Firefighter_s protective Clothing 65 sets 2_2.pdf

HART COUNTY BOARD OF COMMISSIONERS

800 Chandler Street

HARTWELL, GA 30643

DATE: 02/27/2024

BID NOTICE

Sealed bid for:

Sixty-Five, (65), Full Sets of Firefighter’s PPE, i.e., Traditional Helmet, Particulate Hood, Jacket, Pants, Gloves, and Rubber Structural firefighter Boots subject to the conditions and provisions set forth in the attached bid package will be received at the Hart County Board of

Commissioners office until Thursday April 04, 2024 at 3:00 pm. The commodities and/or services must be furnished as described and specified in this package.

Bids must be received either via mail or hand delivered in a sealed envelope. Faxed or emailed bids cannot be accepted.

Please address mailed bids, Fed-Ex, UPS, or hand delivered bids to:

Atten: Lawana Kahn

800 CHANDLER STREET

HARTWELL, GA 30643

Also, please show the following on the OUTSIDE of the envelope:

BID FOR: “Firefighter’s PPE and your Company Name”

NOTE: Some “Next Day” deliveries may not get delivered to this office prior to the bid opening.

Please be aware of this and make arrangements to have your bid here on time, as late bids will be rejected.

NOTICE: If you are downloading this information from a web page, you must register with Hart

County at the contact information listed in Section IV, Interpretations or Addenda or via email at jconwell@hartcountyga.gov This is the only way Hart County can be sure that you receive all addendum and relevant information for this bid.

mailto:jconwell@hartcountyga.gov

HART COUNTY FIRE DEPARTMENT

BIDS FOR “Firefighter’s Protective Clothing and Equipment”

DATE BIDS DUE: Thursday April 04, 2024 at 3:00 p.m.

BID FORM

800 CHANDLER ST., HARTWELL, GA 30643

The (Company)___________________________________________________________ submits herewith Bid in response to bid request in this package, and in compliance with the description(s) and/or specification(s) attached hereto:

NOTE: You must sign and complete the Bid Supplemental Form and Contractor Affidavit.

PRICE: Sixty-Five, (65), Full Sets of Firefighter’s PPE, i.e., Traditional Helmet, Particulate

Hood, Jacket, Pants, Gloves, and Rubber Structural firefighter Boots

Price in Numbers

Additional price

The following Addenda to the Bidding and Contract Documents are acknowledged:

Addendum No: Dated:

Addendum No: _________________ Dated: ______________________________

OFFICIAL COMPANY ADDRESS ______

EMAIL ADDRESS

SIGNATURE

PRINT NAME

TITLE PHONE ______

DATE FAX

Corporate Seal (if applicable)

BID SUPPLEMENTAL FORM

DATE: _____________________________

NOTICE: Hart County Purchasing Policy prohibits awards to a (1) county employee, (2) employee of a constitutional officer, (3) a Board of Commissioner Member, (4) Constitutional Officer or to a company/business where a county employee/Constitutional Officer holds any interest. These prohibitions also apply to immediate family members of those listed above. By signing below, you are confirming that these prohibitions do not apply to your company/bid.

References: Name, Title, Organization Phone Number, and email address

1.

2.

3.

The _____________________________________________ (Bidder) takes the following exceptions to the specification and bid documents:

(Important: See section IIb)

CONTRACTOR AFFIDAVIT AND AGREMENT

By executing this affidavit, the undersigned contractor verified its compliance with

O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is contracting with the Hart County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United State Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the Hart

County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule

300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the (name of the public employer) at the time the subcontractor(s) is retained to perform such service.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE _____ DAY OF_____________, 20___

Notary Public

My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the ”EEV/Basic

Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland

Security, in conjunction with the Social Security Administration (SSA).

Contact Chief Jerry Byrum or John A. Boudway, HCFD for any questions concerning the bid.

Chief Jerry Byrum

Hartwell GA 30643

706-856-5325 or 706-371-4376

E-mail: hcfchief@hartcountyga.gov

John A. Boudway

Hartwell GA 30643

706-460-6079 or Cell 706-680-2400

E-mail: jboudway@hartcountyga.gov

I. GENERAL INFORMATION FOR BIDDERS

Hart County reserves the right to reject any or all bids, further negotiate with one or more bidders, and, waive any technicalities or informalities if it is deemed in the best interest of the County. Hart

County assumes no responsibility in the costs incurred by the bidder in preparing a response.

The Hart County Board of Commissioners reserves the right to waive technicalities, to accept or reject any and all bids or proposals and to waive any irregularity in any bid or proposal received, to award the entire bid or proposal to one vendor or multiple vendors or to make awards by group or location, whichever is in the best interests of Hart County.

It is the bidder’s responsibility to verify all quantities and specifications are met to perform the work as specified herein, before submitting their bid. Price submitted shall include all labor and materials for completion of the work. In the event of a conflict between these specifications and any referenced specifications the higher quality specification shall supersede. Quantities listed are approximate and may be varied at the discretion of the Owner.

All measurements given on the list of work to be done are approximate. It is the contractor’s responsibility to verify all quantities and measurements necessary to perform the work as specified herein, before submitting their bid.

Bids submitted and prices submitted shall be valid for 90 days after submittal of bids. After this 90 day period, the bidder has the right to withdraw his pricing or be awarded the work at the bid price should the County choose to award this work. If only one bid is received the County may choose to not open the bid and solicit additional bids prior to opening all bids in a public meeting.

mailto:hcfchief@hartcountyga.gov mailto:jboudway@hartcountyga.gov

II. PREPARATION OF BID

A. Bidders must submit bids on the proposal forms provided. Additional materials can also be included with the bids. Complete the bid form, bid supplemental form, and contractor affidavit. Place the bid in both numbers and words on the bid form in the space provided. In the event of a conflict between the number and words bid the price in words shall be used. Place bid within an envelope addressed:

Atten: Lawana Kahn

Hart County Board of Commissioners

Hartwell, GA 30643

Place on outside of envelope(s):

1) “Firefighter’s PPE” along with your company name.

B. Any deviations (exceptions) from the bid specifications must be included on the Bid

Supplemental form. Such deviations may be evaluated by the Owner in making a final determination as to the selection of a bidder.

C. Submit proposals filled out in ink or typewritten, without erasure, interlineations, or changes.

No bid changes will be permitted to be placed on the outside of the envelope. If a bidder desires to change the bid prior to the deadline for acceptance, the bidder may remove and place the revised bid in a new sealed envelope.

D. Make proposals in the name of the principal and if it is a partnership, give names of all parties.

Give the exact post office address. If an agent submits proposals, provide satisfactory evidence of agency authority with proposal.

III. BIDDER’S RESPONSIBILITY

A. Before submitting their bid, the Bidder shall carefully perform all necessary investigations to inform themselves thoroughly as to the specifications needed for this work.

IV. INTERPRETATIONS OR ADDENDA

Any questions concerning this invitation should be directed via fax or mailed to:

Terrell Partain

County Administrator, 800 Chandler Street

Hartwell, GA 30643

Fax: 706-376-9477

Hart County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

No oral changes or interpretations shall be made to any bidder regarding the bid Documents or any part thereof. Every request for an interpretation shall be made in writing via fax or mail to: Terrell

Partain, Hart County Administrator, at the contact information above.

Any inquiry received five or more days prior to the date fixed for acceptance of bids will be given consideration and addressed to all known bidders in the form of an Addendum. Any changes or interpretations to the specifications shall also be in the form of an Addendum to the Bid Documents.

All Addenda will be faxed and mailed to each person holding Bid Documents, but it shall be the bidder’s responsibility to make inquiries as to the Addenda issued. All such Addenda shall become part of the Bid Documents and all bidders shall be bound by such Addenda, whether or not received by the bidders. It shall be the bidder’s responsibility to ensure delivery of any and all requests for interpretations.

V. OTHER REQUIREMENTS

Should the contractor, in the opinion of Hart County representatives, fail to comply with any requirements of these specifications, the County may delay work until such requirements are satisfactorily met.

Any quantity listed is approximate and/or estimated. The Contractor shall verify all quantities.

Hart County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

This bid package and any subsequent bid addendum are the specifications and contract documents for this project. The County must approve any variance from the required specifications in writing.

If there is a conflict between these specifications and any referenced specifications, the higher quality specification shall be applied.

VI. TECHNICAL SPECIFICATIONS

All Protective Clothing and equipment must meet NFPA 1971, Standards on Protective

Ensembles for Structural Fire Fighting and Proximity Fire Fighting Current Edition, 2018

Jacket Construction The outer shell shall be constructed of a blend of DuPont™ Kevlar® and Nomex® having an approximate weight of 6.4 oz. or greater per square yard in a twill weave. The shell material must be treated with a durable water-repellent finish that offers resistance to liquid absorption. The color of the garments shall be gold.

The thermal liner shall be constructed of Two (2) layers with an approximate weight of 7.1 oz. or greater per square yard. This thermal liner consists spun laced Nomex®/Kevlar® aramid blend, quilt stitched to a Nomex® filament and FR rayon/para-aramid/nylon face cloth or equivalent. (Examples of

Thermal liner: Core CXPtm / TENCATE “TITANIUMTM SL2i”)

The moisture barrier material shall be “STEDAIR® 3000.”

Lime/yellow 3M Scotchlite™ Triple Trim (L/Y borders with silver center). The trim shall be in the following widths and shall be NFPA Basic style; 3-inch-wide stripes - around the bottom of the jacket within approximately 1 inch of the hem and around the back and chest area approximately 3 inches below the armpit, around each sleeve below the elbow.

Front Closure

Inner closure zipper / Outer hook and loop

SEWN ON RETROREFLECTIVE LETTERING

Each jacket shall have 3” lime/yellow 3M Scotchlite™ lettering IN AN ARCH on the upper back of the Jacket reading: “HART COUNTY”

LETTER PATCH

Rear Name Plate Panel

The Hanging letter patch shall be constructed of a double layer of outer shell material. The letter patch shall attach to the rear inside hem of the jacket with a combination of snap fasteners and FR hook and loop fastener tape. This will include 3” lime/yellow 3M Scotchlite™ lettering “WITH THE

FIREFIGHTERS LAST NAME”.

Knit wristlets with thumb loops.

Chest left pocket = radio pocket

Microphone clip above radio pocket left chest.

Left hand pocket = Handwarmer pocket minimum 8” x 8” x 2”

Right hand pocket = Handwarmer pocket minimum 8” x 8” x 2”

Flashlight holder right chest

PANT CONSTRUCTION

The outer shell shall be constructed of a blend of DuPont™ Kevlar® and Nomex® having an approximate weight of 6.4 oz. or greater per square yard in a twill weave. The shell material must be treated with a durable water-repellent finish that offers resistance to liquid absorption. The color of the garments shall be gold.

The thermal liner shall be constructed of Two (2) layers with an approximate weight of 7.1 oz. or greater per square yard. This thermal liner consists of spun laced Nomex®/Kevlar® aramid blend, quilt stitched to a Nomex® filament and FR rayon/para-aramid/nylon face cloth or equivalent. (Examples of

Thermal liner: Core CXPtm / TENCATE “TITANIUMTM SL2i”)

The moisture barrier material shall be “STEDAIR® 3000.”

RETROREFLECTIVE FLUORESCENT TRIM

Lime/yellow 3M Scotchlite™ Triple Trim (L/Y borders with silver center). The trim shall be in the following widths and shall be NFPA Basic style; 3-inch-wide stripes.

The pants shall have a stripe of retroreflective fluorescent trim encircling each leg below the knee to comply with the requirements of NFPA #1971 Bottom of trim band shall be located approximately

3” above cuff.

KNEE REINFORCEMENTS

The knee area shall be reinforced with foam padded knee patch no smaller than 9” x 12” black in color.

CLOSURE

Inner – Hook & Loop / Outer – Hook & Dee

EXPANSION POCKETS

An expansion pocket, measuring approximately 2 inches deep by 10 inches wide by 10 inches high shall be double stitched to the side of each leg, (ONE (1) right pocket and ONE (1) left pocket), straddling the out-seam above the knee and positioned to provide accessibility. The pocket flaps shall be closed by means of FR hook and loop fastener tape.

PANT CUFF REINFORCEMENTS

The cuff area of the pants shall be reinforced.

The cuff reinforcement shall not be less than 2 inch in width and folded in half, approximately one half inside and one half outside the end of the legs for greater strength and abrasion resistance. The cuff reinforcement shall be double stitched to the outer shell for a minimum of two rows of stitching. This independent cuff provides an additional layer of protection over a hemmed cuff.

Pants that are turned and stitched at the cuff, as opposed to an independent cuff reinforcement, do not provide the same level of abrasion resistance, and shall be considered unacceptable.

SUSPENDERS & ATTACHMENT

On the inside waistband shall be attachments for the standard "H" style Padded suspenders. There shall be four attachments total – 2 in front, 2 in back.

REVERSE BOOT CUT

The outer shell pant leg cuffs shall be constructed such that the back of the leg is approximately 1 inch shorter than the front. The liner shall also have a reverse boot cut at the rear of the cuff and a concave cut at the front to keep the liner from hanging below the shell. This construction feature shall minimize the chance of premature wear of the cuffs and injuries due to falls as a result of

"walking" on the pant cuffs. Pants that have “cut-outs” in the back panel rather than a contoured boot cut shall be considered unacceptable.

THIRD PARTY TESTING AND LISTING PROGRAM

All components used in the construction of these garments shall be tested for compliance to NFPA

Standard #1971 by Underwriters Laboratories (UL). Underwriters Laboratories shall certify and list compliance to that standard. Such certification shall be denoted by the Underwriters Laboratories certification mark.

LABELS

Appropriate warning label(s) shall be permanently affixed to each garment. Additionally, the NFPA certification label shall include the following information:

Compliance to NFPA Standard #1971

Underwriters Laboratories classified mark.

Manufacturer's name

Manufacturer's address

Manufacturer's garment identification number

Date of manufacture

Size

ISO CERTIFICATION / REGISTRATION

The protective clothing manufacturer shall be certified and registered to ISO Standard 9001 to assure a satisfactory level of quality. Indicate below whether the manufacturer is ISO certified and registered by checking either "Yes" or "No" in the space provided.

_____Yes _____No

WARRANTY

The manufacturer shall warrant these jackets and pants to be free from defects in materials and workmanship for their serviceable life when properly used and cared for.

HOOK AND LOOP SUPPORT PROGRAM

Support program shall cover hook or loop tape that has begun to fray or otherwise degrade from normal wear. This program shall remain in effect for a period of five years from the original date of manufacture of the garment. This support program shall cover the repair or replacement, without charge, of any hook and/or loop on the garments produced by the manufacturer providing the garments are otherwise serviceable.

This support program does NOT cover damage from fire, heat, chemicals, misuse, accident or negligence. Failure to properly care for garments shall serve to void this support program.

SIZING BY VENDOR

Both male and female sizing samples shall be available.

Both male and female sizing samples shall be on hand for use when sizing. The vendor shall be available to perform all sizing requirements within 96 hours of written notice. Measuring with a tape measure is not acceptable.

BAR-CODE/RECORD KEEPING INTERFACE

A 1-dimensional barcode, in the interleaved 2 of 5 format shall be printed on the label of each separable layer of the garment.

This barcode shall represent the serial number of the garment. The manufacturer shall be able to provide a detailed list of each asset of a drop-shipped order, and shall include the following:

• Brand

• Order Number

• Serial Number

• Style Number

• Color

• Description

• Chest/Waist Size

• Jacket/pant Length.

• Sleeve Length

• Date of Manufacture

• Mark-For Data

This information shall be able to be imported into the manufacturer’s web-based system designed to facilitate the organization and tracking of assets in accordance with the cleaning and inspection requirements of OSHA and NFPA 1851.

EXCEPTIONS TO SPECIFICATIONS

Any and all exceptions to the above specifications must be clearly stated for each heading. Use additional pages for exceptions, if necessary.

COUNTRY OF ORIGIN

Jackets and Pants shall be manufactured in the United States.

Details and specifications are subject to change as necessary, without notification.

“Helmet”: Traditional Firefighters Helmet.

• Standard in 6-point configuration

• Flannel Headband Liner

• Black Nomex Earlaps

• 6-inch Eagle Front Holder

• Nomex Chinstrap Options: Enhances safety, performance and fit through quick-release buckles, postman's slide, and hook and loop stowage system. 2-point configurations.

• Trapezoid reflective Trim in Lime/Yellow

• Bourkes style eye protection

• Compliance: NFPA 1971-2013 (Structural)

• Made in the USA: Yes

• Head Size Accommodated: 6 to 9 adjustable ratchet.

• Leather front shield with “HART COUNTY” on the top line, “FIRE” on the bottom line and the station number placed in the middle.

Will need the following colors, White, Yellow, Red, Blue, and Black.

(Examples of the type of Helmet, Cairns 1010 or 1044, Bullard lightweight, Morning Pride, Phenix, Pacific.)

“Hood”: Majestic HALO Nomex blended particulate hood.

“Gloves”: FC-P5000 Phoenix Structural Gloves.

“Boots” Rubber 14 Inches in height must meet NFPA 1971 and NFPA 1992 incorporated in the 2022 edition of NFPA 1990 and meet the current edition of NFPA 1971, 1992, 1990 as of this date.

Shipping cost must be included in bid price.

End of Bid Package