Flooring-LSJ-1_Corrected_signed.pdf

General Services Administration (GSA) Federal Acquisition Service (FAS)

Southwest Supply & Acquisition Center (SSAC) 47QSWB-18-A-0902 (Modular Flooring)

Limited Source Justification

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

The contracting activity is the General Services Administration, Global Supply, Southwest Supply & Acquisition Center, 819 Taylor St., Fort Worth, TX 76102.

DESCRIPTION OF THE ACTION BEING APPROVED

This action is for a limited source, government wide, Blanket Purchase Agreement (BPA) for three National Stock Numbers (NSN’s) of FLOORING, SHEET, MODULAR, that GSA manages via direct delivery through the Special Order Program (SOP). GSA continues to have recurring and repetitive need to supply these items, which are Bike Track, Inc. integrated flooring system products. Only one source is capable of providing the supplies or services as described in FAR 8.405-6(a)(1)(i)(B). This item is also peculiar to one manufacturer as described in FAR 8.405-6(b). Items to be covered by the BPA are available on Multiple Award Schedule (MAS) 78 under Special Item Number (SIN) 192 33A. All delivery orders issued under the Blanket Purchase Agreement will be Firm Fixed Price.

DESCRIPTION OF SUPPLIES REQUIRED

GSA Southwest Supply Operations Center has recurring requirements for three National Stock Numbers (NSN) for FLOORING, SHEET, MODULAR.

5680-01-543-5495 Bike Track P/N BTS-ONE-S 5680-01-553-8740 Bike Track P/N BTS-NICMS 5680-01-553-8745 Bike Track P/N BTS-ICMS

NSN: 5680-01-543-5495

Dated: 7/17/2018

FLOORING SHEET, MODULAR: Shall be Bike Track P/N BTS One-S. The flooring sheet shall be plastic modular hard flooring with perforated traction surface, anti-static treated, with locking steel pin connectors. Flooring system installation shall require no electricity, tools, fasteners, or specialized training. Flooring shall conform to the following salient characteristics:

LENGTH: 48 inches

WIDTH: 42 inches

THICKNESS: 1 inch

COLOR: Sand

MATERIAL: High density polyethylene

UNIT OF ISSUE: EA (Each).

Limited Source Justification – FLOORING, SHEET, MODULAR

NSN: 5680-01-553-8740

Dated: 7/17/2018

FLOORING SHEET, MODULAR: Shall be Bike Track P/N BTS-NICMS. The flooring sheet shall be plastic modular hard flooring with perforated traction surface and anti-static treated. Flooring system installation shall require no electricity, tools, fasteners, or specialized training. Flooring sheet shall conform to the following salient characteristics:

LENGTH: 48.0 inches

WIDTH: 42.0 inches

THICKNESS: 2.0 inches

COLOR: Sand

NSN: 5680-01-553-8745

Dated: 7/17/2018

FLOORING SHEET, MODULAR: Shall be Bike Track P/N BTS-ICMS. The flooring sheet shall be plastic modular hard flooring with perforated traction surface, anti-static treated, 11-foot 6-inch twin channel, top access cable management per sheet. There shall be 12 cable access points per sheet. Flooring system installation shall require no electricity, tools, fasteners, or specialized training. Flooring sheet shall conform to the following salient characteristics:

LENGTH: 48.0 inches

WIDTH: 42.0 inches

THICKNESS: 2.0 inches

COLOR: Sand

The Southwest Supply & Acquisition Center used actual past procurement history, plus an estimated 25% yearly sales increase, to establish the estimated quantities for the NSNs. See chart below.

NSN 1 Year Quantity Estimate 5 Year Quantity Estimate $ Value/total – 5 Year

5680-01-543-5495 1,565 7,825 $954.650.00

5680-01-553-8740 3,819 19,094 $2,780,813.75

5680-01-553-8745 7,506 37,531 $6,041,405.31

Total 5 Year $ Value $9,776,869.06

All three NSNs will be solicited under Blanket Purchase Agreement. The estimated value for the five year Blanket Purchase Agreement effort is $9,776,869.06. Although the total 5-year estimate has been calculated at $9,776,869.06 demand can fluctuate significantly up or down due to market conditions.

Therefore, the agreement will be awarded as not to exceed $13.5 million over the period of performance mentioned above.

IDENTIFICATION OF STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Multiple Award Schedule (MAS) program. The primary statutory authorities for MAS are Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251), and Title 40 U.S.C. 501, Services for Executive Agencies. The circumstances and rationale for limiting consideration to one schedule contractor for award follows: Only one source is capable of providing the supplies or services as described in FAR 8.405-6(a)(1)(i)(B). This item is also peculiar to one manufacturer as described in FAR 8.405-6(b).

IDENTIFICATION OF JUSTIFICATION RATIONALE

Bike Track, Inc. is the only source available that supplies products that can meet the specifications set forth in the Item Purchase Description (IPD’s) for NSN’s 5680-01-5543-5495, 5680-01-553-8740, and 5680-01-553-8745. Bike Track products are part of a larger integrated flooring system and not interchangeable with other flooring products. The items are patented and proprietary.

If other products were accepted, it would require the replacement of entire flooring systems, rather than individual pieces as required for maintenance of existing flooring. Furthermore, to replace entire flooring systems would cost more to the Government in terms of, man-hours in maintenance training, interconnectivity of their current parts, and equipment.

The main factors that justify the restriction to this single vendor are as follows:

These flooring sheets must meet specific size requirements to be compatible with existing flooring currently in use.

Bike Track, Inc. is the only company on GSA Advantage that manufactures and distributes flooring, sheet, modular that meets the requirements of the IPDs for the NSNs listed.

Replacement parts are interchangeable between like components, thus streamlining operations for maintenance and repair.

Based on market research and historical data, Bike Track, Inc. is currently the only known source for this requirement.

DETERMINATION THAT THE ANTICIPATED AWARD WILL BE THE BEST VALUE

In accordance with FAR 8.404(d), GSA has already determined the prices of supplies under Schedule contracts to be fair and reasonable. Therefore, ordering activities are not required to make a separate determination of fair and reasonable pricing. A best value determination will be documented. Prior to placing the order the Contracting Officer will seek price reductions from the proposed awardee, Bike Track, Inc., listed under Schedule 78, Special Item Number (SIN) 192 33A. Market research has shown the items listed in this procurement are available using a Multiple Award Schedule Contract awarded under the aforementioned Schedule and SIN. The Request for Quotation (RFQ) will be posted on GSA’s e-Buy program along with this Limited Source Justification (LSJ). Award will be made in the aggregate for all items.

DESCRIPTION OF THE MARKET RESEARCH CONDUCTED

Market research was conducted among schedule holders via eBuy to determine if there were other available sources. A review of schedule contract vendors listed under Schedule 78, SIN 192 33A, yielded only one specific source of supply (Bike Track, Inc., MAS Contract No: 47QSMA18D08PE) for this brand name and part number.

OTHER FACTS SUPPORTING THE USE OF THE OTHER THAN FULL AND OPEN COMPETITION

All factors are described under IDENTIFICATION OF JUSTIFICATION RATIONALE above.

STATEMENTS OF ACTION TO OVERCOME BARRIERS TO COMPETITION

This is a limited source procurement. A market research has determined that the items are only available through one source, Bike Track, Inc.; therefore, the Request for Quote (RFQ) will be sent only to Bike Track, Inc. Due to the patents currently in place, there is no way to overcome barriers for competition at this time.

The RFQ will be sent via eBuy to Bike Track only. All other vendors listed under SIN 192 33A will be able to see and respond to the Sole Source procurement, if they take exception to the limited source.

TECHNICAL/REQUIREMENTS CERTIFICATION

After market research, the contract specialist concluded that it was in the best interest of the Government to conduct this procurement as a Limited Source Acquisition to Bike Track, Inc., MAS Contract No:

47QSMA18D08PE.

CONTRACTING OFFICER CERTIFICATION

The contracting officer has determined that the actions taken under this acquisition meet the conditions described in FAR 8.405-6. The information contained in this justification is accurate and complete to the best of the Contracting Officer’s knowledge and belief.

Contracting Activity:

Prepared By:

James Dear Date Contracting Specialist (7QSBPB-E6)

Reviewed By:

Billy Wineinger Date Contracting Officer (7QSBLA)

Approved By:

Lindsay Wong Date Branch Chief (7QSBL)

Jill Laduca Date Director, Southwest Supply Operations Center (7QSB)

Amy Cook Date Assistant Regional Counsel (7L)

I, the approving official, determine that the circumstance identified in the paragraphs above is accurate; therefore, restricting sources under FAR 8.405-6(b)(1) is justified.

Shaloy Castle-Higgins Date Competition Advocate Federal Acquisition Service (7QSL)