Fitness and Sports Officials Follow-On DRAFT PWS FY26.pdf

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

FOR

BEALE AFB FITNESS AND SPORTS OFFICIALS

FEBRUARY 2026

1.0 SCOPE

1.1. Background. Beale Air Force Base (AFB) requires professional officiating and scorekeeping services to support its intramural, varsity, and recreational sports programs. These services are critical for maintaining participant safety, ensuring fair play, and contributing to the morale and welfare of base personnel. This contract will be administered by the 9th Contracting Squadron, with the Fitness Center Director and their designated Quality Assurance Personnel (QAP) providing quality assurance oversight.

1.2. Scope. This PWS defines the requirements for a non-personal services contract to provide sports officiating at Beale AFB. The contractor shall furnish all personnel, management, supervision, uniforms, and transportation necessary to perform officiating and scorekeeping services as defined herein.

1.3. Period of Performance. The Period of Performance shall consist of one (1) 12-month Base Year and three (3) 12-month Option Years, which may be exercised at the discretion of the Government. The definitive start and end dates for each period will be specified on the contract award document.

2.0 APPLICABLE DOCUMENTS

The Contractor shall comply with the latest editions of the following documents in the performance of this contract. Where the requirements of this PWS and a cited document conflict, this PWS shall take precedence.

• DAFI 34-114, Air Force Fitness and Sports Programs

• DAFMAN 65-605V1, Appropriated Fund Accounting

• National Federation of State High School Associations (NFHS) - Basketball Rules

• American Football Association - Flag Football Rules

• United Softball Association (USA) / Amateur Softball Association (ASA) - Softball Rules

• United States of America Volleyball (USAV) - Volleyball Rules

• United States Soccer Federation (USSF) - Soccer Rules

3.0 REQUIREMENTS

3.1. Game Staffing and Certification. The contractor shall provide complete and professional staffing for all scheduled sporting events. This requires ensuring the required number of officials are present for 100% of all scheduled games and that they arrive no later than 15 minutes prior to the contest's start time. Critically, every official must possess a valid, current certification from the National Association of Sports Officials (NASO) or a recognized National Governing Body for the specific sport they are officiating. The contractor shall provide proof of certification for all officials to the Government prior to them officiating their first game.

3.2. Rules Enforcement and Professional Conduct. The contractor shall ensure the fair, impartial, and safe execution of all games. Officials must enforce the official rulebooks of the relevant governing bodies (as listed in Section 2.0) and local base by-laws without bias. All contractor personnel shall present a neat appearance in professional officiating attire and are prohibited from using profane language or consuming alcohol or tobacco products in or around the playing area. To prevent any conflict of interest, contractor personnel are also prohibited from participating as players, coaches, or team managers in the same leagues they officiate.

3.3. Documentation and Reporting. The contractor shall manage all game documentation with accuracy and timeliness. This includes ensuring 100% of scorebooks and score sheets are accurately completed and signed by officials at the conclusion of every contest. In the event of a game protest, player ejection, or player injury, the contractor's head official must submit a detailed Incident Report.

3.4. Government Property Management. The contractor shall be fully responsible for safeguarding all government-furnished property. All equipment and materials must be handled with care and secured at the end of each work period. There shall be no loss or damage to government property due to contractor negligence.

4.0 SERVICE SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold describes the minimum acceptable level of service required.

PWS Para. Performance Objective Performance Threshold

3.1 Game Staffing and

Punctuality 100% of scheduled games are staffed with the required number of officials arriving at least 15 minutes prior to start time.

3.1 Official Certification All officials are 100%

certified for the sport they are officiating for the entire season. Zero deviations.

3.2 Professional Conduct No more than 1 validated

customer complaint regarding unprofessional conduct per month.

3.3 Incident Reporting 100% of required reports

(ejections, protests, injuries) are submitted accurately and on time (NLT 1200 next duty day).

3.4 Government Property Control Zero loss or damage to

Government property due to contractor negligence.

5.0 DELIVERABLES

The Contractor shall provide the following deliverables via email to the Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) as specified below.

PWS Section Deliverable Frequency Submit To

3.1 Proof of Official

Certifications Prior to start of each sports season

COR

3.3 Incident Report Within 1 duty day of

incident

COR

6.0 GENERAL INFORMATION

6.1. Contract Manager. The contractor shall designate a Contract Manager (CM) and at least one alternate who has the full authority to act on behalf of the contractor for all matters related to this PWS. The CM or alternate shall be available to the CO and COR. Contact information must be kept current.

6.2. Hours of Operation. Services will typically be required during evenings and weekends, as specified in the game schedules provided by the Government. The contractor is not required to provide services on Federal holidays. The Government will provide a schedule of games, locations, and times at least 10 duty days prior to the first game of a season.

6.3. Cancellations. The Fitness Center will provide notification of cancellation no later than 4 hours prior to a scheduled event. If notice is given after this time, the contractor will be compensated as per the cancellation clause. The contractor will only be paid for contests worked or for cancellations meeting specific criteria.

6.4. Security. The Contractor shall comply with all base access and security procedures.

Contractor personnel shall be responsible for safeguarding all government property provided for their use.

APPENDIX A: WORKLOAD ESTIMATES

The following are estimated annual quantities for planning purposes only and do not represent a guarantee of services to be ordered. The Government reserves the right to increase, decrease, or eliminate sport seasons or total games based on operational needs. Scorekeepers may or may not be requested by the Government for any given game.

Sport Estimated Annual

Games Required Personnel per Game (Intramural)

Required Personnel per Game (Varsity/Extramural)

Basketball 110 2 Referees, 1 Scorer/Timer

2 Referees, 1 Scorer, 1 Timer

Softball 110 1 Umpire, 1 Scorer 2 Umpires, 1 Scorer Flag Football 115 2-3 Referees 4 Referees Soccer 80 1 Referee (up to 3 total with linespersons if required by league rules)

1 Referee, 2 Linespersons

Volleyball 100 1 Referee, 1 Scorer 1 Referee, 1 Umpire, 1 Scorer

APPENDIX B: GOVERNMENT FURNISHED PROPERTY

The Government shall provide the following facilities, equipment, and supplies for the contractor's use in the performance of this contract.

1. Intramural Basketball (Harris Fitness Center, 6051 B St.)

• Gymnasium with Scoreboard and Console

• Scorebooks and Pencils

• Basketballs (Men's and Women's)

• Scorekeeper’s Table with Chairs

• Possession Arrow

2. Intramural Volleyball (Harris Fitness Center, 6051 B St.)

• Gymnasium

• Score Sheets and Pencils

• Volleyballs

• Scorekeeper’s Table with Chairs

• Scoring Flip Chart

• Volleyball Net with Officials’ Stands

3. Intramural Softball (O’Malley Field, Bldg. 2467)

• Two Softball Fields with Scoreboards and Consoles

• Softballs (Men's and Women's)

4. Intramural Flag Football (Base Track Turf Field, Bldg. 2210)

• Turf Field with Scoreboard Control

• Score Sheets and Pencils

• Footballs and Flag Football Flags

• Downs Markers

5. Intramural Soccer (Base Track Turf Field, Bldg. 2210)

• Turf Field with Scoreboard Control

• Soccer balls

• Corner flags

• Goals