FLHSMV-RFP-034-24 Addendum No.1.pdf

FLHSMV-RFP-034-24

Mobile Data Computing (MDC) Solution

Addendum No. 1

FLHSMV-RFP-034-24 Page 1 of 8 Addendum No.1

November 1, 2023

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION

120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER

SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND

SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,

FLORIDA STATUTES.

Note: Additions to the RFP are shown in underlined text; deletions are shown in stricken text. All terms and conditions of the RFP, not modified by Addendum No. 1, shall remain in full force and effect.

Item No. 1

FLHSMV-RFP-034-24, Section 2.1 Definitions, c) Business Hours, is hereby revised as follows:

c) Business Hours: The hours of 8:00 7:30 A.M. to 5:00 6:00 P.M., Eastern Time, on any business day. (Note: Florida is geographically situated in both the Eastern and Central time zones.)

Item No. 2

FLHSMV-RFP-034-24, Section 3, SERVICES AND PRODUCTS TO BE PROVIDED BY THE CONTRACTOR, sub-section a. MDC Solution Specifications, (1), is hereby revised as follows:

(1) Single or linked platforms such as tablet or laptop, mobile phone, camera/glasses, etc., and must include at a minimum the following components and capabilities: …

Item No. 3

FLHSMV-RFP-034-24. Section 3, SERVICES AND PRODUCTS TO BE PROVIDED BY THE CONTRACTOR, sub-section a. MDC Solution Specifications, (1), n) is hereby revised as follows:

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n) 800-1000 NITS nit TS capacitive touch display. Any display below 1000 NITS must be a matte display.

Item No. 4

THE CONTRACTOR, sub-section a. MDC Solution Specifications, (1), r) is hereby revised as follows:

r) Sealed internal Red, Green and Blue (RGB) backlit English keyboard with red for night operations.

Item No. 5

THE CONTRACTOR, sub-section d. quantities, is hereby revised as follows:

Item Estimated Quantity(ies)

Single or linked platforms – tablet or laptop, mobile phone, camera/glasses

2,100 units

Lockable vehicle mounted docking/charging system

2,400 units for vehicles;

50 units for motorcycles

Mobile Printers 2,400 units for vehicles; 50 units for motorcycles Desktop docking systems 1,000 units

Roadside biometric fingerprint identification solution

1,600 units

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Item No. 6

Questions and Answers

Note: All written questions are reproduced in the same format as submitted by the Vendor.

Question(s) received on October 18, 2023, from Frantz Global Solutions, LLC:

1. Question: 1. Do you want to use the same software you already have or to install a completely new software (MDC)?

Answer: The Department intends to continue with the software currently in use.

Question(s) received on October 24, 2023, from Zebra Technologies Corporation:

2. Question: 1) Would FHP consider a solution response with a display smaller than 14”?

Answer: No, the Department will not consider solutions with displays smaller than 14”.

3. Question: 2) Would FHP allow for the MDC solution to include 800 NITS vs. 1000

NITS?

Answer: 3) Yes, the Department will allow for the MDC solution to include 800 NITS as long as it is on a matte display. The Department revised language in Attachment B, section 3., please see item No. 3 above.

4. Question: 4) Would FHP allow for the MDC solution with 11th Gen processors?

Answer: No. Due to power consumption reasons, 12th gen processors and newer are more efficient.

5. Question: 5) Would FHP allow for location enablement via Cellular vs a dedicated GPS in the MDCs?

Answer: No, the Department will not allow for location enablement via cellular.

6. Question: 6) Could FHP please clarify on 16Gig X2 RAM? Would it allow for tablets with one 16 GB RAM module?

Answer: No, tablets with one 16 GB RAM module are not allowed. The Department requires a dual channel.

7. Question: 7) For the Motorcycle deployments, would FHP be open to utilizing Windows or Android O/S?

Answer: No, the device must use Windows OS.

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8. Question: 8) Is there a preference for screen size and form factor for Motorcycles?

Answer: Yes, the solution on the motorcycles must be same as the solution for vehicles.

9. Question: 9) For the Vehicle deployments, would FHP be open to an RFP response that included Android O/S devices?

Answer: No, the Department requires Windows OS devices.

Question(s) received on October 24, 2023, from Barcodes, Inc.

10. Question: Are we able to partially respond to this RFP?

Answer: No, the Department is seeking the entire solution, please see ATTACHMENT B, Section 1. PURPOSE of the RFP.

Question(s) received on October 24, 2023, from Dell:

11. Question: 1.Will the State kindly entertain a 3-week extension (Due to Holidays) to the due date of this RFP?

Answer: The Department doesn’t intend to extend the submission deadline at this time.

12. Question: 2. Per Attachment F, Price Sheet of the solicitation:

a) Should we base the initial term on 48 months or 44 months?

Answer: As outlined in ATTACHMENT F, PRICE SHEET, the estimated number of months for the Original Contract Term is 44 months.

13. Question: b) Does FLHSMV plan to pay for the subscription monthly or annually?

Answer: The MDC Subscription Fee will be paid monthly (price per month) as outlined in ATTACHMENT F, PRICE SHEET.

14. Question: c) Can you confirm that the renewal (years 5-8) would be based on a rotation to new equipment?

Answer: Yes, new equipment will be required during the renewal term.

15. Question: Kindly clarify the following:

a. Contract Amount “Compensation will be based on the successful Contractor’s price proposal outlined in ATTACHMENT F, PRICE SHEET – not to exceed the budget amount of $3,000,000 per state Fiscal Year (July 1

- June 30) for the term of the contract, including year 1.”

Is the State advising that they only will pay $3M each fiscal year for this entire project?

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Answer: The Department, which is a state agency and has budgetary constraints, is stating that it can pay a maximum of $3,000,000 per fiscal year under its budget.

16. Question: 3. Kindly clarify the following:

a. MDC Solution Specifications “(5) A roadside biometric fingerprint identification solution compatible with the Florida Department of Law Enforcement/DataWorks Rapid ID program. The Department currently utilizes Cogent Systems BlueCheck Reader. “

a) Mobile Printer: Does FLHSMV require a 90-degree USB cable or is a standard straight USB acceptable?

Answer: Yes, the Department requires a 90 degree USB cable.

17. Question: b) Vehicle Dock: Is it mandatory to have USB-C on the vehicle dock?

Answer: A USB-C on the vehicle dock is preferred but not required.

18. Question: c) Will FLHSMV be using existing antennas and radio frequency (RF) pass in the vehicles?

Answer: The Department is not currently using antennas for the MDC solution. It is unknown whether the Department will have a need or use in the future.

19. Question: d) Could FLHSMV please provide specific use case(s) for the Roadside biometric fingerprint identification solution?

Answer: This technology assists the Department in identifying unknown persons.

20. Question: e) Could FLHSMV kindly provide which device is required for the motorcycle, would this be a new device or using an existing device? If existing, could FLHSMV provide the model number?

Answer: The devices that will be installed on motorcycles must be new devices, the same solution as vehicle devices.

21. Question: 4. Could FLHSMV kindly confirm if business hours will be 7:30 a.m. to 6:00 p.m. local time?

Answer: Yes, the business hours are 7:30 a.m. to 6:00 pm, please see the revised language in Item 2 above. However, due to the nature of the project, the awarded contractor’s hours may be adjusted as needed.

22. Question: 5. Could FLHSMV provide model dates of the listed vehicles you refer to in the RFP?

Answer: Currently, the Department has the following vehicle models in its fleet:

Dodge Chargers- Year 2012 to 2024 Dodge Challenger- Year 2019

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Dodge Ram 1500 - Year 2016 to 2018 Dodge Durango - Year 2019 to 2024 Ford F-150/F250/F350 – Year 2018 to 2024 Ford- Explorer PI Utility - Year 2016 to 2024 Ford Expedition - Year 2016 to 2024 Ford Mustang - Year 2019 Chevrolet Tahoe - Year 2013 to 2024 Harley Davidson - Year 2013 to 2018

23. Question: 6. Are Vendors able to use preexisting equipment such as cabling, or does this need to be deinstalled and all new equipment installed?

Answer: New cabling must be provided from ground and power location to the docking station.

24. Question: 7. What is FLHSMV’s expectation when it comes to the timeframe of the installation from the start to completion, in weeks or months and how many vehicles can FLHSMV make available each day per location?

Answer: The Department expects the project to be completed within six (6) months from contract start date. The Department intends to have approximately thirty (30) vehicles a day available for installation.

25. Question: 8. Will the vendor be expected to start at a specific location and once completed move on to the next location? or can vendors have multiple sites going at the same time?

Answer: The Contractor will first start at a single location. Once the first location is completed, the Contractor will continue providing services at two (2) locations at a time.

26. Question: 9. How many total installation locations will there be, and could FLHSMV provide a list of those locations?

Answer: The Department has ten (10) locations for installation, as indicated below.

The specific addresses will be provided to the awarded Contractor during the project planning.

1. Orlando

2. Lake Worth

3. Miami

4. Fort Myers

5. Tampa

6. Gainesville

7. Jacksonville

8. Tallahassee

9. Panama City

10. Pensacola

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27. Question: 10. Does FLHSMV have a breakdown of installations per site for the MDC’s?

as well as the office equipment?

Answer: No, the Department does not have a breakdown of installation per site at this time. The Department may have this information available in the future.

28. Question: 11. Kindly confirm if the Maintenance and Repair Agreement will be limited to only the new solution and it will not cover legacy equipment?

Answer: Yes, the Maintenance and Repair is limited only to the new solution.

29. Question: 12. Per the solicitation it is stated: “Any changes in model or configuration of any item shall require a complete change across the entire solution at the expense of the Contractor.”

If a new Computer model is released, is the vendor responsible for updating all Computers in the current fleet and offices to the new model or just ongoing installation, or replacement Computers?

Please elaborate on FLHSMV’s intentions with regard to this statement.

Answer: The Contractor will be responsible for equipping the entire fleet when the current model cannot be supported any longer and/or at the time of Contract renewal.

Question(s) received on October 24, 2023, from Getac:

30. Question: In Section 3a. MDC Solution Specifications (1) i), please confirm that the total amount of RAM desired is 32GB via two 16GB DIMMS. If not, please specify.

Answer: Yes, 32GB of RAM is correct.

31. Question: In Section 3a. MDC Solution Specifications (1) j), is it your preference to remain with the Cogent Systems BlueCheck Reader for the Removable Biometric reader since it is mentioned elsewhere in the RFP or are we free to specify other alternatives?

Answer: The Department may consider other alternatives, as long as they meet Florida Department of Law Enforcement (FDLE) standards.

32. Question: In Section 3a. MDC Solution Specifications (1) k), please specify the desired frequency of the Radio-Frequency Identification (RFID) Card reader. Is it HF (High Frequency), LF (Low Frequency), or both??

Answer: The Department desires both frequencies.

33. Question: In Section 3a. MDC Solution Specifications (1) r), we have found that “Red” is the optimal backlit keyboard color for low light conditions. If red backlighting is available, can the colors of “Green” and “Blue” be considered should instead of must?

Answer: Please see Item No. 5 above.

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34. Question: In Section 3a. MDC Solution Specifications (5), is the roadside biometric fingerprint identification solution mentioned here the same as the one referenced under Section 3a. MDC Solution Specifications (1) j)?

Answer: Yes.

35. Question: In Section 3a. MDC Solution Specifications (6), Environmental Conditions, does FHP desire to repurpose the mounting solutions already in place below the current vehicle dock in order to reduce cost?

Answer: Yes, the Department would like to re-purpose the existing mounting solutions to reduce costs.

Questions and Answers