FMDC21-0023_Jun_9_25_solicitation_doc.pdf
PDF 22 KB Posted
- Attached to
- Food Services - Missouri State Capitol Building
- Solicitation number
- FMDC21-0023
- Issued by
- Clark County, Jefferson City, Missouri
About this file
The document is an Invitation for Bid (IFB) FMDC21-0023 issued by the Missouri Office of Administration - Facilities Management, Design & Construction (OA-FMDC) for food services at the Missouri State Capitol Building. The solicitation seeks a vendor to provide restaurant and catering services for the cafe located in the building's basement, with an initial contract term from January 2021 through December 2021 and options for two additional one-year renewal periods in 2022 and 2023. Key procurement dates include a pre-proposal conference on October 14, 2020, a mandatory site tour on October 28, 2020, and a bid submission deadline of October 31, 2020 at 3:00 PM CDT. The bid is open to all vendors, who are required to submit monthly rental amounts for each month of the contract period.
The solicitation requires vendors to complete and submit all required exhibits, particularly Exhibit A, through the MissouriBUYS eProcurement system, with both electronic and hard copy submissions mandated. Delivery terms are specified as Free On Board Destination, with payment terms to be determined by the vendor. The contract appears to be a revenue-generating agreement where the selected vendor will pay monthly rent to operate the cafe, with the award going to the most responsive and responsible bidder offering the highest monthly rent. No specific estimated total contract value is provided, and there are no mentioned set-aside requirements or preferences for disadvantaged or small businesses. The contract will be funded through the State of Missouri's operating budget, though specific budget allocations are not detailed in the solicitation documents.
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Text version
Solicitation Number: FMDC21-0023
Food Services - Missouri State Capitol Building
Invitation for Bid (IFB)
OA - Facilities Mgmt Design & Const
September 28, 2020 - October 31, 2020
Page:2
General Header Information
FMDC21-0023
No. FMDC21-0023 Title: Food Services - Missouri State Capitol Building Start Date: September 28, 2020 at 3:00:00 PM CDT End Date: October 31, 2020 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Food Services at the cafe located in the basement of the Missouri State
Capitol Building at 201 West Capitol Ave., Jefferson City, Missouri.
Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: OA - Facilities Mgmt Design & Const
Rebecca Brinkley 301 West High Street, Room 730 Jefferson City MO, 65101 United States Tel: 573-526-4135 Fax:
becky.brinkley@oa.mo.gov
Contact Details: If you have any questions, please contact:
Rebecca Brinkley 301 West High Street, Room 730 Jefferson City MO, 65101 United States Tel: 573-526-4135 Fax:
becky.brinkley@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
FMDC21-0023
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
PRE-PROPOSAL CONFERENCE
Pre-Proposal Conference A pre-proposal conference regarding this Invitation for Bid will be held on October 14, 2020, at
9:00am at the capitol cafeteria.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors must attach the exhibits to their bid.
TOURS
Tours A tour will be held on October 28, 2020 at 9:00am in order to allow potential bidders an opportunity to inspect the cafe prior to submitting a bid. See official bid document for details.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This quote has no questions defined.
FMDC21-0023
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must print the solicitation document to submit a hard copy and review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor must attach and upload signed and completedIFB exhibits including Pricing Pages.
Page:5
Documents:
IFB FMDC21-0023.pdf
IFB FMDC21-0023-01.pdf
IFB FMDC21-0023-02.pdf
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):January 2022 Rent
2. Second Renewal Period(required):January 2023 Rent
Item Specification for Restaurant and Catering Services
Description: January 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):February 2022 Rent
2. Second Renewal Period(required):February 2023 Rent
Item Specification for Restaurant and Catering Services
Description: February 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):March 2022 Rent
2. Second Renewal Period(required):March 2023 Rent
Item Specification for Restaurant and Catering Services
Description: March 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
4 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):April 2022 Rent
2. Second Renewal Period(required):April 2023 Rent
Item Specification for Restaurant and Catering Services
Description: April 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
5 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):May 2022 Rent
2. Second Renewal Period(required):May 2023 Rent
Item Specification for Restaurant and Catering Services
Description: May 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
6 Restaurant and Catering
Services each 1.00
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Period(required):June 2022 Rent
2. Second Renewal Period(required):June 2023 Rent
Item Specification for Restaurant and Catering Services
Description: June 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
7 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):July 2022 Rent
2. Second Renewal Period(required):July 2023 Rent
Item Specification for Restaurant and Catering Services
Description: July 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
8 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):August 2022 Rent
2. Second Renewal Period(required):August 2023 Rent
Item Specification for Restaurant and Catering Services
Description: August 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
9 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):September 2022 Rent
2. Second Renewal Period(required):September 2023 Rent
Item Specification for Restaurant and Catering Services
Description: September 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
10 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):October 2022 Rent
2. Second Renewal Period(required):October 2023 Rent
Item Specification for Restaurant and Catering Services
Description: October 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
11 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):November 2022 Rent
2. Second Renewal Period(required):November 2023 Rent
Item Specification for Restaurant and Catering Services
Description: November 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:8
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
12 Restaurant and Catering
Services each 1.00
Additional Item Fields
1. First Renewal Period(required):December 2022 Rent
2. Second Renewal Period(required):December 2023 Rent
Item Specification for Restaurant and Catering Services
Description: December 2021 Rent
Specification Number: 901000001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:9
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