Fire System _scope_FY_26__27.docx

GRAFTON CORRECTIONAL INSTITUTION AND GRAFTON REITIGRATION CENTER

The Ohio Department of Rehabilitation and Correction – Grafton Correctional is currently seeking a contractor to provide fire system inspection and repairs at The Grafton Correctional Institution and Grafton Reintegration Center, 2500 South Avon Beldon Rd, Grafton Ohio.

DESCRIPTION:

The contractor is assigned to the institutional Health and Safety Officer providing fire system inspections and repairs. The contract term for said services will begin upon approval of the contract and continue through June 30, 2027. Candidates for the position must be licensed to provide fire system inspection. Candidates will also be subject to a criminal background check and must assume the responsibility of working in a potentially hazardous environment.

SCOPE OF SERVICE:

Fire Alarm Inspection - Annually: perform a functional test of all initiating and notification devices which include the following: pull stations, smoke detectors, air sampling duct detectors, beam detectors, fire phones, notification speakers, horn and strobe devices, door holders, tamper switches, waterflow devices and any other devices that may be connected to the fire alarm panel. Functionally test all control functions related to the fire panel and ensure that primary & secondary power supplies are operating satisfactorily. Institution is to provide any lifts or ladder(s) above 6 feet in height which may be needed to access detection equipment. Wet System - Annually: visually inspect the hydraulic placard, vane type waterflow switch, alarm pressure switch, water motor alarm gong, valve tamper switch and spare sprinkler head box. Inspect the Siamese connection for visibility, accessibility, identification signs, caps, leakage from check valve, drain valve and general condition of couplings and clapper assembly. Inspect, from the ground level, any exposed sprinkler pipe, fittings, sprinkler heads, hangers and make any recommendations as to areas that, in our opinion, might be troublesome during cold weather months. Perform a function test on any alarm pressure switch, vane type water flow switch, valve tamper switch and water motor alarm gong (if applicable). Perform a main drain test on each wet sprinkler riser. We will operate each control valve through a full range of motion from open to shut and back to open. Perform maintenance on the OS&Y valve by lubricating the stem. Wet Fire Sprinkler System(s) - Quarterly: Visually inspect the hydraulic placard, vane type waterflow switch, alarm pressure switch, water motor alarm gong and valve tamper switch. Inspect the Siamese connection for visibility, accessibility, identification signs, caps, leakage from check valve, drain valve and general condition of couplings and clapper assembly. Perform a function test on the water motor alarm gong (if applicable). Perform a main drain test on any wet system that has a backflow preventer or pressure control valve upstream from the wet pipe

Fire Hydrant Inspection(s) - Annually: Operate the fire hydrant through a full range of operation, watching flow conditions for any unusual sounds or debris being discharged during the flow. Perform a visual inspection of the caps, threaded outlets, bonnet and operating nut. Once complete with the flushing, we will monitor the hydrant to ensure that the hydrant drains properly – industry standard is 60 minutes. Maintenance will be performed on the hydrant by lubricating the threaded outlets and bonnet on those hydrants that have an external lubrication port. Those systems that contain hose houses will be visually inspected for proper operation and any system that has a monitor nozzle attached will be flow tested to determine range and correct operation. Fire Extinguisher Inspection -– Annually: Visually check the fire extinguisher for damage, correct pressure or weight, condition of hose, gauge, cabinet, bracket and signs. Replace the tamper seal, fire extinguisher inspection tag and gently fluff the fire extinguisher to ensure the powder is not caked. Kitchen Hood System Inspection - Semi-Annual: Functional testing of the detection, manual pull station, gas/electric shut-down and alarm interconnection (if present); replace fusible links and inspect per the applicable fire suppression inspection sections of NFPA 17 or 17A requirements Backflow Device Inspection - Annually - Test and certified annually as required by the city water department. All devices are inside. Extra fee for confined space. Pricing is based on the backflow inspection being conducted with the sprinkler inspections.

CONTRACTOR RESPONSIBILITIES:

All inspections are documented, and copies are provided. All work will be performed during normal working hours.

The equipment and systems covered under this proposal will also be analyzed to detect potential failures. If corrective actions are found necessary, a service follow up report will be submitted to you along with the inspection/test reports.

Areas of the institution to be inspected.