Flight Service and Parade Caps SOURCES SOUGHT_Services Capabilities Package.pdf

SOURCES SOUGHT: THIS IS NOT A NOTICE OF REQUEST FOR QUOTATION

BUT INFORMATION AND PLANNING PURPOSES ONLY!

This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

The Request for Quotation (RFQ) number is _________ and shall be used to reference any written responses to this source sought.

_________Air Force Academy anticipates a requirement that is being considered under a small business set-aside program. The North American Industry Classification Systems (NAICS) Code proposed ______ . The size standard for NAICS is ____________

The requirement is to provide:

Salient Characteristics:

Include in your capabilities package your DUNS, Cage Code, System for Award Management expiration date, and any related specifications/drawings.

What is the purpose of the item(s):

We are interested in any size business that is capable of meeting this requirement.

Market research is being conducted to determine interest, capability, and socio-economic category of potential sources for the requirement. The government requests interested parties submit a brief description of their company's business size (i.e. annual revenues and employee size), business status (i.e., 8(a), Historically Underutilized Business Zone, service-disabled veteran-owned small business, HUBZone small business, woman-owned small business, veteran-owned small business, or small business) anticipated teaming arrangements, and a description of similar services offered to the Government and to commercial customers.

NOTE: RESPONSES TO THIS SOURCES SOUGHT SHALL STATE IF THEY ARE A

SUPPLIER OR MANUFACTURER!

All interested firms should submit a capabilities package that outlines the firm’s capabilities in providing the required services. Contractor is required to provide all management and labor required for the operation and management of the required services. Include three past references with current contact information and contract number. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. The response must not exceed 5 pages.

Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime and the work accomplished by the teaming partners. The Government will use this information in determining its small business set-aside decision.

Please note: All contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov.

Responses may be submitted electronically to the following e-mail address: ________________ and/or by mail to ______________________________________________________________.

Telephone responses will not be accepted.

RESPONSES ARE DUE NO LATER THAN _____________.

Future information about this acquisition, including issuance of a quotation and/or applicable amendments, will be issued through SAM.gov. Interested parties are responsible for ensuring they have the most up-to-date information regarding this acquisition.

http://www.sam.gov/

• Men’s Cadet Flight Caps, 2,000 each

• Women’s Cadet Flight Caps, 700 each

• Men’s Officer Flight Caps, 750 each

• Women’s Officer Flight Caps, 350 each

• Cap Service, Unisex, 1,250 each

• Cap, Parade, Unisex, 1,250 each

The specifications for each cap are:

• Men’s Cadet Flight Caps: Specification MIL-C-3261F, dated 22 September 1989 and USAFA Letter of Exception MIL-C-3261F, dated 8 September 2011. GFM provided for crown, side panels, and curtain pieces.

• Women’s Cadet Flight Caps: Specification MIL-C-44130C (GL), dated 11 January 1991 and USAFA Letter of Exception MIL-C-44130, dated 9 September 2011. GFM provided for crown, side panels, and curtain pieces.

• Men’s Officer Flight Caps: Specification MIL-C-3261F, dated 22 September 1989 and USAFA Letter of Exception MIL-C-3261F, dated 8 September 2011. GFM is not provided.

• Women’s Officer Flight Caps: Specification MIL-C-44130C (GL), dated 11 January 1991 and USAFA Letter of Exception MIL-C-44130, dated 9 September 2011. GFM is not provided.

• Caps, Wheel, Cadet Specification 490-17102, dated 1 November 2017

Exact quantities and sizes will be identified on individual delivery orders. The estimated quantities listed above are for a recurring, annual basis.

A first article will be required in accordance with FAR 52.209-4 Alt 1. Bar codes will be required for these caps in compliance with Code 39 or UPC Bar Code.

All items and components must be made and manufactured in accordance with DFARS 252-225-7001, Buy American Act and Balance of Payments Program and DFARS 252-225-7012, Preference for Certain Domestic Commodities (also referred to as the Berry Amendment). The Berry Amendment applies only to DoD and has been included in DoD Appropriations Act since 1941. The Act restricts DoD expenditures of funds for supplies consisting in whole or in part of certain article and items not grown or produced in the United States or its possessions.

All potential offerors are reminded, in accordance with FAR 52.212-4(t)(4), System for Award Management, lack of registration in the System for Award Management (SAM) will make an offeror ineligible for contract award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through http://www.sam.gov. Any information provided by industry to the Government as a result of this sources sought synopsis is voluntary. The Government will not pay for any information submitted in response to this sources sought synopsis.

Delivery is FOB Destination to USAF Academy, CO 80840.

The specifications for this requirement are included. Comments and/or suggestions on the specifications are encouraged and can be included in your capabilities package.

If you are a potential source interested in participating in this procurement, please submit a written response with your capability statement on letterhead to one the following:

Mail: 10 CONS/LGCB, Attn: Ronald Wilson and Wanda Farr, 8110 Industrial Dr., Suite 200, USAF Academy, CO 80840-2315

-or-

E-mail: wanda.farr@us.af.mil and ronald.wilson.26@us.af.mil

Responses should also include the following:

1. Three (3) past performance references with a point of contact, contract number, and telephone number.

2. Company name, mailing address, cage code, DUNS number, point of contact, telephone number and email address.

3. Business size status, e.g., 8(a), HUBZone, Woman Owned Small Business, Veteran-Owned or Service Disabled Veteran-Owned Small Business, large business, etc.

4. Appropriate written information and/or data supporting your capability to provide the stated caps.

5. Answers to the following questions:

a. How long have you been in business?

b. Have you ever performed Government contracts?

c. Are you certified through Wright Patterson to manufacture the Officer Flight Caps? If so, please provide the certification numbers.

d. What is your business arrangement in the commercial industry?

e. Have you ever manufactured these types of caps or a similar headwear?

f. Are you a manufacturer or do you subcontract out the work?

g. What is the size of your facility(s)?

h. Where will each item be manufactured?

i. What is your lead-time for manufacturing? What are the longest lead times for components (e.g., braid, buttons)?

j. What is your standard packaging and marking requirements?

k. Do you have a quality control process in place? If so, explain your process.

l. What would you consider “risk” on the contractor’s part for this acquisition?

m. Do you have a subcontracting plan if you are a large business? Is it a commercial subcontracting plan? Have you met your subcontracting goals? If not, are there subcontracting opportunities for small businesses?

n. What type of relationship do you have with your suppliers or subcontractors?

o. Do you have your own capability to make patterns? Or do you subcontract out the work?

p. Are you in compliance with the Berry Amendment? Note: This includes components to make the end item (e.g., braid, buttons).

q. Are the components readily available in the market?

r. If you require different terms and conditions than those normally used by the Government, what are your commercial terms and conditions? Please feel free to provide a copy of your terms and conditions for this type of work.

s. What is your estimated cost for this requirement per cap? You will not be held to this price, it is only for market research purposes.

t. In the commercial market, do you provide first article samples or production samples? What do you call this in the commercial market?

u. In the commercial market, are you required to have bar codes on the individual caps?

v. Are you able to price out a requirement for a base year with four options or is the market so unstable that this is not doable to price out this far ahead. Would it be more efficient to shorten the contract period?

6. We are also seeking industry feedback on Economic Price Adjustments (EPA), FAR 52.216-3, Economic Price Adjustment-Semi Standard Supplies, as it could possibly pertain to the rising cost of labor. An EPA would provide for upward and downward revision of the stated contract price upon the occurrence of specified contingencies. Please discuss your proposed pricing index and whether the EPA should be used and why? Also, it is an industry standard in the commercial market to have an EPA clause in your contracts? Will you be able to price out a base year with four options or would it be more beneficial/reasonable to request less than a base plus four options? Please explain.

This notice is designed to locate responsible sources that have an interest, and have the ability to supply the items described herein. If your firm is capable and qualified to provide the Cadet Flight Caps, Officer Flight Caps, Service Caps, and Parade Caps, please send your response in writing to the primary point of contact indicated within this announcement. Responses are due no later than August 24, 2022, 10:00 a.m. MDT. Questions and responses should be addressed to the primary contact,Wanda Farr, Contracting Specialist, 719-333-2796 or wanda.farr@us.af.mil or the alternate point of contact, ronald.wilson, Contracting Officer, 719-333-4761 or ronald.wilson.26@us.af.mil.

Text3: The purpose of this notice is to identify companies capable and qualified to manufacture Cadet Flight Caps, Officer Flight Caps, Service Caps, and Parade Caps for the United States Air Force Academy. All businesses capable of providing the caps are invited to respond. Interested small business vendors must reference their 8(a), HUB Zone, Women-owned, or Service Disabled Veteran status, if applicable. This must be signed by a company officer with authority to bind the company.

The proposed contract is anticipated to be a Firm-Fixed Price Requirements type contract with a base period of one year and one option year.

The Government will make available to the contractor Government Furnished Material (GFM) to manufacture the Cadet Flight Caps and Service Caps, as indicated in the specifications summaries below. The Government will provide the material to manufacture the outer body band for the Parade Caps; the contractor will be responsible for procuring all other materials to manufacture the Parade Caps. The contractor will be responsible for procuring all fabric and materials to manufacture the Officer Flight Caps; GFM will not be provided for the Officer Flight Caps.

Text4: wanda.farr@us.af.mil