Fluorescents,_HID,_Ionization_Smoke_Detector_Pickup_&_Disposal..pdf

RFQ

25-26 FLUORESCENTS

FLUORESCENTS, HID, IONIZATION SMOKE DETECTOR PICKUP &

DISPOSAL.

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: August 13, 2025

DEADLINE FOR QUESTIONS: August 20, 2025

RESPONSE DEADLINE: August 27, 2025, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Fluorescents, HID, Ionization Smoke Detector Pickup & Disposal.

1. Introduction

2. Project Details

3. Vendor Submissions

4. Pricing Table

RFQ #25-26 FLUORESCENTS

Title: Fluorescents, HID, Ionization Smoke Detector Pickup & Disposal.

1. Introduction

1.1. Summary

The Escambia County Department of Waste Services located at 13009 Beulah Road, Cantonment, FL

32533 is looking for a qualified vendor to pickup and dispose of crushed fluorescent bulbs, whole HID lamps, and ionization smoke detectors on an as needed basis. Pricing valid (signed bid form) from

October 1st 2025, expires on 30 September 2026.

1.2. Background

Materials are generated from public household drop off, onsite facilities, and collaborated neighborhood collection events. Bulbs are crushed and stored in 55-gallon steel drums and ionization smoke detectors in boxes. Pickups will be requested as needed based on product accumulation.

1.3. Timeline

Release Project Date August 13, 2025

Question Submission Deadline August 20, 2025, 3:00pm

Submission Deadline August 27, 2025, 3:00pm

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work / Project Details

*INCLUDE ANY TRASPORTATION / FREIGHT & ENVIRONMENTAL FEES WITHIN YOUR BID PRICE FOR

THE BOTTOM-LINE COST OF THE LISTED ITEMS*

Scope of services include the pickup and disposal of crushed fluorescent bulbs, whole HID lamps, and ionization smoke detectors.

Remember to include transportation / freight & any applicable environmental fees within the price of each line item.

• Crushed fluorescent bulbs

• HID lamps https://procurement.opengov.com/governments/3340/signup

• Smoke detectors

2.3. Insurance Requirements **PLEASE REVIEW INSURANCE, ESCAMBIA

COUNTY HAS UPDATED THESE REQUIREMENTS**

Workers Compensation Coverage

The Offeror shall purchase and maintain worker’s compensation insurance for all worker’s compensation obligations with Statutory Limits for Part A and with Employer's Liability (Part B) limits of at least $1,000,000.00 each accident/ $1,000,000.00 each employee/ $1,000,000.00 policy limit for disease, or a valid certificate of exemption issued by the state of Florida, or an affidavit in accordance with the provisions of Florida Workers Compensation law.

Offeror shall also purchase any other coverages required by law for the benefit of employees.

General Liability Coverage

Minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate for all liability must be provided with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employer’s liability required in the worker's compensation coverage section) and the total amount of coverage required.

Coverage A shall include Bodily Injury and Property Damage liability for premises, operations, products and completed operations, independent contractors, contractual liability covering this agreement, contract or lease, broad form property damage coverages, and property damage resulting from explosion, collapse or underground (XCU) exposures cannot be excluded (IF THE WORK INVOLVES

DEMOLITION/DESTRUCTION OF STRUCTURES, TRENCH WORK OR ANY WORK UNDERGROUND OR

BELOW THE SURFACE OF THE GROUND.) Coverage B shall include Personal Injury. Coverage C, Medical

Payments, is required.

Even If the work covered by this submission is covered by both Bid and Performance bonds, the Offeror is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract, or lease, for a minimum of three years beyond the County's acceptance of renovation or construction projects.

Business Auto Liability Coverage

Minimum limit of $1,000,000 per accident or occurrence. Automobile liability coverage is to include

Bodily Injury and Property Damage arising out of ownership, maintenance, or use of any auto, including owned, non-owned and hired automobiles and for any employee or subcontractor’s non-ownership use of an auto.

The General Liability and Business Auto Liability policies shall be endorsed to include Escambia County, Florida as an additional insured and provide for 30-day notification of cancellation to the County.

Umbrella Liability Coverage

Umbrella liability insurance is preferred, but an Excess Liability equivalent may be allowed as an alternative solely at the discretion of the County. Whichever type of coverage is provided, it shall not be more restrictive than the underlying insurance policy coverages. Umbrella coverage shall drop down to provide coverage where the underlying limits are exhausted.

Pollution Liability Insurance

Minimum limits of $5,000,000.00 per occurrence/aggregate. Coverage protects against gradual or sudden or accidental exposures and incidents including discharge of pollutants brought to the site, or pre-existing pollutants on site. This includes bodily injury, property damage, cleanup, and any related costs.

2.4. Sunbiz Registration

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award

3. Vendor Submissions

3.1. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request**

☐ Please confirm

*Response required

3.2. Insurance Documents

Please upload insurance documents here

3.3. W-9

Please Provide a copy of your W-9

3.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award

*Response required

4. Pricing Table

*IMPORTANT*

*INCLUDE ANY TRASPORTATION / FREIGHT & ENVIRONMENTAL FEES WITHIN YOUR BID PRICE FOR THE

BOTTOM-LINE COST OF THE LISTED ITEMS*

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Crushed Fluorescents 1 55 Gal Drum

2 Whole HID Lamps 1 Each

3 Ionization Smoke Detectors 1 1 pound

TOTAL