FIRE_HYDRANT_SAMPLE_AFFIDAVIT_(3).pdf

This is a manufacturer's affidavit of compliance for fire hydrants submitted in support of the Town of Manchester, Connecticut's solicitation for waterworks and sewerage supplies. The Town of Manchester is procuring repair parts for its municipal water and sewer system, including fire hydrants, manhole frames and covers, mechanical joint retainer glands, resilient wedge gate valves, valve boxes, curb boxes, copper tubing, corporation stops, curb stops, ductile iron fittings and pipe, couplings, water main repair clamps, PVC pipe and fittings, service saddles, and manhole extension rings, with quantities ranging from 5 to 20 units per line item. The question submission deadline is March 6, 2026, at 4:00 PM, and bids must be submitted electronically via the Town of Manchester Procurement Portal by March 11, 2026, at 11:00 AM, with virtual bid opening occurring the same day via Zoom. The contract term extends from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement.

Bidders must submit per-unit pricing for each line item and specify lead times in calendar days after receipt of order. Manufacturers' affidavits of compliance, such as the fire hydrant affidavit provided, are required for fire hydrants, manhole frames and covers, mechanical joint retainer glands, valve boxes, curb boxes, copper tubing, and PVC pipe and fittings; failure to provide proper affidavits may result in bid disqualification. All bid prices must be held firm during the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date, with prices not eligible for withdrawal for 90 days after bid opening. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid prices. Specific manufacturers are identified for various product categories, with approved equal alternatives permitted for certain items, allowing bidders to propose substitute products meeting equivalent specifications.