure with the application. All pertinent information must be included in the application package.

D.4.2.2. Applications Submitted Electronically

If the applicant chooses to submit an electronic application, it must be submitted through Grants.gov (www.grants.gov). Reclamation encourages applicants to submit their applications for funding electronically through the URL:

http://www.grants.gov/applicants/apply-for-grants.html. Applicant resource documents and a full set of instructions for registering with Grants.gov (www.grants.gov). and completing and submitting applications online are available at: http://www.grants.gov/applicants/apply-for-grants.html.

• Please note that submission of an application electronically requires prior registration through Grants.gov, which may take 7 to 21 days. Please see registration instructions at http://www.grants.gov/applicants/apply-for-grants.html. In addition, please note that the Grants.gov system only accepts applications submitted by individuals that are registered and active in SAM as both a user and an Authorized Organizational Representative.

• Applicants have experienced significant delays when attempting to submit applications through Grants.gov. If you plan to submit your application through Grants.gov you are encouraged to submit your application several days prior to the application deadline. If you are a properly registered Grants.gov applicant and encounter problems with the Grants.gov application submission process, you must contact the Grants.gov Help Desk to obtain a case number. This case number will provide evidence of your attempt to submit an application prior to the submission deadline.

Regardless of the delivery method used, you must ensure that your proposal arrives by the date and time deadline stated in this FOA. Applications received after this date and time due to weather or express delivery/courier performance will not be considered for award.