FLHSMV-ITB-027-25 -Addendum 1-Q A_final.pdf

FLHSMV-ITB-027-25 Page 1 of 3

FLHSMV-ITB-027-25

FHP Vehicle Transport Services

Addendum No. 1 October 1, 2024

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION

120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER

SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND

SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,

FLORIDA STATUTES.

Note: Additions to the ITB are underlined and deletions are stricken. All terms and conditions of the ITB, not modified by Addendum No. 1, shall remain in full force and effect.

Questions and Answers

Note: All written questions are reproduced in the same format as submitted by the Vendor.

Question(s) received on 9/20/2024 from Al Pierce, Pierce Five, LLC

1.

Question: Are the vehicles transported by trailer or to be driven?

Answer:

Please refer to Attachment B Scope of Work, Section, 1.0 Background, which states in part “to transport motor vehicles utilizing car hauling trailers/open car carrier trailers to various locations throughout the state of Florida.”

Also, please refer to Attachment B Scope of Work, Section, 2.0 Services To be Provided by the Contractor, B. which states in part, “transport them on car hauling trailers/open car carrier trailers to the designated location(s). The vehicles are only to be driven during loading and unloading.”

Question(s) received on 9/23/2024 from East Coast Towing and Transport

2.

Question: Can vehicles be transported on a wheel lift of a flatbed tow truck or do all the vehicle’s wheels have to be off the ground?

Answer: All vehicles’ wheels must be off the ground during transport.

3.

Question: What is the history of the previous rates, and can these be obtained?

Answer: The Department does not have a history of rates for this service, which is a new solicitation for transporting vehicles.

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4.

Question: What is the average number of vehicles being moved at one time and how many times per contract period are vehicles being moved?

Answer:

The number of vehicles for transport at one time is determined based on Department needs, please refer to Attachment B Scope of Work, Section 2.3 Estimated Quantities. The number of times for transport during the contract period is unknown.

5.

Question: Is there a minimum distance the vehicles will be transported?

Answer:

No, please refer to Attachment B Scope of Work, Section 2.1 Pickup/Delivery Locations, B, which includes common delivery/pick locations. The table reflects one-way mileage and doesn’t include the return trip to Central Installation Facility.

6.

Question: Is the price per mile round trip or loaded miles only?

Answer:

The price in based on approximate milage one-way trip to the destination, please refer to Attachment B Scope of Work, Section 2.1 Pickup/Delivery Locations, B. The table reflect one-way mileage and doesn’t include the return trip to Central Installation Facility.

Question(s) received on 9/23/2024 from Blackhawk Transportation & Hauling LLC

7.

Question:

When moving each type of vehicle what the amounts of each type are (I know it states I must be able to move 7 vehicles at one time). Is that for all three types?

o Sedans: ______________ o Trucks: ______________ o SUVs: _______________

Answer: Any quantities of vehicles being transported may be a combination of any type of vehicle as outlined above.

8.

Question:

Will it be a mixture of the vehicle types or all the same type on a transport?

Mixture type and amount state will require:

o __________________________________ o __________________________________ o __________________________________

Answer: See Answer to Question 7 above.

9. Question:

Will there ever be more than 7 vehicles to move at one time?

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Answer: No, the Department anticipates seven (7) would be the maximum load at one time.

10.

Question: How often will the FLHSMV move less than 7 vehicles at one time?

Answer: See Answer to Question 4 above.

11.

Question: Is the time requirement from state notification to move a vehicle to contractor move, a maximum of 2 days to pick up or maximum of 2 days to delivery?

Answer: The Department requirement is within (2) two business days of notification to pick up vehicle(s) and deliver within (2) two business days.

12.

Question: Are the MRAP’s and Bearcats only moved for emergency situations?

Answer:

Yes, the Department’s intention is requesting transport for armored vehicles for emergency situations only. However, the Department reserves the right to request transport at other times based on need.

13.

Question: How long after notification for an emergency move of the MRAP or Bearcat is it required to be moved? Hours, day, etc.?

Answer: Transport by the vendor should occur within 24 hours or less of notification.

14.

Question: If the MRAP or Bearcat are moved for other than emergency situations, are they to be prioritized for those moves as well like it is an emergency?

Answer: Yes, the Department’s Central Installation Facility would inform the vendor of prioritization when contacted to schedule.

15.

Question: For the above question, If not is it the two day requirement for the MRAP and Bearcat?

Answer: See Answer to Question 13 above.

16.

Question: Is this a contract that is already running or is this the first time you all have opened this for bidding?

Answer: No, the Department does not currently have a contract in place for this service.

Questions and Answers