fkaa FKAA-RFP-0004-26-Wireless-Monitoring-System-for-Vacuum-Sanitary-System.pdf

FLORIDA KEYS

AQUEDUCT AUTHORITY

REQUEST FOR PROPOSAL

FKAA-RFP-0004-26

WIRELESS MONITORING SYSTEM FOR VACUUM

SANITARY SEWER SYSTEM

ISSUED BY

FKAA Purchasing Department

1100 Kennedy Drive

Key West, Florida 33040

Email: djackson@fkaa.com

ISSUED DATE RFP DUE DATE

August 13, 2026 September 23, 2026 ry System

Florida Keys Aqueduct Authority

Request for Proposal – FKAA-RFP-0004-26

Wireless Monitoring System for Vacuum Sanitary Sewer System

PART 1 GENERAL INFORMATION

1.01. INTRODUCTION

The Florida Keys Aqueduct (FKAA) is seeking Proposals from interested and qualified vendors for equipment and services for Wireless Monitoring System for

Vacuum Sanitary Sewer System.

The FKAA is a political subdivision of the State of Florida, established by Special Act, Ch. 76-441, as amended, for purposes of obtaining, supplying and distributing potable water to the Florida Keys and providing wastewater collection and treatment in selected areas.

The FKAA maintains an Vacuum Sanitary Sewage System within the Bay Point

Wastewater Treatment Plant Basin. Currently there is no active monitoring system for the sewage system. FKAA has recently been obligated to decommission the

Bay Point Wastewater Treatment Plant, which will become a Wastewater

Transmission Lift Station. In order for FKAA to have better control of the vacuum sewage system, the FKAA entails to install an active monitoring system throughout the vacuum sewage system within the Bay Point Wastewater Treatment Plant

Basin.

1.02. PROJECT LOCATION

The Bay Point Vacuum Sanitary Sewer System is located within the Bay Point

Wastewater Treatment Plant Basin. This area consists of the Blue Water Drive and the area known as Bay Point. Refer to Attachment A: Project Maps for additional information.

1.03. SCOPE OF SERVICES

A. Products

1. All products shall be in accordance with the Project Specification SECTION

33_09_30.13: VACUUM SEWAGE SYSTEM MONITORING SYSTEM. Refer to

Attachment B: Project Specifications for additional information.

2. The FKAA will be responsible for providing the following products:

a. Conduit from the Vacuum Pit to the Pedestal and related backfill.

B. Work

1. All work shall be in accordance with Project Specification SECTION

33_09_30.13: VACUUM SEWAGE SYSTEM MONITORING SYSTEM.

2. The FKAA will be self-performing the following work:

a. Installation of the conduit from the Vacuum Pit to the Pedestal,

b. Installation of the Pedestal,

c. Installation of the Monitoring Components within the Vacuum Pit, Pedestal, and between Vacuum Pit and Pedestal.

d. Connection of electrical service to the Gateway components within the

Bay Point Control Building.

C. Timeline

1. It is anticipated that the FKAA will be self-performing the following work over a period of up to 18-months:

a. Installation of Vacuum Pit Components

b. Installation of Pedestal and Components

c. Installation of Conduit from Vacuum Pit to Pedestal

2. The installation of the Gateway and Software will occur at the beginning of the

Project to allow for when the FKAA completes a vacuum pit with all components, that vacuum pit will be added to the Monitoring System.

3. The amount of monitoring system components that will be delivered to the

FKAA selected location will based on the amount of anticipated installations that the FKAA foresees to be able to complete in a 30-day period and based on the amount of storage that is available at the Bay Point Wastewater

Treatment Plant or as determined by the FKAA.

1.04. PROPOSER QUALIFICATIONS

A. Proposer must be the manufacturer of the vacuum interface valves and controllers to be installed.

B. Proposer whom assemble products from multiple vendors or act solely as contractors will not be considered.

C. Proposer must demonstrate a minimum of five (5) years of continuous experience in the design, deployment, and maintenance of vacuum sanitary sewer monitoring systems including at a minimum of two (2) years for the exact system proposed for this project.

D. Provide evidence of at a minimum of ten (10) fully deployed vacuum sanitary sewer monitoring systems that are exact or very similar to what is proposed for this project.

E. Provide evidence of at a minimum of 5,000 vacuum sanitary sewer pits using a vacuum sanitary sewer monitoring system that are exact or very similar to that which is proposed for this project.

F. Provide evidence that the proposed monitoring system has been developed and maintained by the valve manufacturer, the use of third-party interface applications is not allowed.

1.05. INSURANCE REQUIREMENTS

For proposal purposes, proposers must submit copies of certificates of insurance for general liability and workers’ compensation that meet the attached requirements. The successful Vendor must provide original certificates prior to commencing services.

1.06. TERM OF CONTRACT

The contract period for the successful firm will be from date of award until project completion, however project scope is subject to annual budgeting and appropriations

1.07. REQUESTS FOR ADDITIONAL INFORMATION

Submitting Firms shall furnish additional information as the FKAA may reasonably require. This includes information that indicates financial resources as well as ability to provide the services and equipment as outlined herein. The FKAA reserves the right to make investigations into the qualifications of the Firm(s) as it deems appropriate and submitting Firm(s) shall fully cooperate with the FKAA during said investigation.

PART 2 PROPOSALS

2.01. SUBMISSION

Complete Proposals in accordance with the requirements herein, must be submitted electronically via demandstar.com, no later than 2:00PM EST, September 23, 2026.

Agency Name: Florida Keys Aqueduct FKAA

RFP Number: FKAA-RFP-0004-26

2.02. PROPOSAL SUBMISSION FORMAT REQUIREMENTS

GENERAL

All pages shall be standard U.S. letter size paper (8.5 x 11.0 inches) with a portrait orientation. Page margins should be sufficient such that when printed page scale reduction is not required. All main content text shall be of a font that is legible and not smaller than 11-pt. The Proposal shall consist of a maximum of ten (10) pages, excluding required cover sheets and any required forms.

The Proposer will be responsible for providing all documents for the Proposal in a portable document format (pdf). The Proposer will be responsible for ensuring that the fonts, characters, symbols, images, and other aspects that are used within the document can be clearly viewed as intended by portable document format (pdf) readers such as but not limited to: Adobe Acrobat and

Bluebeam Revu. The FKAA utilizes Adobe Acrobat and Bluebeam Revu as readers of portable document formatted (pdf(ed)) documents.

COVER SHEET 1

Provide the completed Florida Keys Aqueduct Authority Request for Proposal

Cover Sheet. This document is provided in Attachment C: Florida Keys

Aqueduct Authority Request for Proposal Cover Sheet.

COVER SHEET 2

This Cover Sheet shall be as determined by the Proposer.

TABLE OF CONTENTS

Shall provide a listing of the Sections and any Subsections (when applicable) with page numbers.

LETTER OF INTEREST

Letter of Interest is limited to two pages and should provide a general summary that indicates your understanding of this RFP and shall include the name of the person(s) who will be authorized to make representations for the Proposer, their title(s), telephone number(s), and e-mail address.

SECTION 1: EXECUTIVE SUMMARY

Provide a concise overview that summarizes your understanding of this RFP and why you are the best fit to satisfy the request of this proposal.

SECTION 2: DESCRIPTION OF ORGANIZATION AND QUALIFICATIONS

Provide a description of the major business functions, history, and structure of the organization. Include a profile of the office location, staff, and services that will be assigned to the FKAA’s account.

Specify the number of years the business has been providing services related to those requested within this RFP. Provide a brief statement of the business background demonstrating longevity and financial stability.

SECTION 3: EXPERIENCE ON SIMILAR PROJECTS

Provide summaries or brief descriptions of a minimum of five (5) projects performed which are most related to the requirements of this RFP. Limit descriptions to those most relevant to this RFP and most representative of the

Proposers’ current capabilities. Each project indicated must include the following: additional information

• Dates of commencement and completion

• Name of client

• Contact person, title, phone number, and email.

SECTION 4: DETAILED DESCRIPTION OF PROPOSED SOLUTION

Include all information that will provide the FKAA with a clear understanding of how the Proposer will fulfill the requirements listed in the Scope of Services.

Include information indicating compliance with the Specifications provided.

SECTION 5: PRICING AND TERMS

The Proposer shall provide a complete detailed line-item cost estimate that will include all Products and Work required to meet the requirements of this

RFP. Pricing shall remain valid for 2-years as the FKAA foresees the work taking approximately 18-months to be completed. Include warranty terms and conditions, and lead times for delivery.

Line items shall include the description of the item, quantity to be provided, cost per unit, line total cost for the following information, but not limited to the following:

a. Base Bid Items

1. Monitoring Interface and Connectivity Software

2. Gateway Assembly (per each)

3. Rain Meter (per each)

4. Valve Pit Monitoring Bundles (per each)

5. Monitoring Install Kit (per each)

6. Vacuum Sensor Kit (per each)

7. Pedestal (per each)

8. Controller (per each)

9. Remote Mount Controller Kit (per each)

b. Training

1. Installation of Controller, Pedestals, and Related Components in accordance with Project Specifications (per each occurrence).

2. Monitoring System Software in accordance with Project

Specifications (per each occurrence).

c. Annual Costs

1. Provided in a line-item manner for each cost on an annual subscription basis which will be required for the monitoring system to function.

The FKAA reserves the right to adjust the scope based on budgetary considerations.

SECTION 6: REQUIRED FORMS

The Proposer shall include all required forms and additional information within

Attachment D and Attachment E of this document.

2.03. ORAL PRESENTATION AND INTERVIEWS

Proposers submitting a proposal in response to this RFP may be required to give an in-person presentation if requested by the FKAA. Additional technical and/or cost information may be requested for clarification purposes, but in no way will change the original proposal submitted. Interviews are optional and may or may not be conducted.

FKAA will not be liable for any costs incurred by the submitting Proposers in connection with such presentations and/or interviews (i.e. travel, accommodations, etc.).

2.04. PROPOSAL REVIEW, EVALUATION, AND AWARD PROCESS

A FKAA selection committee will evaluate all proposals that meet the minimum qualifications of this RFP. During the review and evaluation process the FKAA selection committee may request additional technical and/or cost information may be requested for clarification purposes, but in no way will this allow for any change to the original proposal submitted.

Each FKAA selection committee member will complete an evaluation sheet ranking each qualified Proposer against the weighted criteria as shown below. A point system will be used to score the proposal packages. The points are distributed based on the percentages listed by the scoring category below:

• Proposers’ Compliance with Technical Requirements 30%

• Proposers’ Qualifications and Experience with Similar Projects 30%

• Proposers’ Pricing and Total Costs 30%

• Proposers’ References 5%

• Proposers’ Prior Work History with FKAA 5%

Completed evaluations shall be combined and tallied. Upon completion of the evaluation process, the Selection Committee shall submit the scoring, ranking, and award recommendation to the FKAA Board of Directors for approval to award the agreement(s) to the highest-ranked Proposer. The project may be awarded to the vendor deemed most responsive across the various evaluation categories.

If the FKAA and the highest-ranked Proposer are unable, for any reason, to successfully negotiate an agreement, the FKAA shall formally terminate negotiations with that Proposer, either orally or in writing. The FKAA may then proceed to negotiate with the next highest-ranked Proposer. This process may continue through successive Proposers until an agreement is reached or the FKAA elects to terminate the RFP.

As noted above, the contract award shall not be based solely on price, but on a combination of factors determined to be in the best interest of the FKAA. Following evaluation of the proposal packages and further discussions with finalists or the tentatively selected vendor, the FKAA reserves the right to negotiate the scope of work and/or the method and amount of compensation. Final selection is contingent upon the successful negotiation of a mutually acceptable contract with the most qualified firm. The FKAA may negotiate with more than one qualified firm and reserves the right to award a contract to the firm that best serves the interests of the FKAA.

2.05. INCURRED EXPENSES

The FKAA is not responsible for any expenses which submitting firms may incur preparing and submitting letters of interest and Proposal Packages called for in this

Request for Proposal.

PART 3 SUBMISSION OF PROPOSAL PACKAGE

3.01. PROPOSAL PACKAGE ACKNOWLEDGEMENT

By submitting a Proposal Package, submitting firms certify that they fully read and understand the proposal instructions and have full knowledge of the scope, nature, and quality of work to be performed.

3.02. SIGNATURE REQUIREMENTS

Signature of the Respondent: The Respondent must sign the response forms in the space provided for the signature. If the Respondent is an individual, the words "doing business as ", or "Sole Owner" must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words

"Member of the Firm" should be written beneath such signature.

If the Respondent is a corporation, the title of the officer signing the Response on behalf of the corporation must be stated along with the Corporation Seal Stamp and evidence of his authority to sign the Response must be submitted. The Respondent shall state in the response the name and address of each person having an interest in the submitting entity.

3.03. ACCEPTANCE/REJECTION/MODIFICATION TO PROPOSAL PACKAGE

The FKAA reserves the right to modify all or any portion of Proposal Package that it deems acceptable, reject any and all Proposal Packages, and to waive minor irregularities in the evaluation process.

3.04. QUESTIONS REGARDING THE PROPOSAL PACKAGE PROCESS

Inquiries regarding this Request for Proposal should be submitted in writing via email to

David Jackson, Purchasing Manager at djackson@fkaa.com.

Requests for clarification will be received until five (5) days prior to the submittal date.

PART 4 LEGAL PRONOUNCEMENTS

4.01. The Authority reserves the right to reject any or all submitted proposals, and further reserves the right to waive technicalities and formalities in submissions as well as to accept in whole or in part such proposals where it deems it advisable in the protection of the best interest of the Authority. The Authority shall be the sole judge as to whether proposals submitted meet all requirements contained in this procurement.

4.02. This procurement does not commit the Authority to award a contract, to pay any costs incurred in the preparation of the submitted Proposal Package, or to procure or contract for goods of services listed herein. Costs associated with proposal preparation, oral interviews, or presentations shall be the sole responsibility of the proposer.

4.03. Work procured through this RFP will not be contingent on reimbursement through the State of Florida, or the Federal Government (FEMA). Attachment D, however, should be adhered to when submitting a proposal for this work.

PART 5 GENERAL CONDITIONS

5.01. PROPOSAL PACKAGE ACKNOWLEDGEMENT

By submitting a Proposal Package, submitting Proposer certifies that they have fully read and understand the proposal instructions and have full knowledge of the scope, nature, and quality of work to be performed.

5.02. PROPOSAL PACKAGE

The Proposer is responsible for submitting the Proposal as a single complete electronic document, therefore, a single Portable Document File (.pdf) which includes all required information, attachments, and signatures.

5.03. EXECUTION OF PROPOSAL

Proposals must contain a manual or digital signature of the authorized representative of the Proposer. Proposals shall contain an acknowledgment of receipt of all Addenda. The address and telephone number for communications regarding the Proposal must be shown.

Proposals by corporations must be executed in the corporate name by the President or other corporate officer accompanied by evidence of FKAA to sign. The corporate address and state of incorporation must be shown below the signature.

Proposals by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

Proposals shall be submitted at or before the time and at the place indicated in this

Request for Proposals and shall be submitted electronically via www.demandstar.com.

In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable state and federal law, the Request for Proposal and the responses thereto are in the public domain. However, Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. All Proposals received in response to the

Request for Proposal, will become the property of the FKAA and will not be returned to

Proposers. In the event of Contract award, all documentation produced as part of the

Contract shall become the exclusive property of the FKAA.

5.04. DEVIATIONS FROM THE RFP

Proposers may not deviate from the terms of this RFP unless the RFP specifically states where deviations may be taken. Should the Proposer deviate from the RFP where no such deviations are permitted, the proposal may be rejected as non-responsive. All deviations made must be specific and the Proposer must indicate clearly what alternative is being offered to allow the FKAA a meaningful opportunity to evaluate proposals. Failure to note all deviations from the terms of the RFP may disqualify the proposal from further consideration by the FKAA. Where deviations are permitted, the FKAA shall determine the acceptability of the proposed deviations, and the proposals will be evaluated based on the proposals submitted. The FKAA, after completing the evaluation, may accept or reject the deviations. Where deviations are rejected, the FKAA may negotiate an acceptable alternative.

5.05. MODIFICATION AND WITHDRAWAL OF PROPOSALS

Proposals may be modified or withdrawn electronically through the www.demandstar.com bidding portal. Withdrawal of a Proposal will not prejudice the rights of a Proposer to submit a new Proposal prior to the Proposal opening date and time.

After expiration of the period for receiving Proposals, no Proposal may be withdrawn or modified. Proposals will remain valid for a minimum period of sixty (60) days from the proposal deadline date to provide additional time for negotiation with the insurers in the event that an extension of the current program is undertaken.

5.06. AWARD OF CONTRACT

The FKAA anticipates award to the Respondent(s) who submits the response judged by the FKAA to be the most advantageous to the FKAA. The FKAA reserves the right to contract with one or more firms. Final approval of the awarded Contract shall be made by the FKAA Board of Directors at a regularly scheduled public meeting. The Respondent understands that this Request for Proposals does not constitute an agreement or a contract with Respondent. A purchase order will be issued to the awarded vendors in the event that their services are needed. The FKAA reserves the right to accept or reject any or all submittals, to waive any informalities, and to solicit and re-advertise for new responses, or to abandon the project in its entirety.

5.07. COMPLIANCE WITH LAWS

The proposer agrees to be familiar and comply with all laws, codes, standards, rules, and regulations bearing on the conduct of work, including those of the Federal, State, and local agencies having jurisdiction. This RFP/Agreement shall be governed by and construed in accordance with the laws of the State of Florida without regard to principles of conflicts of laws thereof.

5.08. LEGAL REQUIREMENTS

Applicable provisions of all Federal, state, county and local laws and of all ordinances and evaluation of all proposals received in response hereto shall govern any and all claims and disputes which may arise between person(s) submitting a proposal response hereto and the FKAA by and through its officers, employees and authorized representatives, or any other person, natural or otherwise, and lack of knowledge by any proposer shall not constitute a cognizable defense against the legal effect thereof.

5.09. PUBLIC RECORDS LAW

Proposers are hereby notified that all information submitted as part of, or in support of proposals will be available for public inspection within ten (10) days after opening of proposals, or when the FKAA provides notice of a decision or intended decision, whichever is sooner, in compliance with Chapter 119 Florida Statutes, commonly known as the

“Government in the Sunshine Law.”

5.10. CONFLICT OF INTEREST

The award of any contract hereunder is subject to the provisions of Chapter 112, Florida

Statutes. Proposers must disclose with their Proposal the name of any officer, director, partner, proprietor, associate, or agent who is also an officer or employee of the FKAA or any of its agencies. Further, all Proposers must disclose the name of any officer or employee of the FKAA who owns, directly or indirectly, an interest of five percent (5%) or more in the Proposer's firm or any of its branches or affiliate companies.

5.11. NON-COLLUSION AFFIDAVIT

Each Proposer shall complete the Non-Collusive Affidavit Form and shall submit the form with the Proposal. The FKAA considers the failure of the Proposer to submit this document to be a major irregularity and may be cause for rejection of the Proposal.

5.12. PUBLIC ENTITY CRIMES INFORMATION STATEMENT

A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

5.13. DEFAULT

Failure to perform according to this proposal and/or result contract shall be cause for your firm to be found in default in which event any and all re-procurement costs may be charged against your firm. Any violations of these stipulations may also result in default.

5.14. ADVERTISING

In submitting a proposal, proposer agrees not to use the results there from as a part of any commercial advertising.

5.15. ASSIGNMENT

Any Contract, Task Order or Purchase Order issued pursuant to this request for Proposals and the monies which may become due hereunder are not assignable except with the prior written approval of the FKAA.

5.16. LIABILITY

On any contract resulting from this proposal, the Proposer shall hold and save the FKAA, its officers, agents, and employees harmless against claims by third parties resulting from the firm’s breach of this contract or the firm’s negligence.

5.17. RIGHT TO AUDIT AND/OR ACCESS RECORDS

1. At all times during the period that the Contract is in force and for a period of not less than three (3) years thereafter, the Proposer shall provide all authorized representatives of the FKAA with full access/audit to all its financial records that pertain to services performed and determination of amounts payable under the

Contract including access to appropriate individuals with knowledge of financial records and full access to all additional records, that pertain to services performed and determination of amounts payable under the Contract, permitting such representatives to examine, audit and copy such records at the site at which they are located. Such access/audit shall include both announced and unannounced inspections and on-site audits.

2. Audits conducted under this provision shall be in accordance with generally accepted auditing standards and within established procedures and guidelines of the reviewing or auditing agency.

3. This right to access/audit clause applies to financial records pertaining to all contracts, all contract change orders, and all contract amendments. In addition, this right to access applies to all records pertaining to all contracts, additional work clause items and contract amendments.

4. To the extent the records pertain directly to contract performance; If there is any indication that fraud, gross abuse, or corrupt practices may be involved; or if the contract is terminated for default or for convenience.

5. If an audit, litigation, or other action involving the records is started before the end of the three-year period, the records must be retained until all issues arising out of the action are resolved or until the end of the three (3) year period, whichever is later.

5.18. UNDERSTANDING OF PROPOSAL

By submitting a proposal, the officer certifies that he has full knowledge of the scope, nature, quantity, and quality of work to be performed and detailed requirements of the services to be provided and conditions under which the services are to be provided.

5.19. CONTACT WITH PERSONNEL

Respondents are specifically requested not to contact any FKAA personnel, FKAA

Appointed Officials or FKAA Committee Members during the course of the Proposal or

Selection process. All procedural matters shall be directed to the Purchasing Manager.

NOTE: Any and all Special Conditions and Specifications attached hereto which vary from these

General Conditions shall have precedence.

ATTACHMENT A: PROJECT MAPS

A1: OVERALL LOCATION MAP

A2: VACUUM PIT LOCATIONS – BAYPOINT AREA

A3: VACUUM PIT LOCATIONS – BLUEWATER AREA

A1: OVERALL LOCATION MAP

Project Area Lower

Sugarloaf Key

A2: VACUUM PIT LOCATIONS – BAY POINT AREA

Bay Point Area Information:

This area consists of 109 Vacuum Pits.

The commercial areas along the Overseas

Highway (US1) is served by a gravity system that discharges into the Vacuum

Pit near the Bay Point WWTP.

Bay Point

WWTP

A3: VACUUM PIT LOCATIONS – BLUEWATER AREA

Bluewater Area Information:

This area consists of 19 Vacuum Pits. The

Bluewater Key RV Park has a gravity system with lift station force main which discharges into a buffer tank near the entrance into the Park.

The vacuum system piping proceeds northward along the Overseas Highway

(US 1) to the treatment plant.

B lu ew at e r K ey R

V R e so rt

Attachment B: Project Specifications

FKAA Rev # 2026-08

VACUUM SEWAGE SYSTEM MONITORING SYSTEM

FKAA PROJECT ID 33_09_30.13

FKAA-RFP-0004-26 PAGE 1 OF 8

SECTION 33_09_30.13

PART 1: GENERAL

1.01. SUMMARY

A. This Section includes information related to the requirements for Vacuum Sewage System Monitoring Systems.

1.02. REFERENCE STANDARDS

A. General

All references are to the latest edition and/or version of the indicated document, report, and/or requirement and shall be used during the Work, unless otherwise indicated in the Drawings and/or by the FKAA Representative.

B. American Society of Civil Engineers

SEI 7 Minimum Design Loads and Associated Criteria for Buildings and Other Structure

C. European Standards

EN-16932-3 Drain and sewer systems outside buildings. Pumping systems - Vacuum systems

D. National Electrical Manufacturers Association (NEMA)

TC 2 Electrical Polyvinyl Chloride (PVC) Conduit

TC 3 Polyvinyl Chloride (PVC) Fittings for Use with Rigid PVC Conduit and Tubing

E. International Electrotechnical Commission (IEC)

IEC 60529 Degrees of Protection Provided by Enclosures

F. UL Standards and Engagements

651 Schedule 40, 80, Type EB and A Rigid PVC Conduit and Fittings

G. Industry Standards

Shall be the related standards, procedures, conditions, guidelines, benchmarks, means and methods that pertain to the Work.

H. Laws and Regulations

Shall be all applicable laws, statutes, rules, mandates, regulations, ordinances, codes, and other directives of any City, County, State, and/or Federal governmental body, agency, authority, and/or court having jurisdiction over the Work.

1.03. DELIVERY, STORAGE, AND HANDLING

A. The Vendor shall be responsible for the delivery, storage, and handling of all products in accordance with the product manufacturer's recommendations and/or requirements, and applicable laws and regulations.

1.04. WARRANTY

A. All products and work shall be covered by a minimum one (1) year warranty, which commences on the date of commissioning unless otherwise indicated within the contract or by issued document by the FKAA.

FKAA-RFP-0004-26 PAGE 2 OF 8

1.05. SUBMITTALS

A. General

1. Submittals shall be provided in accordance with the Contract Documents.

B. Product Data

1. Annual Cost Information as required to satisfy requirements herein.

2. Software

3. Gateway

4. Controllers

5. Pedestal

C. Operation and Maintenance Manuals

1. Software

2. Controllers

3. Gateway

D. Shop Drawings

1. As required to provide detailed information on installation of components within the vacuum pit.

2. As required to provide detailed information on the installation of pedestals and components within.

E. Quality

1. Provide information that indicates the Manufacturer meets the minimum requirements indicated herein.

1.06. SPARE PRODUCTS

A. For every 10 controllers provided under the contract, provide 1 spare controller to the FKAA Field Representative.

PART 2: PRODUCTS

2.01. MONITORING SYSTEM

A. General

1. Monitoring systems shall be developed and maintained by the Vendor and compatible with existing valves.

a. The use of third-party interface applications is not allowed.

2. Provide information that indicates the Vendor has a minimum of the following:

a. Five (5) years of continuous experience in the design, deployment, and maintenance of vacuum sanitary sewer monitoring systems including at a minimum of two (2) years for the exact system proposed for this project.

b. Ten (10) fully deployed vacuum sanitary sewer monitoring systems that are exact or very similar to what is proposed for this project.

c. A minimum of 5,000 vacuum sanitary sewer pits using a vacuum sanitary sewer monitoring system that are exact or very similar to that which is proposed for this project.

B. Annual Costs

1. Prior to purchasing any components of the monitoring system, provide to the FKAA Representative, the Annual Cost for all software, royalties, subscriptions, data storage, service agreements, etc. related to the monitoring system based on an annual basis for review and approval. Shall be provided with a line-item

FKAA-RFP-0004-26 PAGE 3 OF 8

cost estimate which provides a description of item, the entity to be paid, quantity, units, cost per unit, and total cost. The FKAA will review and provide related correspondence.

C. Monitoring Interface and Connectivity

1. The software application shall include secure, cloud-hosted Software as a Service (SaaS) platform provided on a subscription basis. The software interface must adhere to enterprise-grade cybersecurity standards and include the following minimum capabilities:

a. Shall provide storage with redundancy and backup

b. Shall be provided with automatic updates

c. User Access and Permissions:

1) Multiple user roles including Operator (read-only) and Manager (control access).

2) Login tracking (date, time, IP location).

3) Ability for users to define work hours and custom alarm notification preferences.

4) Multi-language support, custom measurement units (e.g., KPa, inHg, Bar), and interface themes.

5) Responsive design with seamless access across desktops, tablets, and smartphones.

6) Data export in multiple formats: PNG, JPEG, PDF, CSV, XLS, and others via built-in API/webhooks which require no additional programming.

d. Interface Dashboard

1) Customizable overview map and list view of monitored assets, with real-time status indicators and alarm notifications.

2) Summary displays including:

A) Module type

B) Location

C) Alarms/alerts

D) Activation metrics

E) System health

3) Vacuum trendlines overlaid across multiple stations with historical overlays.

4) Rainfall and valve activations plotted alongside vacuum metrics for analytical comparison.

e. Individual Module Pages

1) Each module’s detail page shall include:

A) GPS-tagged location information

B) Associated station and sewer line

C) Asset identifiers

D) Real-time and historical alarms

E) Signal strength and data transmission logs

F) Configurable alarm and operational thresholds

G) Vacuum pressure readings (if equipped)

H) Time-based activation data and trends

FKAA-RFP-0004-26 PAGE 4 OF 8

D. Alarm Management

1. The system shall support comprehensive alarm configuration, including user-defined thresholds, global and per-module settings, and delivery via:

a. SMS

b. Email

c. Voice Call

d. HTTPS Endpoint

e. API Integration

2. The manufacturer shall maintain in-house integration support for custom configurations with existing municipal platforms.

3. All alarms must include:

a. Unique identifiers

b. Time stamps

c. Delivery logs

d. Acknowledgment records

4. Alarm Conditions (at minimum):

a. Communication failure

b. Valve malfunction

c. High/low vacuum

d. High sump level

e. Pump runtimes

f. Power loss

g. Sensor faults

E. Reporting & Analytics

1. The platform shall support:

a. Custom report generation in collaboration with the municipality.

b. System-wide statistics as well as drill-down reports for specific stations or modules.

c. Advanced analytics such as:

1) Vacuum profile analysis along each vacuum main (including static loss and vacuum level distribution).

2) Inflow & infiltration (I&I) mapping correlating valve activation to rainfall, with prioritization guidance for maintenance.

F. Automatic Air Injection (AAI) Control

1. The interface shall support full configuration and control of electronic vacuum valve controllers, both automatically and manually.

2. Automatic AAI logic shall be user-configurable based on:

a. Vacuum levels at the station or remote sensor

b. Activation intervals and durations

FKAA-RFP-0004-26 PAGE 5 OF 8

c. Control window settings

d. Custom rules (unlimited)

3. All AAI events must be logged, plotted against vacuum levels, and alarmed if execution fails.

G. Station Monitoring & Control

1. Real-time monitoring and control of vacuum and sewer pump stations shall include:

a. Vacuum pump status, VFD control, current, temperature, and runtime

b. Sewage pump monitoring with control logic and operating setpoints

c. Vacuum levels

d. Tank levels and flow totalizers

e. Power supply metrics (Phase, Voltage, Current)

f. Air/liquid ratio monitoring

g. Service log and alerts based on runtime or usage

H. Network Configuration & Administration

1. Network

a. Gateway setup and monitoring

b. Module configuration

c. Site survey tools

2. Administration Panel

a. User management and permissions

b. Project and equipment setup

c. Full audit trail of system and control changes

d. Data grouping and database management

I. Vacuum Valve Pit Monitoring

1. The system shall monitor individual vacuum valve pits and buffer tanks for:

a. Valve activation cycles

b. Stuck valve alarms

c. High wastewater levels

d. Optional vacuum level monitoring

e. Full support for remote operation of actuators and electronic controllers

2. All features must be universally available across all modules to ensure flexibility and system uniformity.

J. Hardware Specifications

1. Gateway(s) shall be as per the following:

a. Shall be LoRaWAN or equivalent modules for secure, low-power, long-range communication.

1) Manufacturer to determine quantity required to provide service to all portions of the Project Area requiring monitoring.

b. IP67-rated enclosure

c. 915MHz frequency

FKAA-RFP-0004-26 PAGE 6 OF 8

d. LTE and Ethernet backhaul

e. M2M and IoT support

f. Listen-Before-Talk, Packet Forwarding

g. Public/private network capabilities

h. Node-B compatibility

2. Communication Modules shall be as per the following:

a. Compatible with the selected Gateway and enabled with minimum:

1) 4 digital inputs

2) 1 digital output

3) 1 analog input

4) UART support

b. Potted, tamper-proof construction

c. Factory-terminated UL-listed IP68 connectors (no field terminations)

3. Power Supplies

a. Battery packs shall be 3.6V, 38,000 mAh minimum, and EPC sealed

b. Shall have a minimum battery life of 5-years (under normal use conditions)

4. Sensors & Auxiliary Hardware

a. Valve sensor shall be reed/micro switch, in accordance with IP68, with no valve modifications required

b. High-level sump sensors shall be No float, adjustable mount, and non-invasive

c. Vacuum pressure sensors shall be connectable at any location, and in accordance with IP67/IP68

d. Electronic valve controllers shall be remote & automatic control, and cycle-tested

e. Rain gauge shall be a tipping bucket, pole-mounted, and in accordance with IP68

5. Poles

a. When required to provide connectivity to the nodes, a utility pole shall be provided that meets the heights required and designed to be in accordance with the FKAA and local regulations.

2.02. CONTROLLER

A. General

1. Manufacturer-supplied controllers shall be compatible with existing valves.

2. Shall have a transparent shell to allow for easy visibility and diagnostics of the internal components of the controller

3. Shall be capable of processing wastewater

4. Tuning range shall allow to be adjusted between 1–20 seconds

5. Trigger accuracy shall be able to activate reliably at vacuum levels up to 50% lower than other systems

6. Consistent timing adjustments for optimized performance

2.03. PEDESTAL AIR TERMINAL PEDESTAL AND REMOTE MOUNT CONTROLLER ARRANGEMENT

A. Shall be constructed from materials that are corrosion resistant and allow for the required housing of monitoring modules, antennas, and/or remote controllers.

FKAA-RFP-0004-26 PAGE 7 OF 8

B. Remote mount controller mounting plate must feature slip key to secure controller in place. The use of a twist lock will not be allowed.

C. All hoses are to be vacuum service rated and color coded for operator ease of connection and repairs.

1. The use of silicone hoses are not allowed.

D. Air terminal Pedestals shall feature an open bottom.

E. Air Terminal Pedestals shall be direct bury and not rely on grommets to seal or support the equipment.

F. The pedestal should feature a complete removable lid for direct top-down access to the vent pipe and housed equipment.

G. Air Terminal pedestals shall have venting provisions to allow adequate air flow for valve pit activation.

2.04. CONDUIT AND FITTINGS

A. PVC Schedule 40 Conduit

1. Shall meet the requirements of NEMA TC 2 and UL 651.

2. Shall be UL listed for concrete encasement, underground direct burial, concealed or direct sunlight exposure, and 90 degrees Celsius insulated conductors.

B. PVC Fittings

1. Shall meet the requirements of NEMA TC-3.

2. Shall be PVC that are slip on.

2.05. RELATED PRODUCTS

A. The Vendor shall provide any related product(s), not specifically described herein or within the Contract Documents, but which is/are required for a complete and proper installation.

B. The products shall be appropriate for the use and environment that the product will be subject to.

C. Selections shall be made by the Vendor and are subject to the approval of the FKAA Representative.

PART 3: EXECUTION

3.01. GENERAL

A. Work shall be performed in accordance with the Project Documents (Specifications, Drawings, Contract, etc.), Permits, Manufacturer Recommendations, all applicable Laws and Regulations, and Industry Standards.

1. If any requirement conflicts with another, the most stringent requirement shall prevail, unless otherwise indicated within the Project Documents and/or by the Engineer.

B. Prior to commencing any Work, the Vendor shall have all required Products, Equipment, and Personnel at the Project Site such that the Work can be completed within a reasonable timeframe.

C. Damage to existing and/or Project installed improvement(s) shall be repaired or replaced by the Vendor as required by the Owner of the improvement(s) at the expense of the Vendor.

3.02. MONITORING SYSTEM COMPONENTS

A. Gateway

1. Shall be installed by Vendor in accordance with manufacturer's recommendations and Project requirements.

2. Coordinate work with the FKAA Field Representative for location of components, pole, mounting, and wiring requirements.

FKAA-RFP-0004-26 PAGE 8 OF 8

B. Software

1. Vendor of monitoring system and/or software shall provide assistance with the FKAA Information Technology Department on installation on devices.

C. Controller

1. To be installed by FKAA Personnel, refer to Section 3.03.A for training requirements.

D. Pedestal and Components

1. To be installed by FKAA Personnel, refer to Section 3.03.A for training requirements.

3.03. TRAINING

A. Installation of Valves and Controller, Pedestals, and Related Components

1. The Manufacturer of the Monitoring System shall provide qualified personnel to train the FKAA Personnel on the installation of the Valves and Controller, Pedestals, and related components as per the following:

a. FKAA will require 2 groups of FKAA Personnel to be trained on separate days. The training of a group shall last no longer than 6-hours per day and the total number of sessions per group shall be no more than 2, unless otherwise approved by the FKAA. The training shall include the installation for 2 Vacuum Pits per group.

B. Monitoring System Software

1. Manufacturer of the Monitoring System shall provide qualified personnel to train the FKAA Wastewater Operations Personnel at a minimum on the operation, modification, and features of the monitoring system.

2. It is anticipated that the FKAA will require 2 groups of FKAA Wastewater Operations Personnel to be trained on separate days, unless otherwise approved by the FKAA. The training of a group shall last no longer than 6-hours per day and the total number of sessions per group shall be no more than 2 unless otherwise approved by the FKAA.

3.04. CLEANUP AND RESTORATION OF WORK AREA

A. The Contactor is responsible for the removal from the Project Site all excess materials, debris, equipment, and for the storage and/or disposal in accordance with applicable Laws and Regulations.

B. The Vendor is to clean the area that Work was performed in and provide a surface that is indicated within the Drawings.

1. If not indicated, the surface shall be comparable to the adjacent area, unless otherwise indicated by the FKAA Representative.

(This Portion of the Page Intentionally Left Blank)

(End of Section)

Attachment C: Florida Keys Aqueduct Authority Request for Proposal Cover Sheet

COVER SHEET

FLORIDA KEYS AQUEDUCT AUTHORITY (FKAA)

REQUEST FOR PROPOSAL

RFP No. FKAA-RFP-0004-26

Wireless Monitoring System for Vacuum Sanitary System

Applicant Contact Information:

Business Name:

Mailing Address:

Phone(s):

E-Mail:

Attachment D: Indemnity, Liability and Insurance Requirements

FLORIDA KEYS AQUEDUCT AUTHORITY

INDEMNITY, LIABILITY AND INSURANCE REQUIREMENTS

INDEMNIFICATION AND HOLD HARMLESS

The Contractor covenants and agrees to indemnify and hold harmless the Florida Keys Aqueduct Authority (The Authority) from any and all claims for bodily injury (including death), personal injury, and property damage (including attorney’s fees) which arise out of, in connection with, or by reason of services provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence, errors, or other wrongful act or omission of the Contractor or its Subcontractors in any tier, their employees, or agents.

GENERAL INSURANCE REQUIREMENTS

The successful proposer is responsible for ensuring that all such insurance obtained will extend protection to any subcontractor who may perform any part of this contract or require any such subcontractor to obtain insurance consistent with this section. Such insurance will be required during the entire term of the contract.

All proposals shall include proof as evidence of the required insurance. either;

Certificate(s) of Insurance or A certified copy of the actual insurance policy (ies).

FKAA, at its sole discretion, has the right to request a certified copy of any or all insurance policies required by this section. Required insurance with the FKAA as the certificate holder must be provided prior to commencement of work.

Insurance policies must be provided be a company authorized to transact business in the state of Florida and companies must maintain a minimum rating of A-, as assigned by the A.M. Best Company.

The Commercial General Liability must include FKAA as an additional insured. (Note: the proof of insurance included with the proposal does not have to include FKAA as an additional insured. (This will only be required of the awarded proposer).

X Commercial General Liability with minimum limits of $1,000,000 Combined Single Limit to include, as a minimum:

Premises Operations Products and Completed Operations Blanket Contractual Liability Personal Injury Liability Expanded Definition of Property Damage

If coverage is provided on a claims made policy, its provisions should include coverage for which claims filed on or after the effect date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the Authority.

X Vehicle Liability with combined single limits of $ 500,000 Combined Single Limit (CSL) to cover all vehicles to be used in fulfilling contract. Owned, Non-Owned and Hired Vehicles.

X Statutory Workers’ Compensation Benefits with Employer’s Liability limits of not less than:

(Or proof of exemption) $100,000 Bodily Injury $300,000 Bodily Injury by Disease, policy limits $100,000 Bodily Injury by Disease, each employee $1,000,000 Employer’s Liability x Professional Liability with minimum limits of not less than $ 1,000,000

Forward all insurance required to FKAA Project Manager prior to commencement.

Attachment E: Required Forms

AFFIDAVIT

OF

STATUTORILY REQUIRED

CERTIFICATIONS

AFFIDAVIT

I, ______________________________________________ according to law on my oath, and under penalty of perjury, depose and say that:

I am ______________________________________________ of the firm of _______________________________________________(“CONTRACTOR/CONSULTANT”), the bidder making the Proposal for the project described in the Request for Proposals for _________________________________________ and that I executed the said proposal with full authority to do so.

By signing this Affidavit, CONTRACTOR/CONSULTANT has sworn or affirmed to the following:

Public Entity Crime Statement

In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a bid, proposal, or reply on a contract to provide goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid, proposal, or reply on contracts to provide any goods or services to a public entity, may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids, proposals, or replies on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By executing this Affidavit, CONTRACTOR/CONSULTANT represents that the execution of this Affidavit will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of the Agreement and recovery of all monies paid hereto and may result in debarment from FKAA’s competitive procurement activities. In addition to the foregoing, CONTRACTOR/CONSULTANT further represents that there has been no determination, based on an audit, that it or any subcontractor has committed an act defined by Section 287.133, Florida Statutes, as a “public entity crime” and that it has not been formally charged with committing an act defined as a “public entity crime” regardless of the amount of money involved or whether CONCESSIONAIRE has been placed on the convicted vendor list.

The CONTRACTOR/CONSULTANT certifies and agrees that CONTRACTOR/CONSULTANT nor any Affiliate has been placed on the convicted vendor list within the last 36 months.

Drug-Free Workplace In accordance with the Florida Statutes, Section…