FIRE_ALARM_SYSTEM_INSPECTION_AND_TESTING.pdf

INVITATION TO BID

22/23-15

FIRE ALARM SYSTEM INSPECTION AND TESTING

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: October 11, 2022

DEADLINE FOR QUESTIONS: October 18, 2022

RESPONSE DEADLINE: October 25, 2022, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

INVITATION TO BID

22/23-15

FIRE ALARM SYSTEM INSPECTION AND TESTING

I. Introduction II. Instructions to Bidders

III. Standard Insurance/Indemnification Requirements IV. Standard Instructions-Supplies, Materials & Eqpt V. Project Details

VI. Living Wage Ordinance VII. Vendor Submissions

VIII. Pricing Table

Attachments:

T - Manchester living wage certification

U - DEVICE COUNT 22-10-01

Invitation To Bid #22/23-15 Title: FIRE ALARM SYSTEM INSPECTION AND TESTING

1. INTRODUCTION

1.1. Summary

It is the intent of the Town of Manchester to have fire alarm systems tested, inspected and a final report completed for all site locations and systems.

1.2. Contact Information

Gillian Keily

Buyer

494 Main Street

Manchester, CT 06040

Email: gkeily@manchesterct.gov

Phone: (860) 647-3032

Department:

Facilities

Department Head:

Chris Till

Facilities Director

1.3. Timeline

Release Project Date October 11, 2022

Question Submission Deadline October 18, 2022, 11:00am mailto:gkeily@manchesterct.gov tel:(860)647-3032

Submission Deadline October 25, 2022, 11:00am

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2. INSTRUCTIONS TO BIDDERS

2.1. INSTRUCTIONS TO BIDDERS

In accordance with the provisions of the Town Charter, sealed proposals will be received not later than the date and time set forth above, for furnishing the commodities and/or services listed herein.

Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal Order

11246. By submitting the Proposal for this bid, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

2.2. ELECTRONIC BIDDING INFORMATION

Important Instructions for Electronic Submittal

Specifications and bid forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Bids may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com).

Submitting Questions and Receiving Responses

Bidders shall submit all inquiries regarding this bid via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-Procurement

Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Director of Purchasing may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Director of

Purchasing may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the bidder with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this bid. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the Manchester Charter, Code of Ordinances, and

Purchasing Guidelines. By bidding on the proposed purchase or service, the bidder agrees to such terms, provisions, and conditions.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting bid documents.

4.This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

5. Bid prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of bids received later than the time and date set for bid opening will not be considered.

7. All bids shall be opened via a virtual meeting link posted and read aloud. All bids shall be tabulated and copies of said tabulation shall be posted on the website

8. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

9. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

10. The Bidder, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

11. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to bid prices when paid within the stated number of days in the proposal.

12. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any bidder or prospective bidder against the Town.

12A. The Town reserves the right to reject any and all bids, to waive technical defects and to make such awards including accepting a bid, although not the low bid, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any bid if the bidder, any officer of the bidder, or any other company owned in whole or in part by any officer(s) of the bidder, is delinquent in the payment of any taxes or fees owed to the Town. The Town reserves the right to require a disclosure statement from the bidder listing the name(s) of all officers of the company.

12B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

13. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the bid is conditional in nature.

14. Except where otherwise provided, a contract between the Town and a successful bidder shall consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal form and these Rules and

Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

15. All Invitations to Bid shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

16. Bids shall be made available on the Town of Manchester Purchasing Web Site via the Bidding site.

17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.

18. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any bid or bids submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

19. In the event that any bidder wishes to protest the potential award of a bid, the bidder must make it’s protest in writing identify the protesting party and the bid number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester Purchasing

Office, within FIVE (5) business days after the award decision.

20. A conference with respect to said protest shall be scheduled by the Director of Purchasing and shall be attended by the Director or their designee and such other persons as the Director and the General

Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

21. In the event that any protesting bidder wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the

Director of Purchasing pursuant to paragraph 1 herein.

22. Except for special instructions inserted in special contracts by the Director of Purchasing pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

23. All Awards shall be made by the Purchasing Department designee.

2.5. Bid Opening Information

Bid responses will be received by 11:00 am on Tuesday, October 25, 2022

Bid openings will be held virtually through Zoom.

ZOOM meeting instructions are as identified in the Introduction Section above.

The virtual bid opening will be exactly the same as a regular bid opening – Purchasing staff will open the bids and read the results out loud. Results are not final until reviewed, tabulations compiled and then posted/distributed to participants. In addition, the requesting department will recommend an award after a complete review of the submissions.

3. STANDARD INSURANCE/INDEMNIFICATION REQUIREMENTS

3.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor/insured will provide, pay for, and maintain in full force and affect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

A. Certificates of Insurance: The contractor/insured will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor/insured’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

B. Insurer Qualification: All insurance will be provided through companies authorized to do business in the State of Connecticut and considered acceptable by the owner.

C. Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner and owner’s architects, directors, officers, representatives, agents, and employees as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D. Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E. Subcontractors’ Insurance: The contractor/insured will require each subcontractor hired by and/or employed by contractor/insured to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor/insured will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F. Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor/insured will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G. Hold Harmless: The contractor/insured shall defend, indemnify and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

3.2. INSURANCE LIMITS AND COVERAGE:

A. To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions and coverage’s of Insurance Services Office (ISO) policies, forms, and endorsements.

B. If the contractor/insured has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor/insured must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retention’s or deductibles will be the contractor/ insured’s sole responsibility.

C. Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident;

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease

D. Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $10,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $10,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

Notes:

• If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”).

• Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor/insured or insured from the Fire Marshall.

E. Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the

Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property; in any one accident or occurrence. This policy shall not be subject to an annual aggregate limitation. See chart above for applicable minimum coverage amounts.

F. Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s Project operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $50,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $50,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

G. Excess Coverage: Contractor shall purchase and maintain excess or umbrella liability insurance with a limit of not less than $5,000,000, covering all lines of insurance required by this contract.

4. STANDARD INSTRUCTIONS-SUPPLIES, MATERIALS & EQPT

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item or total as may be in the best interest of the

Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

5. PROJECT DETAILS

5.1. SCOPE OF WORK

Fire Alarm Testing shall be performed by qualified service personnel experienced and trained in installation and testing of fire alarm systems and who shall have a minimum of ten (10) years experience in the servicing of fire alarm systems. Individuals shall be licensed to work on fire alarm systems in

Connecticut. Testing shall comply with NFPA #72, 2019 Edition, Chapter 14.

5.2. BUILDING LOCATIONS:

Service shall be performed for the following Buildings/ addresses, and systems:

1. Town Hall, 41 Center Street

System: Gamewell E3

2. Lincoln Center, 494 Main Street

System: Notifier

3. Weiss Center, 479 Main Street

System: Notifier

4. Probate Court, 66 Center Street

System: Gamewell #404

5. YWCA, 78 North Main Street

System: Firelite Alarms - Sensiscan 1000

6. Mary Cheney Library, 586 Main Street

System: ASE

7. Whiton Library, 100 North Main Street

System: Autocall

8. Cheney Hall, 177 Hartford Road

System: Gamewell

9. Public Works Garage, 321 Olcott Street

System: Wells Fargo

10. Nike Tykes Preschool, 255 Garden Grove Road

System: FBI-XL-4600

11. Senior Center, 549 Middle Turnpike East

System: Gamewell

12. Parks & Recreation Office, 39 Lodge Drive

System: FBI-XL-4600

13. Manchester Early Learning Center, 80R Waddell Road

System: Simplex Grinnell

14. Police Department, 239 Middle Turnpike East

System: Gamewell E3

15. Fire Station #1, 138 McKee Street

System: Simplex #4010

16. Fire Station #2, 75 Center Street

System: Simplex #4040

17. Fire Station #3, 11 Weaver Road

System: Simplex #4040

18. Fire Station #4, 105 Highland Street

System: Notifier

19. Fire Station #5, 331 Tolland Turnpike

System: SGL-#404

20a. Sewer Dept., 120 Thrall Road

System: (1) Notifier NCA-2 ONYZ Network Control Annunciator & (10) Notifier NFS-320 Fire Alarm Panels located throughout the facility

20b. Sewer Dept., 57 Landfill Way

System: (2) Notifier NFS-320 Fire Alarm Panels

21. Youth Services Bureau, 63 Linden Street

System: Honeywell Firelite #MS-9200 UDLS

22. Emergency Operations Center, 321 Olcott Street

System: Honeywell Firelite #MS-9200 UDLS

23. 901/903 Main Street, 66 Center Street

System: Simplex

24. East Side Recreation (Spruce St. Firehouse), 153 Spruce Street

System: FBI-XL 4600 Security Panel

25. Nathan Hale School, 160 Spruce Street

System: Gamewell/ FCI

26. Water Dept., 125 Spring Street

System: Siemens FS250

27. Washington School/ Mahoney Recreation, 110 Cedar Street

System: Edwards EST-3

5.3. SUMMARY OF INSPECTION, TESTING AND MAINTENANCE

The Town of Manchester will provide one man for assistance during the test. Contractor shall provide all labor, materials, and equipment necessary to perform the testing and work in accordance with NFPA

#72, 2019 Edition, Chapter 7 and Connecticut Life Safety Code. During all test/inspections separate signals for each report type (i.e. Alarm, Trouble, and Supervisory) will be sent to the central station and verified with the central station of the report and restore of each report.

An estimate for all repairs will be provided with the inspection/report. Bidders shall provide with their bid a price list for standard equipment that may be found defective during the test/inspection and the cost to repair those items when the Contractor is inspecting and testing the systems and a cost to repair these items at a later time. Such equipment shall include, but is not limited to: batteries, smoke detectors, heat detectors, manual pull stations, duct smoke detectors, strobes, horn/strobe combination, speaker/strobe combination.

1.) Clean, adjust all smoke detectors and equipment as required.

2.) Function test of all devices which include:

Pull stations, Heat detectors, Smoke and duct detectors and dampers

3.) Test of supervision (check for correct wiring)

4.) Check panel for operation on all zones.

5.) Check standby battery and charger.

6.) Check horn and light systems.

7.) Visually inspect all aspects of installations (pipe, boxes, wire, etc.)

8.) Provide all test and inspection reports to the appropriate department.

Annual System Configuration Audit Report - System configuration must be verified during the annual inspection and test and compared to the existing records. Changes are recorded and records are updated and a copy provided to the town.

Written Report of All Services Performed - A service report shall be completed for each visit detailing the purpose of the call and summarizing the work performed.

Code Conformance - System testing and documentation is done as prescribed by NFPA #72, 2019

Edition, Chapter 14 standards and the requirements of the local authority having jurisdiction.

Conformance to Insurance Requirements - System tests and record keeping meet the requirements of the insurance industry. As an option at additional cost, if necessary the system can be certified to UL requirements.

Total System Test and Report - Components of the system are tested for proper operation and documented in the service reports as the testing is completed.

5.4. SITE VISITS

Building locations 1 through 14 and Jim Williams, Building Maintenance Dept.

21 through 25, & 27. (860)647-3068

Building locations 15 through 19 Fire Marshal’s office (860)647-3267

Building 20a & 20b Carey Strout, Sewer Dept. (860)647-3183

Building 26 Scott Simard, Water Dept. (860) 647-3108

5.5. EMERGENCY SERVICE

The Contractor shall have 24-hour service capabilities, with an office within reasonable proximity to

Manchester. In addition to the testing and inspection, bidders are also asked to bid an hourly rate for emergency service calls Monday through Friday, between the hours of 7:00 a.m. and 5:00 p.m. For the purpose of bid comparison only, the Town estimates approximately ten (10) hours of emergency service.

Response to emergency service request must be in one hour or less

5.6. CONTRACT TERM AND AWARD

The initial term of this contract shall be for one year from the date of award. Upon mutual agreement of the Town and the contractor, this contract may be extended for additional one year periods at the same prices, terms and conditions, not to exceed five additional years.

The Town reserves the right to make a total award or split award by building, whichever it deems to be in the Towns best interest.

5.7. FIRE ALARM DEVICE COUNT

Attached is the Fire Alarm System Device Count for all Town locations included in this bid. The Device

Count is based on a review of the plans and the buildings and does not release the bidder from the responsibility of viewing the sites, inspecting the conditions under which they will be working, and confirming the accuracy of the device count. Bidder shall be required to perform all work necessary at each location without additional compensation.

BIDDERS SHALL INDICATE WITH THEIR PROPOSAL WHICH SYSTEM(S) THEY ARE AUTHORIZED AND

TRAINED TO PERFORM MAINTENANCE SERVICES AND REPAIRS ON.

See attachment "DEVICE COUNT 22-10-01"

6. LIVING WAGE ORDINANCE

6.1. Living Wage Ordinance

This contract is subject to provisions of the Town of Manchester Living Wage Ordinance. A summary description of the ordinance and the certification form is attached. Bidders are asked to indicate on the attached Certification Form if your firm would be considered a covered employer. The Certification Form shall be returned to the Town with the proposal.

6.2. Summary Description for Vendors Regarding Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary

Description is designed to provide any vendor bidding on a Town of Manchester contract with the key provisions of that ordinance. It does not contain the full ordinance.

LIVING WAGE REQUIREMENT:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $15.34 per hour for employees that are provided comprehensive health care benefits, or $23.35 per hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010.

Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

COVERED EMPLOYERS AND EXEMPTIONS:

The ordinance requires that Covered Employers pay the living wage rate. Certain employers are excluded from paying the living wage rate. They are as follows:

Non-profit organizations as defined by the ordinance, and

Entities that employ less than 25 eligible employees.

ELIGIBLE EMPLOYEES:

Eligible employees are all permanent, full time employees of the company (defined as a normal work week of at least 30 hours), working in the State of Connecticut, not just those working on the Town contract. The following are not considered eligible employees for the purposes of the living wage requirement:

Employees with a normal work week of less than 30 hours.

Seasonal or temporary employees.

Employees under the age of 18.

Employees hired as part of a school-to-work program.

Students who serves in a work-study program or as an intern.

Trainees participating for not more than six months in a training program.

Employees enrolled in a governmentally funded vocational rehabilitation program.

Volunteers working without pay.

Employees exempted under Section 14(c) of the Fair Labor Standards Act due to disabilities.

Any person whose wage rate is subject to a federal or State of Connecticut statute or regulation mandating a prevailing wage rate.

EMPLOYER OBLIGATIONS:

Covered Employers are required to do the following pursuant to the ordinance.

Certify with the submission of their bid or proposal a) that they will pay the required living wage to eligible employees if awarded a contract, or b) that they are exempt from requirements of the ordinance, Upon award, covered employers shall provide the Town a sworn affidavit affirming that all eligible employees of the covered employer working in the State of Connecticut are receiving the living wage and health benefits required by this ordinance.

This sworn affidavit shall be provided thereafter on an annual basis within 30 days of a request being made by the Town if the duration of the contract exceeds one (1) year.

Notify their employees of their rights under the Living Wage Ordinance by posting a copy of the ordinance and other materials prepared by the Town of Manchester in locations where employees will see them.

Make best efforts to attempt to hire residents of the Town of Manchester for all new positions which result from a service contract subject to the ordinance.

PROHIBITED PRACTICES:

Covered Employers cannot decrease non-wage benefits (such as insurance, vacation, or pension) as a means of complying with the living wage requirements.

Covered Employers cannot retaliate or discriminate against any employee for making a complaint against the covered employer regarding compliance with living wage requirements.

ENFORCEMENT:

The Town may enforce the provisions of this ordinance by the imposition of fines, suspension of contract or declaring the Covered Employer ineligible for future contracts.

WAIVERS:

The ordinance provides for the waiver of certain requirements in the ordinance. However, no waivers will be considered until the bidding process has been completed and a contract has been awarded.

Requests for waivers must be made by the Covered Employer, in writing, to the General Manager. The

General Manager shall submit the waiver request to the Board of Directors, which shall have the sole discretion as to whether it is granted.

The above is intended to be a summary of the requirements of the living wage ordinance as they affect covered employers and is provided for informational purposes only. Employers should read the entire

Living Wage Ordinance. It can be found online at www.townofmanchester.org on the left side of the page. Click on Document Center, scroll to General Services and click on Living Wage Ordinance.

7. VENDOR SUBMISSIONS

7.1. Bid Requirements*

Did you read through the entire solicitation and confirm that you met all of the bid requirements therein?

☐ Yes

☐ No

*Response required

7.2. Addenda *

This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

☐ Please confirm

*Response required

7.3. Document Uploads

Please upload any required information in this section.

7.4. I, We, hereby agree to furnish all labor for testing, inspection and reports at the net prices named herein subject to and in accordance with the terms and conditions contained in the Invitation to Bid, Rules and Regulations for Competitive Bidding, Standard Instructions to Bidders and Specifications, all of which are made a part of this Proposal.*

☐ Please confirm

*Response required

7.5. Vendor Information *

Please provide your Company Name

Your Company Address

Your Company's FEIN number

Main Contact Name and Title

Telephone Number

Email Address

*Response required

8. PRICING TABLE

All locations shall be tested and inspected annually, except Police Dept. which will be tested and inspected semi-annually.

COST SCHEDULE

Bldg. No. Location Units per

Year System Unit Cost Annual Cost

1 Town Hall, 41 Center Street 1 Grinnell E3

2 Lincoln Center, 494 Main Street 1 Notifier

3 Weiss Center, 479 Main Street 1 Notifier

4 Probate Court, 66 Center Street 1 Game Well #

5 YWCA, 78 North Main Street 1 Firelite

Alarms

Sensican

6 Mary Cheney Library, 586 Main Street 1 ASE

7 Whiton Library, 100 North Main Street 1 Autocall

8 Cheney Hall, 177 Hartford Road 1 Gamewell

9 Public Works Garage, 321 Olcott Street 1 Wells Fargo

10 Nike Tykes Preschool, 255 Garden

Grove Road

1 FBI -XL 4600

11 Senior Center, 549 Middle Turnpike

East 1 Gamewell

12 Parks & Recreation office, 39 Lodge

Drive

1 FBI - XL 4600

13 Manch. Early Learning Center, 80R

Waddell Rd.

1 Simplex

Grinnell

14 Police Dept., 239 Middle Tnpk. East 2 Gamewell E3

(2x/yr.)

Bldg. No. Location Units per

Year System Unit Cost Annual Cost

15 Fire Station # 1, 138 McKee Street 1 Simplex #

16 Fire Station # 2, 75 Center Street 1 Simplex #

17 Fire Station # 3, 11 Weaver Road 1 Simplex #

18 Fire Station # 4, 105 Highland Street 1 Notifier

19 Fire Station # 5, 331 Tolland Turnpike 1 SGL - #404

20a Sewer Dept., 120 Thrall Road 1 (1) Notifier

NCA-2 ONYX,

(10) Notifier

NFS-320 Fire

Alarm Panels

20b Sewer Dept., 57 Landfill Way 1 (2) Notifier

NFS-320 Fire

Alarm Panels

21 Youth Service Bureau, 63 Linden Street 1 Honeywell

Firelite MS-

9200 UDLS

22 Emergency Operations Center, 321

Olcott Street 1 Honeywell

Firelite MS-

9200 UDLS

23 901/903 Main Street, 901/903 Main

Street 1 Simplex

24 East Side Rec. Spruce St. FH, 153

Spruce Street

1 FBI-XL4600

Security

Panel

25 Nathan Hale School, 160 Spruce Street 1 Gamewell/

FCI

26 Water Department, 125 Spring Street 1 Siemens

FS250

Bldg. No. Location Units per

Year System Unit Cost Annual Cost

27 Washington School/ Mahoney Rec., 110 Cedar Street 1 Edwards EST-

28 Emergency Service 10 Hourly Rate

TOTAL