Fish Feed Contract New Specs Draft ODNR Template.docx

The Ohio Department of Natural Resources is requesting bids for: FISH FEED; TROUT, SALMON, STEELHEAD, CATFISH, AND MEDICATED ADDITIVES Ordering Division and address: Division of Wildlife, 2045 Morse Road, Columbus, Ohio 43229 Specifications:

The State of Ohio, Department of Natural Resources has requirements for various types of trout, salmon, steelhead, and catfish feed. These various types of feed will be used at Department of Natural Resources Fish Hatcheries throughout the State of Ohio.

These specifications state the minimum levels of protein, fat, moisture, digestible energy, size tolerances, limits and other specifications for pelleted, granulated, extruded and crumbled trout, salmon, and catfish feeds. These requirements are specified in the Trout, Salmon, and Catfish Feed Minimum Content Specifications table on page 8 of this Invitation to Bid.

Initial term from contract award until June 30, 2026. Option for up to 48 months of renewals.

CLASSIFICATION OF ITEMS:

· Starter / Fry Feeds (Sizes mash, crumbled through extruded diet) 10,000 lbs annually

· Salmon Slow Sinking Feed (Sizes up to 2mm) 70,000 lbs annually

· Trout Sinking Feed (Sizes up to 4mm) 8,000 lbs annually

· Trout Floating Feed (Sizes up to 5mm) 90,000 lbs annually

· Catfish Sinking Feed (Sizes up to 4.5mm) 18,000 lbs annually

· Broodfish Feed Sizes Minimum of 6.5mm) 4,000 lbs annually

· Please provide information regarding your ability to manufacture feeds with medications, if applicable. ODNR is most interested in your ability to manufacture feeds with Terramycin and Aquaflor.

Requirements:

A. All feed delivered pursuant to this Bid/Contract must be no older than ninety (90) days after milling date at time of delivery. Each bag must be plainly marked with both the milling and expiration date of the contents in addition to the packaging and label requirements in Section III-C.

B. Feed must not have moisture content more than 10%.

C. All fish feeds produced for this contract shall meet the minimum vitamin and trace mineral/mineral requirements as decreed by the National Research Council (NRC): Nutrient requirements of fish and shrimp1. If a produced feed cannot meet the needs of cold-water or warm-water fish vitamin or trace mineral/mineral content defined by the reference above, then that feed must have a vitamin/mineral “pack” or “pre-mix” added to bring the feed above the minimum’s defined. Preferentially a vitamin/mineral “pack” or “pre-mix” should be added to the feed to assure vitamin, and mineral needs are met no matter what the formulation may contain. This is to protect against storage or oxidative loss over time.

1Jobling, M. National Research Council (NRC): Nutrient requirements of fish and shrimp. Aquaculture Int 20, 601-602 (2012). https://doi.org/10.1007/s10499-011-9480-6

D. Feed must be packaged in new bags suitable for the purpose intended which are capable of providing protection from the normal rigors of storage and transportation for the products contained therein and of sufficient strength to sustain normal hatchery handling. The net weight of feed in bags shall be a standard amount that is the same depending on feed type, not to exceed 55 lbs. Each bag must be labeled to show the weight of the bag, feed size, and diet identification. Labeling shall include minimum Protein, minimum Fat and Maximum Fiber, Moisture and Ash content. Each bag must be marked with the milling date, expiration date and lot/batch identification information.

E. Prices for the various feeds will be per pound.

F. A minimum of eighty-five percent (85%) of the feed by weight must meet the specified pellet size. There will be no more than two percent (2%) dust per bag by weight. Dust is defined as particles that would pass through a 0.42 mm screen.

G. Sinking Feed must be a negative-buoyancy that sinks, with a sinking rate that allows adequate utilization by the fish under normal feeding conditions and practices. Suggested minimum density of 35 lbs per cubic foot.

H. Slow Sinking Feed must be a negative-buoyancy that sinks, with a lower density than regular sinking feed that allows adequate utilization by the fish under normal feeding conditions and practices. Suggested density between 28 and 34 pounds per cubic foot.

I. Floating Feed must be a positive-buoyancy that floats, with a floating rate that allows adequate utilization by the fish under normal feeding conditions and practices. Suggested density between 22 and 28 pounds per cubic foot.

J. All fish feeds provided to the state of Ohio under this Contract will not contain melamine and melamine analogues (cyanuric acid, ammelide and ammeline) over 50ppb.

K. Below are content specifications for each type of feed specified for use by the Ohio Department of Natural Resources Fish Hatcheries locations:

L. At least 50% of the protein percentage requirement must be from high quality fish meal. High Quality Fish Meal shall be used to satisfy the protein requirements of each feed as delineated above for each feed item. High Quality Fish Meal will be whole fish meal and meet as a minimum the following specification:

A. Protein content: Minimum 65% B. Ash content: Maximum 18% C. Salt content: Maximum 3% D. Pepsin Digestibility: Not Less than 94%.

M. Freight and shipping costs shall not be applied to minimum orders equal to or greater than 15,000 lbs. Vendors shall still accept smaller orders, but can charge the cost of actual ground shipment. Shipping shall include delivery of up to 3 locations described in “Delivery Locations” below.

N. Valid transportation permits may be required based on delivery location. All transportation permits will be the responsibility of the authorized carrier under this contract.

Substitution of Items: During the term of any ensuing contract, the awarded bidder/contractor may provide alternate items other than those indicated in the Bid Prices below. Prior to the provision of any alternate however, the contractor must notify and obtain written permission from the Ohio Department of Natural Resources, Division of Wildlife’s Fish Management Section. ODNR, Division of Wildlife Fish Management Section may require samples prior to the approval of any alternate item(s). Unauthorized substitutions may result in suspension or cancellation of the contract.

Delivery: Supplies will be delivered to the participating agency within twenty-one (21) days after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency. Acceptance (transfer of title) will occur upon the inspection and written confirmation by the ordering agency that the supplies delivered conform to the requirements set forth in the Contract. Unless otherwise provided in the Contract, acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

Upon shipment of any order pursuant to this Bid/Contract, the Contractor shall notify each ODNR contact or his/her designated contact for which the shipment(s) is designated of the shipment date and full shipping information including the date shipped, bill of lading and/or carrier progressive number, delivery tracking identification number(s) and the identity and full contact information for the carrier transporting the shipment as well as procedures for contacting the carrier. Upon award of a Contract, ODNR and will furnish the awarded contractor all location contact information required for the Contractor to comply with this clause.

Pre-bid Conference: January 21, 2025 10 AM (ET). Please RSVP to Chris French at chris.french@dnr.ohio.gov by January 20, 2025 4 PM (ET). Attendance is not mandatory to bid.

AUTHORIZED DELIVERY LOCATIONS: The following are the authorized delivery locations for materials ordered pursuant to any contract awarded as a result of this Invitation to Bid.

OHIO DEPARTMENT OF NATURAL RESOURCES – FISH HATCHERY DELIVERY LOCATIONS

Castalia State Fish Hatchery (CASFH) 7018 Homegardner Road Castalia, Ohio 44824 London State Fish Hatchery (LOSFH) 2470 Roberts Mill Road SW London, Ohio 43140 St. Marys State Fish Hatchery (SMSFH) 01735 Feeder Road St. Marys, Ohio 45885

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Economic Price Adjustment

The Contract prices(s) will remain firm for the initial term of the Contract. Thereafter, the Contractor may submit a request to increase its price(s) to be effective 30 calendar days after acceptance by the State. No price adjustment will be permitted prior to the effective date of the increase received by the Contractor from its suppliers; on purchase orders that are already being processed; or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery, the increase will apply to all deliveries made after the effective date of the price increase.

The price increase must be supported by a general price increase in the cost, e.g., increases in the cost of raw materials, labor, freight, workers’ compensation and/or unemployment insurance. Detailed documentation, to include a comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive documentation includes, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase in such areas as raw materials, freight, fuel or labor, etc.

Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the Contractor is responsible to notify the State immediately. The price decrease adjustment will be incorporated into the contract and will be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease, such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be returned to the pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject section VI I. - Standard Terms and Conditions. Suspension/Termination and the Contract Remedies sections.

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