SO1_-_Juror_Parking_Solicitation_FLSDCLERK19-0018.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

1. REQUEST NO.

FLSDCLERK19-0018

2. DATE ISSUED

10/15/2019

3. REQUISITION/PURCHASE REQUEST NO.

FLSDCLERK19-1187

NOT USED

Luis Perez-Nelson U.S. District Court Miami Wilkie D. Ferguson, Jr. U.S. Courthouse 400 N. Miami Ave Mail Room - Clerk Miami, FL 33128

5a. ISSUED BY 6. DELIVER BY (date) See Line Items

7. DELIVERY

OTHER

(See Schedule)FOB DESTINATION X

9. DESTINATION

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

U.S. District Court Miami Wilkie D. Ferguson, Jr. U.S. Courthouse 400 N. Miami Ave Mail Room - Clerk Miami, FL 33128

NAME

Luis Perez-Nelson

TELEPHONE NUMBER

AREA CODE NUMBER

Ext.:

8. TO:

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

10/29/2019 17:00:00

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

CLIN NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

0001 Juror Parking contract award FY 2020 w/ option to extend up to 4 years.

1 Lot

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations [ ] are [ X ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

FLSDCLERK19-0018 - Page 1 of 8

C-1 Request for Quotation

REQUEST FOR QUOTATION – RFQ # PR2019-Jury Parking Miami This is a Request for Quote (RFQ) based on OPEN MARKET PRICING to provide 100 to 150 parking spaces on demand any day of the week without a commitment for a daily minimum for Petit and Grand Jurors for the United States District Courthouse in Miami, Florida. An award will be made on the basis of price per vehicle lowest priced technically acceptable bid. The total award for this RFQ will not exceed $75,000.00 for a period of one year from the date of the award, with the option of extending the contract for an additional four years.

Request Date: October 15, 2019 Question Closing Date: October 22, 2019 by 10A.M. EST Request Closing Date: October 29, 2019 by 10A.M. EST RFQ Number: PR2019-Jury Parking Miami

Special Notes and Instructions

1. This is a request by the United States Clerk’s Office Southern District of Florida, Miami (the “Court”) for

Open Market Pricing.

2. Source selection will be made on a ‘lowest price / technically acceptable’ per vehicle cost.

3. All questions or clarifications must be submitted by 10 A.M. (EST) on October 22, 2019 to the court rep-resentative listed in item 4.

4. Quotes must be emailed to the below listed court representative at the listed address no later than 10:00 a.m. (EST) on the Requested Closing Date of October 29, 2019:

Luis Perez-Nelson U.S. District Court, Southern District of Florida 301 North Miami Avenue, Rm 396 Miami, FL 33128 Email Address: luis_perez-nelson@flsd.uscourts.gov

1. For this procurement, the Court request the following factors be submitted in the final proposal:

1. Loss of validation ticket fee (if applicable)

2. Security measures provided at the facility

3. Proximity to the courthouse (within 1-2 blocks or a 0.2 mile perimeter)

4. Acceptance of cash payment

5. At least 100-150 parking spaces

6. No daily minimum quota

7. Availability any day and time of the week

8. Grand total is not needed for this bid; evaluation will be made on price per vehicle.

9. If the proposing company fails to provide the required information or if the information cannot be veri-fied to the satisfaction of the Court, then the proposing company’s proposal may be rejected without further consideration.

10.Quotes for RFQ # PR2019-Jury Parking Miami must include the following:

Short Description List of Tasks/Items Unit Price Extended Price

1. 1. Price per vehicle cost-Average number of individuals can range 100-150 jurors.

Parking must be available any day needed during reg-ular garage or open lot hours. Time will vary from 1 to 9 hours.

Total Cost: Price per vehicle:

FLSDCLERK19-0018 - Page 2 of 8

Vendor’s Name:

Vendor’s Address:

Vendor’s City, State, and Zip Code

Vendor’s Street Address (if different from above)

Tax Identification Number:

Discount Terms or Net 30:

Performance Start Date:

Signature of Person Authorized to Sign Quote (Title and Date) (Electronic signature acceptable)

Supplies or Services and Prices/Costs

CLIN NO. Supplies or Ser-vices

Quantity Unit of Issue Unit Price Extended Amount

0001 Grand Jury park-ing validations for

XXXX-XXXX

1 Service

CLIN NO. Supplies or Ser-vices

Quantity Unit of Issue Unit Price Extended Amount

0002 Petit parking val-idations for

XXXX-XXXX

1 Service

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0001 Juror Parking contract award FY 2020 w/ option to extend up to 4 years.

1 Lot

Descriptions/Specifications/Statement of Work

C-3 SOW

STATEMENT OF WORK

1. 1. INTRODUCTION

Jury parking validation services are provided for potential and sitting jurors of the District Court for the South-ern District of Florida – Miami Courthouse.

1. 2. SCOPE

FLSDCLERK19-0018 - Page 3 of 8

Parking facilities or lot must be available any day needed.

A 1-2 block radius (or 0.2-mile perimeter) which is within easy walking distance to the Wilkie D. Ferguson, Jr.

U.S. Courthouse in Miami. This is to ensure juror safety during trials and unusual hours in a high crime area.

A substantial parking facility or lot which will accommodate a fluctuation of sitting and potential jurors any day of the week. Federal Holidays and or weekends should not be taken into consideration in final bid price.

• Fluctuation of potential and sitting jurors depend on trials on a day to day basis.

• The Court will not provide advanced notice of any potential or sitting juror headcount changes to the vendor verbally or in writing.

• A juror or potential juror will be at the court a minimum of one hour and up to nine hours, though there is a potential to exceed.

• Invoicing must be broken down by date of service.

1. 3. PERIOD OF PERFORMANCE AND PRICE ADJUSTMENTS

The period of performance will be from date of award and will last initially for a 12-month period with the right to exercise an option to extend the contract one additional year thereafter for a total contract period not to ex-ceed five (5) years. Any extension will be under the condition that performance of the terms of the contract meet the needs as specified herein. To account for changes in the rate of inflation, for the years 2020 and bey-ond, the pricing for the next twelve month period shall be adjusted by the “Unadjusted percent change” for “Parking and other fees” in the Consumer Price Index (“CPI”) calculated for the immediate twelve month peri-od as published by the United States Department of Labor, Bureau of Labor Statistics. Any resulting adjust-ment in price shall not exceed 3% for any twelve-month period. If such Index referred to above shall be discon-tinued, then any successor Consumer Price Index of the United States Bureau of Labor Statistics, or successor agency thereto, shall be used, and if there is no successor Consumer Price Index, the parties shall agree to desig-nate a substitute Index or formula.

1. 4. SPECIAL REQUIREMENTS

Invoices will be submitted on a monthly basis to the jury department of the local district court office.

Original invoices and all supporting documentation shall be submitted electronically, within 30 days of contract performance, to the following email: liz_chapas@flsd.uscourts.gov

Note- The government cannot pay for goods or services in advance of receipt; therefore, all payments will be made in arrears. The government’s payment terms are Net 30.

Arrangements will be made between the successful vendor and the court regarding validation of juror parking.

1. 5. REVIEW AND ACCEPTANCE OF DELIVERABLES

The vendor must provide an appropriate number of safe and secure parking spaces at their parking facility or parking lot which shall remain free of any hazards.

1. 6. LOCATIONS OF PERFORMANCE

Juror parking lot must be within a 1-2 block radius (or 0.2 mile perimeter) from the Wilkie D. Ferguson, Jr. U.S.

FLSDCLERK19-0018 - Page 4 of 8

Courthouse (see scope):

Wilkie D. Ferguson, Jr. U.S. Courthouse 400 North Miami Avenue, Room 8N09 Miami, FL 33128

1. 7. SOURCES OF INFORMATION AND DATA

The court contracting officer is:

Luis Perez-Nelson U.S. District Court, Southern District of Florida 301 North Miami Avenue, Rm 396 Miami, FL 33128 Email Address: luis_perez-nelson@flsd.uscourts.gov

8.0 TYPE OF CONTRACT

Lowest price / technically acceptable per vehicle cost.

9.0 SUBMISSION OF PROPOSAL

All final proposals shall be received no later than 10.00 a.m. EST, Tuesday , October 29, 2019. Submit your proposal to the contracting officer listed in No. 7 above.

Quotes MUST be submitted electronically via e-mail.

10.0 EVALUATION APPROACH

Each proposal submitted in response to this solicitation shall be evaluated for technical acceptability and price reasonableness.

10.1 Technical Acceptability Evaluation: To be considered technically acceptable, the proposal shall be eval-uated to ensure that the offeror submits a proposal with adequate resources identified (spaces, security, proxim-ity of courthouse etc.) which will provide all services required in this Statement of Work.

12.2 Price Evaluation: The offeror's price will be evaluated to determine price reasonableness. Offers that are unrealistically high or low in price for any or all contract line items will be considered indicative of a lack of understanding of the complexity and risk associated with the Government's requirements. Unrealistic offers will not be considered for award. For purposes of determining total evaluated price, the total of all contract line items will be evaluated.

11.0 Basis for Award:

11.1 The Government intends to make a single award from this solicitation. Award of this RFQ will be made to the bidder whose responsive, responsible, technically acceptable proposal offers the lowest price to the Court.

Applicable Clauses

CT-4 Judiciary Open Market Clauses (Services) NOV 2014

This award incorporates the following Judiciary clauses:

1. Clause B-5, Clauses Incorporated by Reference (SEP 2010) (DEVIATION)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were giv-en in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx. The follow-ing clauses apply as indicated:

FLSDCLERK19-0018 - Page 5 of 8

No. Title Date

[ X ] Clause 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases JUN 2014 [ ] Clause 3-175 Fair Labor Standards Act and Service Contract Act – Price Adjustment JUN 2012

Multiple Year and Option Contracts [ X ] Clause 3-300 Registration in the System for Award Management (SAM) APR 2013 [ X ] Clause 3-305 Payment by Electronic Funds Transfer – System for Award Management APR 2013

(SAM) Registration [ X ] Clause 3-310 Payment by Electronic Funds Transfer – Other Than System for Award APR 2013

Management (SAM) Registration (applies only if Clauses 3-300 and 3-305 do not apply)

[ ] Clause 6-20 Insurance – Work on or Within a Judiciary Facility APR 2011 [ ] Clause 7-55 Contractor Use of Judiciary Networks JUN 2014 [ ] Clause 7-65 Protection of Judiciary Buildings, Equipment and Vegetation APR 2013 [ ] Clause 7-115 Availability of Funds JAN 2003

2. The following full text clauses apply if indicated:

____Clause 2-90C, Option to Extend Services (APR 2013)

The judiciary may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of perform-ance hereunder shall not exceed 6 months. The contracting officer may exercise the option by written notice to the contractor no later than _____ calendar days prior to the contract’s current expiration date [insert the period of time within which the contracting officer may exercise the option].

(END)

____ Clause 2-90D Option to Extend the Term of the Contract (APR 2013)

(a) The judiciary may extend the term of this contract by written notice to the contractor no later than ______ calendar days prior to the contract’s current expiration date [insert the period of time within which the contract-ing officer may exercise the option]; provided that the judiciary gives the contractor a preliminary written notice of its intent to extend at least ______ calendar days [60 days unless a different number of days is inserted] be-fore the contract expires. The preliminary notice does not commit the judiciary to an extension.

(b) If the judiciary exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed ___________ (months) (years).

(END)

Representations, Certifications and Other Statements of Offerors or Respondents

3-5 Taxpayer Identification and Other Offeror Information APR 2011

(a) Definitions "Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue

FLSDCLERK19-0018 - Page 6 of 8

Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a so-cial security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A and implementing regulations issued by the IRS. If the resulting contract is subject to the payment re-porting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN):

[__] TIN has been applied for.

[__] TIN is not required, because:____________________________________________________________ [__] Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effect-ively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[__] Offeror is an agency or instrumentality of a foreign government;

[__] Offeror is an agency or instrumentality of the federal government.

(e) Type of organization:

[__] sole proprietorship;

[__] partnership;

[__] corporate entity (not tax-exempt);

[__] corporate entity (tax-exempt);

[__] government entity (federal, sate or local);

[__] foreign government;

[__] international organization per-26 CFR 1.6049-4;

[__] other ___________________________________________________________________________.

(f) Contractor Representations The offeror represents as part of its offer that it is [__], is not [__] , 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[__] Women Owned Business [__] Minority Owned Business (if selected, then one sub-type is required)

[__] Black American Owned [__] Hispanic American Owned [__] Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians) [__] Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indone-sia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Terrritory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru)

[__] Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Napal)

[__] Individual/concern, other than one of the preceding.

(END)

Instructions to Offerors or Respondents

B-1 Solicitation Provisions Incorporated by Reference OCT 2010

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as

FLSDCLERK19-0018 - Page 7 of 8 if they were given in full text. Upon request, the contracting officer will make their full text available. The of-feror is cautioned that the listed provisions may include blocks that must be completed by the offeror and sub-mitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

(END)

3-315 Submission of Electronic Funds Transfer Information with Offer APR 2013

The offeror shall provide, with its offer, the following information that is required to make payment by electron-ic funds transfer (EFT) under any contract that results from this solicitation. This submission satisfies the re-quirement to provide EFT information under paragraphs (b)(1) and (i) of Clause 3-310, Payment by Electronic Funds Transfer-Other Than System for Award Management (SAM) Registration.

(1) The solicitation number (or other procurement identification number).

(2) The offeror's name and remittance address, as stated in the offer.

(3) The signature (manual or electronic, as appropriate), title, and telephone number of the offeror's official au-thorized to provide this information.

(4) The name, address, and 9-digit Routing Transit Number of the offeror's financial agent.

(5) The offeror's account number and the type of account (checking, savings, or lockbox).

(END)

P-1 Submission and Evaluation of Quotes

This is a request for Open Market Pricing.

Quotes may be faxed, e-mailed, or handcarried to the Issue Office identified in Block 5A of the SF-18 by the date and time indicated in Block 10, and should be directed to the attention of Luis Perez-Nelson .

Submit a technical proposal describing your approach and project management in accordance with the statement of work.

A firm fixed price award will be made on the basis of lowest priced, technically acceptable offer.

Quotes as well as any questions concerning this RFQ should be addressed to Luis Perez-Nelson at Lu-is_Perez-Nelson @flsd.uscourts.gov

The place of performance for services will be: Miami

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