FLHSMV-ITB-032-24 - Addendum 1.pdf

FLHSMV-ITB-032-24 Page 1 of 5

FLHSMV-ITB-032-24

Uniform Apparel Addendum No. 1

September 26, 2023

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION

120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER

SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND

SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,

FLORIDA STATUTES.

Questions and Answers

Note: All written questions are reproduced in the same format as submitted by the Vendor.

Question(s) received on 9/14/2024 from GRMNT Uniforms

1.

Question: I would like to know if the estimated quantities listed in column “C” of the

Price Sheet Attachment E are annual or the initial three-year term.

Answer: Estimated quantities provided are for a 3-year period. Quantities are not guaranteed and are provided as estimates.

Question(s) received on 9/14/2024 from GDP-Promos

2.

Question:

Will orders be placed in Bulk orders shipped to a receiving or consolidation location or individual pieces shipped directly to employees on an as needed basis?

Answer: Order quantities will vary, orders are placed from offices throughout the state of Florida.

3.

Question:

Based on statement in the BID we just want to clarify shipping must be built in to the cost of each item. In other words, delivered price. (paragraph 672.319(1)(b), F.S., bidder must include the cost of shipping, i.e., free on board (FOB) destination/inside delivery in their prices bid)

Answer: Yes, prices should include shipping/delivery The Department will not pay separate packing, freight, shipping, or delivery charges.

Question(s) received on 9/15/2024 from Soar Promo LLC

4.

Question: Kindly provide us the prices currently paid on these products.

Answer: The prices that are currently paid include shipping and are as follows:

FLHSMV-ITB-032-24 Page 2 of 5

5.

Question: Please let us know the vendor/vendors for the current contract?

Answer: The current vendor is DGG Uniform & Work Apparel.

6.

Question: What would be the ordering procedure? Is it a one-time purchase, or on an when needed basis? Bulk quantities or small orders?

Answer: Please see the answer to Question No. 2.

7.

Question: Will the award be to one vendor, multiple vendors by line item or group?

Answer:

The Department intends to award to the one (1) responsible and responsive Bidder that submits a responsive bid with the lowest “Grand Total Price” shown on Attachment E, Price Sheet.

8.

Question: Can Prices Be Modified Annually During the Renewal Process of Bid?

Answer: No, there is no process for annually modifying bid prices, and prices for renewal of the contract must be included in the bid.

FLHSMV-ITB-032-24 Page 3 of 5

9.

Question: Does the pant need embroidery?

Answer: No.

10.

Question What is the delivery date after place the order?

Answer:

As outlined in Attachment B-Scope of Work, Section 6.0, Packing, Shipping and Delivery, the Contractor shall deliver all shipments to the appropriate site listed in the order no later than fourteen (14) days from the date of order placement.

11.

Question: What are the documents need to submit?

Answer: Please refer to the ITB, Section 4.5 Bid Submission Contents for requirements of a submittal.

Question(s) received on 9/18/2024 from Art Tech Promotionals

12.

Question:

Under Item 4.1 on Page 4 of the bid, "The Contractor must operate and maintain a web-based uniform ordering system, which includes a complete catalog of all required items identified in this ITB. The Contractor’s order website shall have a punch-out or user-friendly selection format to include the minimum following features" We do not have an item database hosted on our website, could we provide your staff with a shared and updated Google Sheet link (with order/shipping confirmation provided through email) that provides all of your required information?

Answer: No, as outlined in Attachment B-Scope of Work, Section 4.0 Uniform Orders, the Department requires the ordering system to be web-based.

13.

Question:

Please correct me if wrong but I believe the contract is asking for a bulk purchase (as listed in the Estimated Quantities column of the price list) where this bulk purchase will then be repeated for the subsequent 2 years.

Will the Department be placing orders below Estimated Quantity? If so, does this contract allow for minimum quantities for the items without becoming a conditional bid?

We can only guarantee pricing for the estimated quantity, lower quantities would naturally have a higher price.

Answer: Please see the answer to Question No. 1 and No. 2.

14. Question: Will the items be shipped to one, or multiple locations?

FLHSMV-ITB-032-24 Page 4 of 5

Answer:

As outlined in Attachment B-Scope of Work, Section 6.0, Packing, Shipping and Delivery, items may be shipped to multiple locations throughout the state.

15.

Question: Does the vendor have any choice in whether to accept contract renewal?

Answer: Yes.

Question(s) received on 9/19/2024 from Global Trading Inc.

16.

Question: Kindly provide us with the Bid Tabulation of the previous contract.

Answer: Please see the attached ITB-014-18 Intended Decision to Award Posting.

17.

Question: Please let us know the vendor/vendors for the previous contract.

Answer: Please see the answer to Question No. 5.

18.

Question: Kindly provide us Total Expenditures incurred for past contract over the last 5 years.

Answer:

The Total Expenditures incurred over the last 5 years are as follows:

2018-19 $26,797.20 2019-20 $17,051.90 2020-21 $5,742.20 2021-22 $10,351.90 2022-23 $42,038.20

19.

Question: How many employees are served under this contract?

Answer: The Department has approximately 746 employees that may order from this contract.

20.

Question: What would be the ordering procedure? Is it a one-time purchase, or on an when needed basis? Bulk quantities or small orders?

Answer: Please see the answer to Question No. 2.

21.

Question: Can prices be modified annually during the renewal process of the bid?

Answer: Please see the answer to Question No. 8.

22. Question: What is the procedure for taking measurements from the employees?

FLHSMV-ITB-032-24 Page 5 of 5

Answer: Employees will order the size needed based on the sizes outlined in the ITB.

23.

Question:

Do you have PMS or color-matching codes for the colors of the requested items?

While most colors are standard but Pink, and Burgendy as requested for polos could refer to many different shades.

Answer: No, the Department does not have color-matching codes for the requested colors.

24.

Question:

Is it OK to send sample of the State Logo for Highway Safety and Motor Vehicle’s on Polo’s and Dress Shirts, for previous jobs we bid on, showing the quality of our embroidery rather then on every item you list?

Once embroidered, we can’t return the samples to the manufacture?

Answer: Yes, please ensure the logo is placed on the polo or dress shirt as outlined in Attachment B, Scope of Work, Exhibits A and B.

BPC 1002

11/2017

FLORIDA DEPARTMENT OF HIGHWAY

SAFETY AND MOTOR VEHICLES

NOTICE OF INTENDED DECISION

FAILURE TO FILE A PROTEST WITHIN THE TIME

PRESCRIBED IN SECTION 120.57(3), FLORIDA

STATUTES, SHALL CONSTITUTE A WAIVER OF

PROCEEDINGS UNDER CHAPTER 120, FLORIDA

STATUTES. ALL BIDS/PROPOSALS/NEGOTIATIONS

ACCEPTED BY THE STATE ARE SUBJECT TO THE

STATE’S TERMS AND CONDITIONS AND ANY AND ALL

ADDITIONAL TERMS AND CONDITIONS SUBMITTED BY

THE BIDDERS/PROPOSERS/NEGOTIATORS ARE

REJECTED AND SHALL HAVE NO FORCE AND EFFECT.

OFFERS FROM THE VENDORS LISTED HEREIN ARE THE

ONLY OFFERS RECEIVED TIMELY AS OF THE OPENING

DATE AND TIME. ALL OTHER OFFERS SUBMITTED IN

RESPONSE TO THIS SOLICITATION, IF ANY, ARE

HEREBY REJECTED AS LATE. NOTICE OF

BIDS/PROPOSALS/NEGOTIATIONS PROTEST BONDING

REQUIREMENT - ANY PERSON WHO FILES AN ACTION

PROTESTING A DECISION OR INTENDED DECISION

PERTAINING TO CONTRACTS ADMINISTERED BY THE

DIVISION OR A STATE AGENCY PURSUANT TO SECTION

120.57(3), FLORIDA STATUTES, SHALL POST WITH THE

DIVISION OR THE STATE AGENCY AT THE TIME OF

FILING THE FORMAL WRITTEN PROTEST, A BOND

PAYABLE TO THE DIVISION OR STATE AGENCY IN AN

AMOUNT EQUAL TO 1 PERCENT OF THE DIVISION’S OR

STATE AGENCY’S ESTIMATED CONTRACT AMOUNT,

WHICH BOND SHALL BE CONDITIONED UPON THE

PAYMENT OF ALL COSTS WHICH MAY BE ADJUDGED

AGAINST HIM IN THE ADMINISTRATIVE HEARING IN

WHICH ACTION IS BROUGHT AND IN ANY SUBSEQUENT

APPELLATE COURT PROCEEDING. FOR PROTEST OF

DECISIONS OR INTENDED DECISIONS OF THE DIVISION

PERTAINING TO AGENCIES’ REQUEST FOR APPROVAL

OF EXCEPTIONAL PURCHASES, THE BOND SHALL BE IN

THE AMOUNT EQUAL TO 1 PERCENT OF THE

REQUESTING AGENCY’S ESTIMATED CONTRACT

AMOUNT FOR THE EXCEPTIONAL PURCHASE. IN LIEU

OF A BOND, THE DIVISION OR STATE AGENCY MAY, IN

EITHER CASE, ACCEPT A CASHIER’S CHECK OR MONEY

ORDER IN THE AMOUNT OF THE BOND. FAILURE TO

FILE THE PROPER BOND AT THE TIME OF FILING THE

FORMAL PROTEST WILL RESULT IN A DENIAL OF THE

PROTEST.

SOLICITATION

NUMBER:

DHSMV ITB 014-18

SOLICITATION

TITLE:

Uniform Apparel

OPENING DATE: October 25, 2017

TIME: 3:30 P.M. ET

POSTING TIME/DATE:

FROM:

UNTIL:

11/14/17, see VBS begin time.

11/17/17, see VBS end time.

BIDDER TOTAL BID PRICE

DDG Uniform Work & Apparel $306,760.00

Perma-Tex of Florida $317,436.00

* Aramark BID REJECTED

* Cintas BID REJECTED

*Design Lab, Inc BID REJECTED

REMARKS: The Department intends to award a contract to the Bidder highlighted, above. An Asterisk (*) indicates the Bidder failed to meet the minimum mandatory requirement(s) for the ITB.

Questions and Answers