Firm_Experience_.pdf

This is a Firm Experience Qualifications form from the City of Palo Alto Fire Department for the On-Call Fire and HazMat Plan Review and Environmental Consultation Services contract. The City of Palo Alto Fire Department is procuring multiple professional services contractors through RFP #RFP194180 to support the Fire Prevention Bureau with permit processing and plan review functions. Required services include permit data entry, application processing, plan reviews for fire alarm systems, fire sprinkler systems, and hazardous materials permits, as well as environmental site investigations and consultation. The RFP was released on May 29, 2025, with written questions due by June 5, 2025, and proposals due by June 19, 2025, at 3:00 pm. The contract will be structured as a time and materials arrangement with a fixed-fee maximum "not to exceed" amount negotiated between the City and selected contractors. Selected firms will be responsible for providing their own staff, equipment, and training while ensuring compliance with IT security, ethics, and harassment training requirements.

The contract requires proposers to submit evidence of financial stability and detailed hourly rates for various positions including Permit Technicians, Fire Plans Examiners, HazMat Plan Reviewers, and Senior Fire Plan Reviewers. Evaluation criteria include proposal quality, proposed solution, firm experience, cost, and compliance with requirements. Comprehensive insurance coverage is mandatory, with minimum requirements of $1,000,000 per occurrence for various liability types, and insurance providers must maintain an AM Best's Key Rating of A-:VII or higher. The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Invoicing and payment will be processed electronically based on specific hourly rates for each position category, with reimbursable expenses paid at cost. The professional services agreement template indicates potential multi-year contract terms with flexible task order engagement, and the City reserves the right to reject any or all proposals.