Fire_Vehicle_Exhaust_Extraction_Systems.pdf
PDF 142 KB Posted
- Attached to
- OPEN Fire Vehicle Exhaust Extraction Systems State and local contract opportunity
- Solicitation number
- SS25-14
- Issued by
- Orange County, Florida
About this file
This is a single source solicitation document from the City of Winter Park, Florida, for Fire Vehicle Exhaust Extraction Systems. The solicitation, identified as SS25-14, seeks to procure Plymovent Fire Vehicle Exhaust Extraction Systems from Safe Air Corp., with a release date of October 4, 2024, and a response deadline of October 25, 2024, at 2:00 pm. The document indicates that the procurement is specifically for repairs and maintenance of Plymovent systems already in service at three fire stations, with the goal of maintaining compliance with NFPA safe breathing air regulations.
The estimated fiscal year spending for this procurement is $50,000, and the city acknowledges that this purchase will obligate them to Safe Air Corp. for future maintenance and potentially similar future purchases. The solicitation emphasizes that Safe Air is the exclusive dealer of Plymovent systems, which justifies the single source procurement method. The document includes a vendor questionnaire section and requires potential vendors to provide specifications and information, though the specific details of those requirements are not fully elaborated in the provided document. The procurement follows Florida Statute 287.057 and will remain active for fifteen business days to allow for potential alternative vendors to demonstrate their capabilities.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| LET_Exclusivity_Safe_Air_August2024.pdf |
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Text version
SS25-14
FIRE VEHICLE EXHAUST EXTRACTION SYSTEMS
City of Winter Park
401 South Park Avenue
Winter Park, FL 32789
RELEASE DATE: October 4, 2024
DEADLINE FOR QUESTIONS: undefined
RESPONSE DEADLINE: October 25, 2024, 2:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/cityofwinterpark https://secure.procurenow.com/portal/%7bproject.government.code%7d
City of Winter Park
Fire Vehicle Exhaust Extraction Systems
I. Summary
II. Notice
III. Vendor Questionnaire
Attachments:
A - Plymovent_Safe Air - Single Source Letter
Single Source #SS25-14 Title: Fire Vehicle Exhaust Extraction Systems
1. Summary
Supplier: Safe Air Corp.
Description: Plymovent Fire Vehicle Exhaust Extraction Systems
To date, the listed supplier has been identified as the exclusive source for this product/service. Notice is hereby provided that this product/service may be a single source.
Any supplier that believes they are capable of providing the same type of product/service should submit product information, statement of qualifications, and/or capabilities, as applicable, by the due date.
This posting will remain active for fifteen (15) business days pursuant to Florida Statute 287.057.
2. Notice
It is the policy of the City of Winter Park to consistently purchase goods and services by full and open competition. The taxpayers of Winter Park are best served when we make sound business decisions based on competitive bids or proposals. Early acquisition planning, including the Procurement Division, can help to avoid delays and facilitate effective market research. However, there may be instances in which a method other than full and open competition can be justified. If a user department determines that a method alternative to full and open competition is necessary or in the best interest of the City of Winter Park, appropriate justification for that course of action must be submitted to the Procurement Division for approval in order to waive the competitive procurement process.
Requestor: Dan Hagedorn
Date: Friday, October 4, 2024
Request For: Single Source
Single Source (use for single purchases only): The supply of a product or service is so uniquely* qualified that is only available from a solitary source.
*Definition of Uniquely:
A. Being the only one of its kind
B. Without an equal or equivalent; unparalleled
C. Unusual; extraordinary
D. Characteristic of a particular category, condition or locality
Brand/Manufacturer: Plymovent Fire Vehicle Exhaust Extraction Systems
Proposed Vendor: Safe Air Corp.
Fiscal Year: FY25
Estimated FY Spending: $50,000
1. Explain why the product/service requested is the only product/service that can satisfy your requirements.
Be specific with regard to specifications, features, characteristics, requirements, capabilities and compatibility. Describe what steps have been taken to make this determination:
Repairs and maintenance for Plymovent system already in service at three (3) of the fire stations.
2. Explain why this service provider, supplier or manufacturer is the unique available source from which to obtain this product/service. Describe the efforts that were made to verify and confirm the validity of a distributor’s claim to be the only available source. (Obtain and include a signed letter from the manufacturer confirming claims made by distributors of exclusive distributorship):
Plymovent systems must be properly maintained to extract vehicle exhaust for all fire stations in order to comply with NFPA safe breathing air regulations.
3. Will this purchase obligate the City to a particular vendor for future purchases? (Either in terms of maintenance that only this vendor will be able to perform and/or if we purchase this item, will we need more “like” items in the future to match this one?):
Yes
4. Please describe your market research and the results thereof, including a description of other similar sources or products available and why they are not acceptable:
Safe Air is the exclusive dealer of Plymovent systems.
I certify that the above statements are true and correct to the best of my knowledge, and that prices obtained are fair and reasonable. I also certify that neither I, nor my family members, will gain or receive any additional benefit because I have recommended that this acquisition be obtained solely from a designated vendor or contractor.
Department Head: Dan Hagedorn Date: Friday, October 4, 2024
3. Vendor Questionnaire
3.1. Does your company provide this product/service?*
☐ Yes
☐ No
*Response required
3.2. Vendor Specifications and Information*
Please upload your specifications and information.
*Response required
File details come from the government source that posted it. Updated .