Flooring Sources Sought 24jul25.pdf

Flooring IDIQ - USAFA

This announcement serves as a sources sought synopsis issued for the purpose of market research in accordance with Federal Acquisition Regulation (FAR) Part 10 for an upcoming construction acquisition at the United States Air Force Academy, CO. This sources sought is issued solely for information and planning purposes and does NOT constitute a solicitation. For the purpose of this acquisition, the anticipated North American Industry Classification System Code (NAICS) is 238330 – Flooring Contractors, with a size standard of $19 million.

The purpose of this notice is to identify companies capable and qualified to provide a complete finished functional project to include all labor, materials, transportation, equipment and supervision meeting U.S. Air Force Academy (USAFA) specifications for the following construction project:

Flooring IDIQ - USAFA: The purpose of this project is to have a contractor that can provide floor replacement, floor resurfacing, floor sanding and repainting, stripped and refinished floors, painting of court striping, logos, and lettering for several floors at various intervals (e.g.

basketball courts, racquetball courts, volleyball courts, pickleball courts, theater floors, fencing gym, gymnastics gym, and aerobic/dance fitness). These are located on the United States Air Force Academy, Colorado Springs, CO. Some of the floors need to meet NCAA requirements.

The floors requirements are listed below, and the contractor is required to meet the following minimum salient characteristics listed:

A. Building 2169 Clune Arena Basketball Court - Sand/Refinish tongue and groove (T&G) Wood Floors then apply one coat sealer and two coats oil-modified polyurethane. Remove and replace cracked and/or split wood flooring material, up to 5 strips total, approximately (2 inch wide by 4 feet long sections). Wood must be similar in color and type to the existing floor. Remove and replace striping according to NCAA standards for Men’s and Women’s Basketball and Volleyball.

Striping must match existing colors. Remove and replace Floor Logo, color and design must match existing logo. Approximately 10,841 SF total.

a. Resurface required annually (July). Last resurfaced Jun 2024.

b. Sand and repaint as needed for NCAA guidelines, every 3-4 years (July). New court installed in Sep 2022

c. Repaint marketing logo(s) as needed and resurface (July)

B. Building 2170 Cadet Center Gym – Screen T&G Wood Floors then apply one coat oil-modified polyurethane finish. Approximately 67,325 SF total.

a) 9 Racquetball Courts – Sand, Repaint, Resurface 3 annually (December) The nine courts were all refinished and painted in Aug 2020

b) East Volleyball Gym (total of 3 side volleyball/basketball courts) – Resurface every 3 years; sand, repaint, resurface every 6 years (May). They were stripped, repainted and refinished in May 2024.

c) Center West Gym (full basketball court, full handball court, 2 side court basketball, 2 side court volleyball and 3 side court pickleball) – Resurface every 2 years; sand, repaint, resurface every 6 years (July). They were stripped, repainted and refinished in July 2024.

d) Center East Gym (full basketball court painted like Clune Arena with 2 side basketball) – Resurface every 2 years; sand resurface every 6 years (July). They were stripped, repainted and refinished in July 2024.

e) West Gymnastics Gym – Sand, resurface every 6 years (May) This was refinished in 2015.

f) Fencing Gym – Sand, resurface every 6 years (May, July) This was refinished in

g) Aerobic/Dance Group Fitness room (yoga studio) Room A135 – Strip, sand, resurface every 6 years (June) Last Refinished in 2015.

C. Building 2302 Arnold Hall HAPS – Sand and finish T&G Wood Floors every 6 years, apply one coat sealer and one coat oil-modified polyurethane to the dance floor. Approximately 1,156 SF total. It has not been refinished in over 13 years and needs to be refinished at least once.

D. Building 2302 Arnold Hall Theater – Sand and finish T&G Wood floors every 6 years, apply ebony stain and ultra matte finish. Approximately 4,275 SF total. Refinished in Nov 2022.

E. Building 2302 Arnold Hall Ballroom – Sand and finish Parkay floors every 6 years, apply one coat sealer and one coat oil-modified polyurethane to ballroom floor. Approximately 15,000 SF total. Ballroom was finished about 6 years ago and needs to be completed at least once.

F. Building 5234 West Gym (upper) - Sand/Refinish T&G Wood Floors then apply one coat sealer and two coats oil modified polyurethane finish. Remove and replace striping according to NCAA standards for Men’s and Women’s Basketball and Volleyball. Striping must match existing colors. Replace pickle ball court lines and remove and replace Floor Logo, color and design must match existing logo. Approximately 8,925 SF total. Re-Sand every 3 years or as needed by request of the Prep School Basketball Coach or USAFA Fitness and Sports Center Director Approximately 8,925 SF. NCAA Basketball rules regarding 3-point lines or lane lines change every few years.

We would like to put in place that a contractor can re-do lines due to NCAA changes in a timely manner. Last time the court was resurfaced was Dec 2022.

a. Building 5234, Racquetball courts – Screen T&G Wood Floors on two courts, re-paint lines then apply one coat oil modified polyurethane to both courts. Approximately 1,600 SF total. Last time the racquetball courts were resurfaced and painted was in Nov 2022.

b. Building 5234 East Gym (lower) - Sand/Refinish T&G Wood Floors then apply one coat sealer and two coats oil modified polyurethane. Remove and replace cracked and/or split wood flooring material, up to 20 strips total, approximately (2 inches wide by 4 feet long sections). Wood must be similar in color and type to the existing floor. Remove and replace striping according to NCAA standards for Men’s and Women’s Basketball and Volleyball.

Striping must match existing colors. Install pickle ball lines and remove and replace Floor Logo, color and design must match new prep school logo. Re-Sand every 3 years or as needed by request of the Prep School Basketball Coach or USAFA Fitness and Sports Center Director Approximately 8,925 SF. NCAA Basketball rules regarding 3-point lines or lane lines change every few years. We would like to put in place that a contractor can re-do lines due to NCAA changes in a timely manner. Last time the court was resurfaced was Dec 2022.

c. Building 5234 Functional Fitness Room- Repair sub-flooring and concrete underneath rubber flooring every 4 years or as needed. Functional Fitness room is a converted racquetball court, and the sub-flooring receives a significant amount of wear and tear due to weights being dropped. No painting or polyurethane coating required just repair sub-floorboards and repair concrete as needed.

G. Building 5136 Husky Theater - Sand and finish T&G Wood floors every 6 years, apply ebony stain and ultra matte finish. Approximately 663 SF total.

The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements. The Contractor

All work shall be accomplished in accordance with requirements contained in the Drawings and Specifications to be issued in a possible future solicitation. All businesses capable of performing this project are invited to respond. Interested small business concerns must reference their 8(a), HUB Zone, Women-owned, or Service-Disabled Veteran owned status, if applicable. A firm fixed price construction contract is anticipated to be awarded to one contractor.

All potential offerors are reminded, in accordance with FAR 52.204-7, System for Award Management (SAM), lack of registration in SAM will make an offeror ineligible for contract award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.sam.gov/portal. Any information provided by industry to the Government as a result of this sources sought synopsis is voluntary. The Government will not pay for any information submitted in response to this sources sought synopsis. Proprietary information should be marked “PROPRIETARY INFORMATION.” Responses should be limited to ten (10) pages.

Interested businesses shall provide the following information:

1. Company name, mailing address, point of contact, telephone number, email address, company cage code and SAM UEI (Unique Entity ID) number.

2. Business size status, e.g., 8(a), HUB Zone, Woman Owned or Service-Disabled Veteran-

Owned, small business, large business, etc.

3. Statement of capability to be bonded (both performance and payment bonds). The statement should indicate your company’s single and aggregate bonding capability.

4. Contractor’s capability to perform a contract of this magnitude and complexity. Provide a list of no more than 5 projects of a similar size and scope of the proposed project, either Government or commercial, performed within the last three years with a brief description of the project (contract number, project title, dollar amount, period of performance, customer satisfaction.) Include your customer’s name, address, telephone number, email address and points of contact with their phone numbers. Indicate if you were the prime or subcontractor.

If you were a subcontractor, provide the name and point of contact for the prime contractor.

Include percentage of self-performed work, how the work was accomplished, and the performance rating for the work.

5. Any other appropriate written information and/or data supporting your capability to complete a project of this type.

6. Feedback on the following questions:

a. Are there specific accreditations, licensures, permits, or state requirements for

BUSINESSES performing this type of work?

b. Are there specific accreditations, licensures, permits, or state requirements for

INDIVIDUALS performing this type of work?

c. Are manufacturer or installer certifications typical for this type of work?

d. What other industry standards exist for this type of work?

e. What is the typical labor mix for this type of work?

f. Does your firm typically provide bid guarantees with the submission of proposal?

g. Is providing a bid guarantee a hindrance for submission of proposal or otherwise an unreasonable requirement? If yes, please explain.

If your firm is capable and qualified, send the required response in writing to the primary point of contact (POC) indicated within this announcement. Responses are due no later than 2 November 2023, 12:00 p.m. Mountain Standard Time by e-mail. Questions and responses should be addressed to the primary contact, Rich Kouba, Contract Specialist, 719-333-8049 or rory.kouba.2@us.af.mil, or the alternate point of contact, Steven Brinker, Contracting Officer, 719-338-0639 or steven.brinker.1@us.af.mil.

mailto:rory.kouba.2@us.af.mil mailto:steven.brinker.1@us.af.mil