Fm24 CDBG-NR Admin RFP detailed.docx
DOCX document 26 KB Posted
- Attached to
- Fairmont RFP Grant Administration
- Solicitation number
- 366-366-250221
- Issued by
- Robeson County, Fairview Town, North Carolina
About this file
This is a Request for Proposals (RFP) issued by the Town of Fairmont, North Carolina, seeking grant administration services for their Community Development Block Grant-Neighborhood Revitalization (CDBG-NR) project. The project involves the demolition and reconstruction of 4 housing units throughout the town, with services to be performed over 36 months. The scope includes comprehensive grant administration services such as environmental review compliance, citizen participation compliance, fair housing compliance, labor standards compliance, and various housing-related services including home inspections, preparation of construction documents, and coordination of asbestos and lead paint inspections. Proposals must be submitted by March 13, 2025, at 2:00 p.m. to Jerome Chestnut at the Town of Fairmont.
The project is funded through a $950,000 CDBG-NR award from the North Carolina Department of Commerce, with grant administration fees to be paid using CDBG-NR funds. Proposals will be evaluated on a 100-point scale considering factors such as qualifications (20 points), prior CDBG housing grant experience (20 points), staff qualifications (25 points), ability to address local needs (15 points), availability (15 points), and cost of services (10 points). The town specifically encourages submissions from minority and women-owned firms, historically underutilized businesses, and certified Section 3 business concerns.
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Text version
TOWN OF FAIRMONT
REQUEST FOR PROPOSALS FOR
GRANT ADMINISTRATION SERVICES
The Town of Fairmont has received a Community Development Block Grant-Neighborhood Revitalization (CDBG-NR) award in the amount of $950,000 by the North Carolina Department of Commerce (NCDOC) for the 2024 CDBG-NR Project which includes 4 housing units to be demolished and reconstructed. These houses are scattered throughout Town. The project will take place over the next 36 months.
The Town Board of Commissioners are soliciting proposals for grant administration services to assist the Town in the administration and management of this project in compliance with all applicable requirements under the North Carolina CDBG-NR Program. The fee for grant administration services will be paid with CDBG-NR funds.
Scope of Services:
Grant administration services shall include, but are not limited to, standard tasks necessary for the implementation of the project in conformance with the following CDBG compliance areas:
| 1. | Environment Review Compliance and Release of Funds and other Funding Conditions; | |
| 2. | Citizen Participation Compliance; | |
| 3. | Fair Housing Compliance; | |
| 4. | Equal Employment and Procurement Compliance; | |
| 5. | Section 3 Compliance; | |
| 6. | Section 504 Compliance; | |
| 7. | Completion of Language Access Plan; | |
| 8. | Completion of Anti-Displacement and Relocation Assistance Plan; | |
| 9. | Complaints and Grievance Procedures for Compliance Plans; | |
| 10. | Labor Standards Compliance; | |
| 11. | Completion of all required reports and documentation; | |
| 12. | Assistance with Financial Reimbursements Forms; | |
| 13. | Setting up and managing official records; and | |
| 14. | Housing related services to include; | |
| a. | Home inspections to determine needs | |
| b. | Establishing qualifications of homeowners | |
| c. | Preparation of construction documents | |
| d. | Preparation of acquisition documents | |
| e. | Preparation of clearance contracts | |
| f. | Coordination of necessary asbestos and lead paint inspections | |
| g. | Preparation of relocation eligibility amounts and coordination with owners |
The services will not include the disbursement or account of funds distributed by the Town’s financial officer, legal advice, fiscal audits, or assistance with activities not related to the CDBG-NR project.
Proposal Submission:
Submissions provided to the Town shall include at a minimum:
1. Individual or Firm Information: the consultant or firm’s legal name, address, email, and telephone number, the principal(s) of the firm and their experience and qualifications;
2. CDBG Grant Administration Experience: description of specialized experience and technical competence of the staff to be assigned to the project with respect to CDBG grant administration, description of firm’s prior experience, including any similar projects (in particular those funded by CDBG), size of community, location, total construction cost, and name of local official knowledgeable regarding the firm’s performance. Include at least three references;
3. Consultant / Firm Capability: description of firm’s current work activities, capability of carrying out all aspects of CDBG related activities, and firm’s anticipated availability during the term of the project;
4. Cost of Services: Indicate a fee for service and explanation of the basis for the fee;
5. Documentation of compliance with state and federal debarment/eligibility requirements.
Proposal Evaluation Criteria:
Proposals for grant administrative services will be evaluated by a Selection Committee. Proposals will be considered on an equal competitive basis. The following criteria will be used in the evaluation process:
1. General Qualifications, Competence and Reputation of Firm or Individual Consultant 20 points
2. Prior CDBG Housing Grant Experience of Firm or Individual Consultant 20 points
3. Qualifications of Actively Involved Staff
| (assigned staff members of Firm or Consultant) | 25 points | ||
| 4. Ability to Address Local Needs | 15 points | ||
| 5. Availability | 15 points | ||
| 6. Cost of Services | 10 points |
Upon completion of the review, the Committee will make its recommendation to the Town Commissioners for approval.
Respondents may review the CDBG-NR application which includes a description of the proposed project including activities, budget, schedule, and other pertinent information by visiting Town Hall during regular office hours.
The above information should be submitted no later than March 13, 2025, 2:00 p.m. to Jerome Chestnut, Town of Fairmont, PO Box 248, Fairmont, NC 28340 or delivered to 421 S Main St, Fairmont, NC. For more information, contact Jerome Chestnut, Town Manager, at 910-628-9766.
The Town of Fairmont is an Equal Opportunity Employer and invites the submission of proposals from minority and women-owned firms, historically underutilized businesses, and certified/registered Section 3 business concerns.
This information is available in Spanish or any other language upon request. Please contact Jerome Chestnut at 910-628-9766 or at 421 S Main St, Fairmont, NC for accommodations for this request.
Esta información está disponible en español o en cualquier otro idioma bajo petición. Por favor, póngase en contacto con Jerome Chestnut al 910-628-9766 o en 421 S Main St, Fairmont, NC de alojamiento para esta solicitud.
Date: February 21, 2025 Charles Kemp, Mayor image1.png
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