Firm_Experience_.pdf

This is a Firm Experience Qualifications form issued by the City of Palo Alto for a 3-Year Water System Leak Detection Services contract (RFP #RFP194078). The project requires annual leak detection surveys of the city's 231-mile water distribution system, which includes water mains ranging from 4 to 24 inches composed of multiple pipe materials. Key deliverables include an annual leak detection plan, comprehensive leak surveys, and detailed reports documenting leak locations, methodology, and prioritization. The proposal submission deadline is May 14, 2025, at 3:00 pm, with a project release date of March 19, 2025. Respondents must complete the City's Utility Map Request Form and submit it to utilitymaprequest@cityofpaloalto.org with "Water System Leak Detection Services" in the subject line. The contract will be evaluated based on technical approach, past performance, and demonstrated capability to conduct thorough water system leak detection.

The contract is structured as a Fixed Fee form with a maximum not-to-exceed fee and progress payments based on project completion percentage. Proposers must demonstrate financial stability through audited financial statements, reviewed financial statements, or a letter of good standing from a financial institution and must be licensed to do business in California. Insurance requirements mandate multiple coverage types with minimum limits of $1,000,000 per occurrence. Firms must submit at least five references from similar projects completed within the past five years, along with evidence of their adherence to project schedules and budgets. The project is driven by California Senate Bill 555, which requires water loss analysis and aims to reduce the city's current real water loss of 25.3 gallons per capita per day to meet the regulatory standard of 16 gallons per capita per day by 2028.