FLHSMV-SS-009-26 PUR 7776 EVVE.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Highway Safety and Motor Vehicles (FLHSMV)

TITLE: Electronic Verification of Vital Events (EVVE) Short description of the commodity or service desired:

A secure, real-time system that allows authorized government agencies to verify known or reported birth information directly with the official databases maintained by state, territorial, and jurisdictional vital records offices.

CONTACT

Name: Joley Owens Address: 2900 Apalachee Parkway, Tallahassee, Florida 32399 Telephone: (850) 617-3198 Email: JoleyOwens@flhsmv.gov Internal tracking number, if any: FLHSMV-SS-009-26 Date posted: November 24, 2025 Last day for receipt of information: December 18, 2025

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United Nations Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

83121604: Online Database Information Retrieval Systems

Quantity or Term (as appropriate):

Five (5) years

Requestor (division, bureau, office, individual, as appropriate):

Terry Stepp, Deputy Director, Customer Service Delivery

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute, or other act of the Legislature, etc., as appropriate):

The Department of Highway Safety and Motor Vehicles intends to contract with the National Association for Public Health Statistics and Information Systems (NAPHSIS) to meet the requirements of the REAL ID Act of 2005 (referred to as the REAL ID Act), for verification of

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

birth certificate data when an applicant for a driver license or identification card presents a U.S.

birth certificate for proof of lawful status or identity.

REAL ID Act, § 37.13 (b) states: "States must verify the documents and information required under §37.11 (which includes "Certified copy of a birth certificate filed with a State Office of Vital Statistics or equivalent agency in the individual’s State of Birth ") with the issuer of the document.

States shall use systems for electronic validation of document and identity data as they become available or use alternative methods approved by the Department of Homeland Security (DHS)."

In accordance with REAL ID Act §37.13(b)(3): “States must verify birth certificates presented by applicants. States should use the Electronic Verification of Vital Events (EVVE) system or other electronic systems whenever the records are available.”

Intended Single Source:

National Association for Public Health Statistics and Information Systems (NAPHSIS)

Estimated Dollar Amount:

$4,566,000.00 TOTAL ($913,200.00/annually)

Justification for single source acquisition (what is necessary and unique about the product, service, or source; steps taken to confirm unavailability of competition, as appropriate):

The NAPHSIS Electronic Verification of Vital Events (EVVE) System acts as a secure national clearinghouse that electronically routes the query to the appropriate jurisdiction vital records office where a search is made against the database for a match. NAPHSIS is the national nonprofit organization representing state vital records and public health statistics offices across the United States, including all 50 states, five territories, New York City, and the District of Columbia.

The Electronic Verification of Vital Events (EVVE) software is owned and trademarked by NAPHSIS. NAPHSIS is the sole provider. NAPHSIS does not have any resellers for the EVVE system.

Alternate sources are state vital records offices, authorized third-party services such as Vitalchek, however these sources do not support the real time verification required in the driver license process.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Terry Stepp, Deputy Director, Customer Service Delivery Stephanie Sanford, Procurement Administrator, Bureau of Purchasing and Contracts

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.