Fire_Alarm_Annual_Testing_and_Monitoring.pdf

2026-058

FIRE ALARM ANNUAL TESTING AND MONITORING

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR PROPOSAL

Fire Alarm Annual Testing and Monitoring

I. Introduction II. Scope of Work

III. Evaluation Criteria IV. Pricing Proposal V. Submittal Requirements

VI. General Provisions VII. Vendor Questionnaire

Attachments:

A - Field Services Contract

B - 2025-2026 FA Device List

Request For Proposal #2026-058 Title: Fire Alarm Annual Testing and Monitoring

1. Introduction

Request for Proposals for : Fire Alarm Annual Testing and Monitoring, (2026-058)

1.1. Summary

The College is seeking a qualified contractor to provide comprehensive Fire Alarm services throughout the campus including 24 hour, 365 day a year monitoring, Annual alarm testing and inspection, and

Emergency and Non-Emergency repair services.

1.2. Background

Mt. SAC is a single-campus California community college district that currently serves over 50,000 full-time equivalent credit and noncredit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that will be essential in the preparation of a response to this RFP.

Mt. San Antonio College (Mt. SAC) maintains a strong commitment to providing a safe, reliable, and accessible environment in support of its academic, athletic, and student programs. The college is now seeking to establish a comprehensive five-year agreement for comprehensive fire alarm services. This contract will support enhanced planning, budget stability, and improved operational efficiency across the campus.

1.3. Timeline

Release Project Date July 21, 2026

Request for Information Cut Off July 30, 2026, 2:00pm

Submit Proposals No Later than: August 10, 2026, 2:00pm

Recommendation for Award September 9, 2026

Contract to Start: October 1, 2026

2. Scope of Work

2.1. Vendor Qualifications

Contractor shall be a full service entity qualified to provide the testing and inspection services outlined herein, capable of providing full repair service to any fire alarm system and/or provide fire alarm system installation and design.

Contractor must have State of California C-10 License.

Contractor must be a qualified fire alarm Service Company with employees who meet the criteria defined by NFPA 72 for the qualifications of both system designers and system installers.

Contractor shall supply documentation from Edwards Signaling fire alarm equipment manufacturer stating that the fire alarm contractor is a factory authorized distributor, and is trained and certified for all equipment maintained on this project and is licensed to purchase and install the software required.

The fire alarm contractor shall have in-house engineering, installation and service personnel with adequate spare parts in stock and a maintenance office within 30 miles of the project location.

Contractor shall provide documentation that any/all staff working on Edwards systems and/or other equipment are factory-trained and certified for the equipment serviced for this project.

Contractor must be an existing BuildingReports ScanSeries member and utilize ScanSeries device-specific services to complete all inspections and repairs. Contractors not currently enrolled in BuildingReports

ScanSeries must be willing and able to obtain membership, or demonstrate participation in a comparable device-specific inspection and reporting system that provides equivalent functionality and is subject to District review and approval.

2.2. 24/7 Monitoring

Per attached 2025-2026 FA Device List – Contractor will continuously monitor, on a 24/7/365 basis, 55 campus Fire Alarm systems and equipment and will communicate any and all inconsistencies in the system within one (1) working day to District's identified representative via email. Contractor will provide appropriate recommendations to address all inconsistencies with quantifiable, business-oriented justifications.

Contractor shall provide upon request detailed records of each alarm incident. At a minimum, this report shall include day, date, time, signal, building, and dispatch information. This report shall be delivered to District’s identified representative within 24 hours of District request for such.

Contractor must be able to contact fire authorities within 60 seconds of alarm activation. Contractor must have a reliable backup source-either a second station, or a back-up generator.

Contractor shall not install any proprietary hardware that would make it impossible for another contractor to monitor the system or agree to remove such hardware upon expiration or termination of the contract.

District reserves the right to add or subtract systems to and from the monitoring portion of the contract as needed. Contractor shall provide annual and monthly costs for adding or removing systems in the cost.

2.3. Annual Inspection & Testing

Testing and Inspection Requirements

The Contractor shall perform all inspections and testing in accordance with the latest editions of NFPA

72 and all applicable Federal, State, and local codes, regulations, and Authority Having Jurisdiction

(AHJ)requirements.

The entire fire detection, fire alarm signaling, and reporting systems shall be consistently visually inspected throughout the life of the contract and functionally tested annually. Inspections and testing shall include all initiating devices, supervisory devices, notification appliances, annunciation equipment, auxiliary control devices, power supplies, batteries, and all other system components connected to the fire alarm system.

One hundred percent (100%) of all devices and system components shall be inspected and tested, regardless of accessibility. Sampling methods or testing less than 100% of any device type shall not satisfy the requirements of this contract.

Device-Specific Testing Requirements

The Contractor shall perform functional testing of all fire alarm devices and associated system components, including but not limited to:

a. Smoke Detectors

All photoelectric and ionization smoke detectors shall be functionally tested.

Smoke detector sensitivity testing shall be performed in accordance with NFPA 72 to verify each detector remains within its listed and marked sensitivity range.

System reports shall be reviewed to identify detectors requiring cleaning or maintenance.

b. Manual Pull Stations

All manual fire alarm pull stations shall be activated and tested for proper operation.

c. Notification Appliances

All horns, speakers, strobes, lights, bells, and combination notification appliances shall be tested for proper operation.

d. Annunciator Panel

All annunciator panels and remote annunciation devices shall be tested for proper operation.

e. Duct Smoke Detectors

All duct smoke detectors shall be functionally tested.

Where the associated HVAC equipment is operating normally, testing shall verify proper shutdown functionality.

System reports shall be reviewed to identify detectors requiring cleaning or maintenance.

f. Elevator and Escalator Fire Alarm Interfaces

The testing, inspection, and verification of all fire alarm devices, circuits, interfaces, control functions, and related components associated with or located within elevator and escalator systems shall be included as part of this contract. This requirement includes, but is not limited to, elevator recall functions, elevator lobby and machine room smoke detectors, shunt trip interfaces, supervisory devices, monitoring modules, control relays, annunciation functions, and any other fire alarm system components connected to or affecting elevator or escalator operation.

The Contractor shall be responsible for coordinating all required testing activities with the District and the District's elevator service provider. Such coordination shall include scheduling, witnessing, operational verification, and documentation necessary to complete all required testing.

These requirements shall apply regardless of whether the testing, activation, or operation of the fire alarm devices or interfaces affects the normal operation of the elevator or escalator equipment.

g. Batteries and Power Supplies

All fire alarm batteries and power supply systems shall be visually inspected and fully load tested to verify age, condition, and performance.

h. Miscellaneous Devices and Functions

All other fire alarm detection devices, supervisory devices, signaling devices, monitoring devices, auxiliary control devices, interfaces, and system functions shall be inspected and tested as required by

NFPA 72 and applicable codes, whether specifically identified herein or not.

Failure of these specifications to identify every device type, interface, control function, or test method shall not relieve the Contractor of the responsibility to inspect and test all components and functions necessary to ensure a complete and code-compliant fire alarm system.

Documentation and Reporting

Upon completion of each inspection or testing event, the Contractor shall provide a detailed report documenting:

• Systems and devices tested.

• Services performed.

• Adjustments made.

• Deficiencies identified.

• Damage observed.

• Recommendations for repair, replacement, or corrective action.

A separate report shall be submitted for each building regardless of whether deficiencies are identified.

All service reports shall be electronically signed by the Contractor personnel performing the work.

The location of every device shall be documented by building, room number, floor level, and directional location whenever necessary to distinguish between similar devices within the same area.

Scheduling and Access

Inspection and testing schedules shall be developed by the Contractor in coordination with and subject to approval by the District.

Testing activities shall generally be performed during the District's normal working hours of 7:00 a.m. to

5:00 p.m., Monday through Friday. Any request by the Contractor to perform testing outside of these hours, including before 7:00 a.m., after 5:00 p.m., on weekends, or on District-recognized holidays, shall be submitted in writing to the District at least fourteen (14) calendar days prior to the proposed work date. Approval of such requests shall be at the sole discretion of the District and may be denied if deemed operationally impractical or disruptive to campus activities.

The District shall provide reasonable access to areas requiring inspection and testing, including access through locked doors, roof hatches, access panels, and other secured locations. Access may be provided through District personnel escort or by issuance of temporary keys.

The District shall provide access to mechanical lifts or other specialized access equipment required to reach regularly inaccessible areas when available.

Systems Tested by Others

The following systems shall be inspected, tested, and maintained by others and are not included within thescope of this contract:

• Pre-action fire suppression systems.

• Inergen fire suppression systems.

• FM-200 fire suppression systems.

• Halon fire suppression systems.

• Wet-pipe sprinkler systems.

• Dry-pipe sprinkler systems.

• Other sprinkler-based fire protection systems.

• Fire pumps.

The Contractor shall, however, test all electrically connected monitor modules, tamper switches, waterflowswitches, supervisory devices, and related interfaces associated with these systems to verify properreporting and operation through the fire alarm system.

2.4. Web-Based Reporting System and Barcode Tracking Requirements

The District currently utilizes a campus-wide fire alarm inspection, testing, and reporting program through the BuildingReports platform and barcode-based device tracking technology. This program is maintained and administered by the District's current fire alarm inspection and testing service provider.

Continuity of the existing BuildingReports program, including device inventories, barcode tracking, historical records, reporting functionality, and user access, is a material requirement of this contract.

All costs associated with the BuildingReports platform, including but not limited to software licensing, account maintenance, hosting, subscriptions, technical support, barcode management, synchronization utilities, updates, upgrades, and all other costs necessary to maintain the District's fire alarm inspection and reporting program, shall be included in the Contractor's proposal pricing. No separate line-item charges, annual fees, subscription fees, account maintenance fees, or additional costs related to the

BuildingReports platform will be accepted by the District.

The Contractor shall provide all software, licensing, subscriptions, hosting, barcode management, handheld devices, synchronization tools, technical support, upgrades, and other resources necessary to maintain the reporting and barcode tracking program throughout the term of the contract.

The Contractor shall utilize the District's existing BuildingReports platform and existing barcode inventory unless otherwise approved in writing by the District. Any proposed alternative reporting platform or barcode tracking system must be demonstrated to be equal to or superior to the District's existing system and must receive written approval from the District prior to implementation.

The Contractor shall maintain all existing device records, building records, inspection histories, deficiency histories, barcode identifiers, and associated data currently maintained within the District's reporting system. No existing records shall be deleted, altered, or rendered inaccessible without written authorization from the District.

The Contractor shall ensure that every fire alarm device and component inspected under this contract is assigned a unique barcode identifier and remains traceable throughout the life of the system. Existing barcode identifiers shall remain in service whenever possible. Replacement barcodes shall be compatible with the District's existing BuildingReports barcode tracking methodology.

The reporting platform shall provide secure web-based access to authorized District personnel twenty-four (24) hours per day, seven (7) days per week, including access to current and historical inspection reports, deficiency reports, service records, device inventories, building inventories, and barcode tracking information.

The reporting platform shall allow authorized District personnel to search, sort, filter, and export inspection records, device inventories, service reports, and deficiency reports by building, device type, inspection date, deficiency status, barcode number, and other commonly used criteria.

The reporting platform shall provide visual status indicators identifying compliant devices, deficient devices, repaired devices, overdue inspections, and outstanding deficiencies.

Inspection and testing records shall be retained within the reporting platform for the duration of the contract and for a minimum of five (5) years following completion of each inspection, unless a longer retention period is required by law.

The Contractor shall provide the District with administrative-level access to the reporting platform, including the ability to review records, generate reports, download data, and maintain user accounts.

All inspection reports, deficiency reports, service records, and supporting documentation shall be available for download in commonly accepted non-proprietary formats.

Time and date records associated with inspections, testing activities, barcode scans, and service activities shall be automatically recorded by the reporting system and shall not be capable of alteration by field personnel.

Upon expiration, termination, or non-renewal of the contract, the Contractor shall cooperate fully with the District and any successor contractor to ensure uninterrupted access to all historical records, device inventories, barcode data, reports, and inspection histories. All District data shall remain the property of the District and shall be provided to the District in an accessible electronic format upon request and at no additional cost.

2.5. Emergency and Non-Emergency Repairs

Repair services are included within the scope of this Request for Proposals (RFP) only to the extent that pricing is established through the Contractor's submitted Pricing Proposal. The District does not guarantee any minimum quantity or dollar amount of repair work under this Agreement.

The Contractor shall submit fixed labor rates, equipment markups/discounts, and any other applicable pricing necessary for the District to evaluate and establish pricing for future repair services. Such pricing shall remain firm for the term of the Agreement, subject to any approved adjustments identified in the

Agreement.

Whenever deficiencies, failures, or recommended corrective actions are identified during inspections, testing, maintenance activities, emergency service, or normal system operation, the Contractor shall provide the District with a written repair quotation identifying the scope of work, labor hours, materials, equipment, and total estimated cost based on the awarded contract pricing.

No repair work, procurement of materials, or additional services shall commence without prior written authorization from the District. The District reserves the right, at its sole discretion, to authorize repair work under this Agreement utilizing the competitively awarded pricing, issue a separate purchase order, obtain additional quotations, or procure the work through another authorized procurement method in accordance with applicable law and District policy.

Repair work performed under this Agreement shall be invoiced separately from routine inspection, testing, and maintenance services and shall reference the applicable District purchase order or written authorization.

Emergency Service Reports

For all emergency service calls, the Contractor shall provide a written service report documenting, at a minimum:

• Date and time of service.

• Equipment and system affected.

• Description of the issue or failure.

• Root cause, if known.

• Corrective actions performed.

• Parts or materials utilized.

• Recommendations for permanent repairs or future corrective action.

• Whether additional repairs or replacement are recommended.

• Technician's name and hours worked.

Equipment Pricing

All Edwards and Edwards-compatible system equipment and components shall be priced based on the manufacturer's current published Manufacturer's Suggested Retail Price (MSRP). The Contractor shall identify in the Pricing Proposal the percentage discount from, or markup to, the published MSRP that will apply throughout the term of the Agreement. The District reserves the right to request current manufacturer pricing documentation to verify all equipment costs.

Labor Rates

The Contractor shall provide fully burdened hourly labor rates for both regular and emergency repair services for the classifications listed below, or equivalent positions. These rates shall include all overhead, supervision, tools, transportation, insurance, administrative costs, and other incidental expenses necessary to perform the work. Travel time within the District shall not be billed separately unless specifically authorized by the District.

The District may utilize these labor rates for repair work authorized under this Agreement. Payment shall be based only on the actual hours reasonably required to complete the authorized work.

Project Manager – Manages technical and schedule performance of work teams, serves as the

Contractor's authorized representative, and provides overall project management and technical leadership.

Designer – Designs electronic systems in accordance with contract requirements, site conditions, manufacturer specifications, and applicable building codes.

CAD/Draftsperson – Prepares and revises engineering drawings and project documentation using computer-aided drafting software.

Technician – Performs installation, programming, diagnostics, repair, testing, commissioning, and troubleshooting of electronic equipment and systems and provides technical direction during installations.

Installer/Electrician – Performs installation, repair, testing, troubleshooting, cable installation, device installation, and related support activities under the direction of the Technician or Project Manager.

3. Evaluation Criteria

The District will select the best Consultant for this project based on the following:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience

Contractor has provided evidence of experience on three projects of similar scope within the last five years. Preference to be given for experience in Community Colleges, Universities, and K-12 schools

Points Based 20 (20% of Total)

2. Licensing and Certification

• Contractor shall provided proof of proper licensing and certification to include C-10 State Contractor License

• Listed all projects that are specific to inspecting, testing, maintaining, and repairing Edwards EST3 and EST4 fire alarm systems within the past 5 years referencing the project manager contact information.

• Contractor provided proof that personnel performing work on the system has been factory-trained by

Edwards or possess equivalent manufacturer-recognized certifications.

Points Based 20 (20% of Total)

3. Understanding of Mt. SAC Campus

Contractor will demonstrate their understanding of the Mt. SAC campus environment and its fire alarm systems, including the complexity of a large, occupied higher education campus, familiarity with campus-wide fire alarm infrastructure, and the ability to effectively perform inspection, testing, maintenance, and reporting services with minimal disruption to District operations.

Points Based 20 (20% of Total)

4. Pricing

Compressive pricing covering the entire Scope of Work for the entire 5-Year period

Points Based 25 (25% of Total)

5. Local Representation

• Proximity of local office and support staff.

• Availability and experience of dedicated account representatives.

• Demonstrated ability to provide timely and responsive service.

• Capacity to provide on-site support and training.

Points Based 15 (15% of Total)

4. Pricing Proposal

ANNUAL FIRE ALARM MONITORING SERVICE COST

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Annual Fire Alarm Monitoring Cost 1 Year

2 Cost to add alarm system to contract 1 Month

3 Savings to remove alarm system from contract 1 Month

FIRE ALARM TESTING AND INSPECTION SERVICES

Line Item Description Quantity Unit of

Measure Unit Cost Total

4 Annual Testing and Inspection Cost 1 Year

EDWARDS EQUIPMENT CHARGES

Bidder to submit current Edwards MSRP price list with proposal. Updated price lists shall be submitted throughout the term of the contract.

Line Item Description Unit of Measure Percentage

5 Discount to MSRP for all Edwards System connected equipment Each

6 Add to MSRP for all Edwards System connected equipment Each

LABOR RATES

Please indicate current labor rates for the following Job Descriptions (or equal).

Line Item Description Quantity Unit of

Measure Unit Cost Total

11 Project Manager 1 Hour

10 Designer 1 Hour

Line Item Description Quantity Unit of

Measure Unit Cost Total

9 Cad/Draftsperson 1 Hour

7 Service Technician 1 Hour

8 Installer/Electrican 1 Hour

5. Submittal Requirements

5.1. Format for Submission

It is strongly recommended that the Consultant submit Proposals in the format identified in this section to allow the District to fully evaluate and compare the Proposals. All requirements and questions in the

RFP shall be addressed and all requested data shall be supplied.

Responses to the vendor questionnaire will be considered the vendor's proposal. The College will evaluate the responses to the vendor questionnaire. All responses should be submitted through the vendor questionnaire, in the format requested. Responses provided in an alternate format may not be reviewed. Please respond to the vendor questionnaire in the format requested, i.e,. long answer and short answer responses should contain a direct written response, and should not provide a link to a document. Providing a link to a document in lieu of entering the response directly in the space and format requested may result in the response not being reviewed.

The District reserves the right to request additional information, which, in the District's opinion, is necessary to assure that the Consultant's competence, number of qualified employees, business organization, and financial resources are adequate to perform according to contract. Failure to submit in the described formats and space limitations may, at the sole judgment of the District, result in a

Proposal being considered as non-responsive.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Consultant's demonstrated capability to perform work of this type. Expensive bindings, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on completeness, approach to the work, and clarity of the Proposal.

Disqualification: Each Proposal must be complete. Incomplete statements will be considered non-responsive and grounds for disqualification. In addition, the Consultant may be automatically disqualified for any one of the following: falsification of information, lack of relevant experience, and/or lack of responsiveness.

5.2. Electronic Delivery of Proposal

To submit a proposal, the first step is to register on Mt. SAC's eProcurement Portal online https://procurement.opengov.com/portal/mtsac

The Company is entirely responsible for the means of all proposal documents submitted electronically via the eProcurement Portal. The Proposal Package must be completed and submitted in sufficient time to avoid disqualification for lateness due to electronic difficulties.

5.3. Evaluation and Award of Contract

Best Value Procurement Selection Method

It is the District's intent to select a Consultant best evidencing demonstrated competence and professional qualification to perform the described services. The District reserves the right to reject any/all Proposals, select by Proposal review only, or interview as needed.

It is the District’s intention to have the responsive Proposals reviewed by a selection committee, whose intention is to short-list certain Consultants to make a brief presentation to and conduct an oral interview with the District’s Review Committee. The top finalists from this interview may be asked to make a brief presentation and conduct an oral interview. The Consultant will be selected based on information provided in the vendor's proposal, in-person presentations and interviews, and the results of the District's research and investigation. Upon selection of a Consultant, the District will endeavor to contract with the Consultant using the Agreement forms provided in this RFP. In the event that the

District is unable to reach agreement, the District will proceed, at its sole discretion, to negotiate with other Consultants selected by the District. The District reserves the right to contract for services in the manner that most benefits the District, including awarding more than one contract if desired.

5.4. Responsiveness to RFP

All Proposals shall be reviewed to verify that the Consultant has met the minimum requirements of the

RFP. Consultants are required to follow the proposal format requested in the RFP in order to facilitate

District review.

6. General Provisions

6.1. Additional Services

The District may elect, at any time, to amend any contract awarded hereunder to require the selected

Consultant to provide additional services. In this case, the selected Consultant and the District will agree mutually on the scope and fees associated with any additional services.

6.2. Addenda

The District may modify this RFP or any of its deadline dates set forth in the Introduction section of the

RFP prior to 2:00 pm on Monday, August 10, 2026 by issuance of an addendum to all Consultants following the Project via Mt. SAC's eProcurement Portal. All communications regarding this RFP, including RFI answers and Addendum’s will be sent via the eProcurement Portal to the contact email listed in the vendor profile for your company.

6.3. Alternative Proposals

Only one Proposal is to be submitted by each Consultant. Multiple Proposals will result in rejection of all

Proposals submitted by the Consultant.

6.4. Withdrawal of Proposals

Proposals may be withdrawn and resubmitted via Mt. SAC's eProcurement Portal if done so before 2:00 pm on Monday, August 10, 2026. Withdrawal or modification offered in any other manner will not be considered.

6.5. Reservations

The District reserves the right to revise the RFP. Revisions to the RFP shall be re-uploaded via Mt. SAC's eProcurement Portal. The District expressly reserves the right to extend the date by which Proposals are due.

The District reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for Proposal preparation, interview, fee negotiation, or other marketing costs associated with this RFP.

The District may reject any or all Proposals and may waive any immaterial deviation in a Proposal to be considered for further review, at the District’s sole discretion. The District's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Consultant from compliance with the other provisions of this RFP.

6.6. Disposition of Proposals

Proposals are the property of the District, and returned only at the District's option and at the

Consultant's expense. Information, excluding Consultant's financial information, contained therein shall become public documents subject to the Public Records Act.

6.7. Non-Discrimination

The District does not discriminate based on race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures, or practices.

6.8. Prevailing Wages

Consultants are aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public work" and "maintenance" projects. The Consultant must agree to comply with and to require its sub-consultants to comply with such Prevailing Wage Laws to the extent applicable. All

Project cost estimates shall include such consideration.

6.9. Restrictions on Lobbying and Contacts

During the period beginning on the date of the issuance of this RFP and ending on the date of the award of the contract, no person (or entity) submitting a Proposal in response to this RFP, nor any officer, employee, representative, agent, or consultant representing such a person (or entity) shall contact through any means or engage in any discussion regarding this RFP, the evaluation or selection process, or the award of the contract with any member of the District, Board of Trustees, member of the

District’s Campus Master Plan Coordinating Team (CMPCT), the District’s Construction Management

Contractor, Tilden Coil Constructors, Inc., or any member of the Citizens’ Oversight Committee. Any such contact shall be grounds for the disqualification of the Consultant.

6.10. Debriefing

Following the award/execution of a contract and approval from the Board of Trustees, Mt. San Antonio

College will provide debriefing opportunities to any unsuccessful proposer or bidder upon written request. The purpose of the debriefing is to promote transparency, improve future proposals, and provide insight into the evaluation process. To request a debriefing, please contact purchasing@mtsac.edu with this solicitation on the subject line. Debriefings are limited to 30 minutes.

6.11. Sole Point of Contact

All questions should be submitted via Mt. SAC's eProcurement Portal Q&A feature. Vendors should not reach out to any Mt. SAC employee to request information or answer questions during the RFP process via alternate contact methods. Doing so may be grounds for disqualification.

6.12. Term

The contract term is estimated to be for five years from start to finish beginning 10/01/2026.

6.13. Changes to Pricing

Prices submitted must be firm for the first year of the contract. Contractor may adjust the proposal rates on an annual basis for the following renewal term to reflect any increase in such costs with acceptable proof of escalated costs. The Pricing Proposal may be adjusted to reflect increases in the LA/Riverside

Consumer Price Index or reasonably quantified increases as determined by Mt. SAC. Increases shall not be allowed more than once per year. College must be notified of any rate changes at least 60 days prior to the new renewal term, and will review and make final decision regarding the approval of requested increase.

7. Vendor Questionnaire

7.1. Experience*

Please provide your experience on three projects of similar scope within the last five years. Preference to be given for experience in Community Colleges, Universities, and K-12 schools

*Response required

7.2. Edwards EST3 and EST4 Fire Alarm Systems Experience*

Please list all projects that are specific to inspecting, testing, maintaining, and repairing Edwards EST3 and EST4 fire alarm systems within the past 5 years referencing the project manager contact information.

mailto:purchasing@mtsac.edu

*Response required

7.3. License Verification*

Please upload your C-10 license

*Response required

7.4. Certifications*

Please upload any certifications for your personnel that will be performing services. Either factory-trained by Edwards or possess equivalent manufacturer-recognized certifications.

*Response required

7.5. Understanding of Mt. SAC Campus*

Explain your understanding of the Mt. SAC campus environment and its fire alarm systems, including the complexity of a large, occupied higher education campus, familiarity with campus-wide fire alarm infrastructure, and the ability to effectively perform inspection, testing, maintenance, and reporting services with minimal disruption to District operations.

*Response required

7.6. Local Representation*

Demonstrate your ability to provide local representation and support services to the District.

Consideration will be given to the Proposer's local office presence, availability of dedicated account management personnel, responsiveness to service requests, and ability to provide on-site support when needed.

Proposers should include the following information:

A. Location(s) of offices servicing the District, including distance from the District.

B. Name, title, and qualifications of the primary account representative assigned to the District.

C. Description of local support resources available to the District, including service personnel and response times.

D. Ability to attend meetings, training sessions, special events, or service calls on-site.

*Response required

7.7. Non-Collusion Declaration*

The undersigned declares, states and certifies that:

A. The Bid Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

B. The Bid Proposal is genuine and not collusive or sham.

C. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder or anyone else to put in sham bid, or to refrain from bidding.

D. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to fix any overhead, profit or cost element of the bid price or that of any other bidder, or to secure any advantage against the public body awarding the contract or of anyone interested in the proposed contract.

E. All statements contained in the Bid Proposal and related documents are true.

F. The bidder has not, directly or indirectly, submitted the bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

☐ Please confirm

*Response required

7.8. Drug Free Certificate *

I am aware of the provisions and requirements of California Government Code §§8350 et seq., the Drug

Free Workplace Act of 1990.

I am authorized to certify, and do certify, on behalf of Contractor that a drug free workplace will be provided by Contractor by doing all of the following:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying actions which will be taken against employees for violation of the prohibition;

B. Establishing a drug-free awareness program to inform employees about all of the following:

A. The dangers of drug abuse in the workplace;

B. Contractor's policy of maintaining a drug-free workplace;

C. The availability of drug counseling, rehabilitation and employee-assistance programs; and

D. The penalties that may be imposed upon employees for drug abuse violations;

C. Requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by subdivision (A), above, and that as a condition of employment by

Contractor in connection with the Work of the Contract, the employee agrees to abide by the terms of the statement.

D. Contractor agrees to fulfill and discharge all of Contractor's obligations under the terms and requirements of California Government Code §8355 by, inter alia, publishing a statement notifying employees concerning: (a) the prohibition of any controlled substance in the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Work of the Contract be given a copy of the statement required by California

Government Code §8355(a) and requiring that the employee agree to abide by the terms of that statement.

Contractor and I understand that if the District determines that Contractor has either: (a) made a false certification herein, or (b) violated this certification by failing to carry out and to implement the requirements of California Government Code §§8355, the Contract awarded herein is subject to termination, suspension of payments, or both. Contractor and I further understand that, should

Contractor violate the terms of the Drug-Free Workplace Act of 1990, Contractor may be subject to debarment in accordance with the provisions of California Government Code §§8350, et seq.

Contractor and I are aware of the provisions of California Government Code §§8350, et seq. and hereby certify that Contractor and I will adhere to, fulfill, satisfy and discharge all provisions of and obligations under the Drug-Free Workplace Act of 1990.

I declare under penalty of perjury under the laws of the State of California that all of the foregoing is true and correct.

☐ Please confirm

*Response required

7.9. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code § 2204)* Pursuant to Public Contract Code (PCC) section 2204, an Iran Contracting Act certification is required for solicitations of goods or services of one million dollars ($1,000,000) or more.

I certify that I am duly authorized to legally bind the Vendor/Contractor to this certification, that the contents of this certification are true, and that this certification is made under the laws of the State of

California.

Vendor/Contractor shall check ONLY ONE of the following choices below:

☐ Bidder’s Proposal is less than one million dollars ($1,000,000)

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but Bidder is not on the current list of persons engaged in investment activities in Iran created by the California Department of General

Services (“DGS”) pursuant to Public Contract Code § 2203(b), and Bidder is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but the District has given prior written permission to Bidder to submit a proposal pursuant to PCC 2203(c) or (d). A copy of the written permission from the District is included with this Contract.

*Response required

7.10. References *

Please provide three References for projects of similar size and scope including:

• company/agency name and address

• title and dollar amount of project year completed

• contact name, title, email address and phone number

7.11. Vendor Packet*

Please download the below documents, complete, and upload. Only fill out pages 1-2 if you are in the state of California.

• MT_SAC_VENDOR_PACKET_(5).pdf

*Response required

7.12. Acknowledgement*

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein.

☐ Please confirm

*Response required

7.13. Use of College Standard Agreement*

The Vendor acknowledges, understands, and agrees that as a condition of being awarded any contract resulting from this solicitation, the Vendor must accept and execute the College’s standard agreement(s), samples of which have been provided as part of this solicitation. The Vendor further agrees that the College’s standard agreement and its terms and conditions shall govern the contractual relationship between the parties.

Failure or refusal by the Vendor to accept and execute the College’s standard agreement, without modification or exception, may be deemed non-responsive and may result in rejection of the Vendor’s proposal or bid. Any proposed changes, deviations, or exceptions to the College’s agreement or standard terms may be grounds for disqualification at the sole discretion of the College.

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/39008/12e00b5e-f32a-4cdc-baa3-e7c046d98a52_MT_SAC_VENDOR_PACKET_%285%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OZAW4AAR%2F20260721%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260721T203601Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEPz%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIETvn6v7u%2B78WaNzDYgOstJSRuV%2Fwy0Uq0i86ykKjqhcAiEAzt0ULHn59TzgD3l1Yt7sr%2Fjf7drK9IL9M6EV3dfg4osqlQUIxf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDEwYyZfRsV2xAyO8jirpBHCdiNTa8iltWwFJ6Q9AqbQEpDelQ1LowADMEeqJO8RYeoF%2BiMOfrS6EWbA%2BzVOJLWBRQIbnj%2FcYqSJNzkO1jA6H4Aw8vIJ4hkB5vLK1epKI5bz%2BghgvluO%2F3naDvnAsDlyz%2Buuez5Mt6Oj2%2FyfltpzlUrJ9%2Bo%2FFM13ACnlcg3Z0n2Tw%2FFx6%2BqKYmrj6GuNdJvobmPuov48YLdHA8jpEtzTG67u4UBSTTsRId5%2BUWDesYQKgsOiYx1pHyU%2FoSJaBOmqQZ%2FuSUi8vCaCLPY3%2Fro1fD8z832x4C5vxssJzqVz41pjAocIH9psWGB1zxJ%2F02O7LG%2BQjIt38WnqcFwKetq5MfBjcl2tsKxy7I%2FjMMondejuCWGEbQQUTd3tCTSePaZF%2Bs6MbZJKNjXeS%2B8%2FIDJjyKf5dP%2FWFMnyJRXUQc6JL0D3Otm%2FjSQdR1Gkmwnym2kf2VH4xiU6L%2BJPaO18lzgUDrk37pA5BE%2BATO9RPc5zexcwvaq7w5hFIWW8r1JH%2Flus8hoyMZqoCjqcUWOPCcZMX9isP1mFeppKMzl8mj3Uj918xu%2BP2bOd%2FsXOoNHxU3HvvX3%2BxZtTDk32AtFoIVloCPI71xz513hw4WBYBtPFtolOYXOJpiJvJ9en6zrZhGfXbG9vh5xHoPW41JVGz32AihDc7k1wFUFvVD2sxPXsx1y0dGgIQTHeIQ2shcQRwpdV3EOi3MDHhsuEnXny5nN72Y21f8%2Be%2FcpmUB26uOsuGQ%2B3BckMJf0opSSgjstw%2FgnAicF2jRNEY2CSh87P5kVYHe2tSgyMHVKIqW5DSWyr0WmHHUQs12iVAMMGm%2F9IGOpkB6AEGq93CMctllYPwonwgluJLVmodzOi06QSabtt57aoiyWMtx8F4bJkEmq436F8gwP3n%2BZ1mICJuazZBvnmG2qffUrPx83yQraP%2BG52sHU%2FYYKnESZx0xBVMiHroMpspOSDUFI%2B%2BC3d1gigGVUdb9h8F1X8riHCKi9GgGd7ls7dVQJDVdL93YuIOSkosiWN2SGdHP67JMo%2F3&X-Amz-Signature=1b4813870aee14b1f59c9b623760a596b9590e8cf88a744941363d472e2cab25&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22MT_SAC_VENDOR_PACKET_%285%29.pdf%22&x-id=GetObject