Financial_Proposal_Bid_Form_Release.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Hanger Sound Equipment and Services
- Solicitation number
- 0000033133
- Issued by
- California
About this file
This document is a Financial Proposal Bid Form for RFP Number HS-04-25 related to a sound equipment and personnel package for the annual OC Fair. The form includes detailed specifications for the required sound equipment package, including a 64x8x2 digital console, sound processing rack, effects rack, microphones, wireless mics, line array speakers, subwoofers, front fills, and an ADA-compliant assistive listening system. The form also includes line items for sound labor, including personnel for the Hangar Building. The bid is for a five-year term from 2025-2029, with each year's equipment and labor package priced separately.
The pricing for the Hangar Building sound equipment package and labor package are to be provided as annual lump-sum amounts. The District will allow deviations from the specified brands and models, provided the equipment is equivalent in functionality and specification. The bid form states that the contracted "RUN OF FAIR" equipment and personnel package rates shall represent an "all inclusive" cost covering the entire rental/service period for the annual OC Fair. A contingency cost of $10,000 per year is also included for the sound equipment package.
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| File | Type | Posted |
|---|---|---|
| Hangar_Sound_RFP_Ready_for_Release.pdf |
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Text version
Instructions
| FINANCIAL PROPOSAL BID FORM |
| RFP NUMBER HS-04-25 |
| There are three tabs in this file. Click on the tab to navigate to the desired worksheet. |
| Once all forms are completed, please print, sign the Required Signature Form, and include |
| in the hard copy and electronic copy of the proposal submission. |
| On the Financial Proposal Bid Form tab, input the name of the bidding company in cell C3, prices |
| in the cells highlighted in yellow in columns D through H, and all equipment to be supplied by |
| Bidder in column C. All other cells will automatically populate. |
Financial Proposal Bid Form
| FINANCIAL PROPOSAL BID FORM | ||
| RFP NUMBER HS-04-25 | ||
| BIDDER NAME: | INSERT BIDDER NAME | |
| The Financial Proposal Bid Form will be used to determine the "not to exceed" amount of the contract. | ||
| Note: All quantities provided on the Financial Proposal Bid Form are an approximation. Contractor will not be guaranteed any specific amount of work. If particular events or projects result in additional costs that exceed the Contract amount, the awarded Contract will be amended to reflect the additional work. Billing should reflect the actual work performed, at the rate indicated on this Financial Proposal Bid Form. |
All equipment shall be substantially of the same specification and shall be capable of performing in substantially the same manner as the equipment listed below. Each venue's equipment specification has been selected based on past requirements and equipment suitability. The brand names and model numbers listed below, as applicable, are provided as examples of the specifications acceptable to the District. The District will allow deviations from the below listed brands and/or models on condition that the deviations are equivalent in functionality and specification. Contractor shall submit a request for any/all brand/model substitutions from the below list and must receive approval from the District prior to utilization onsite. Contractor is responsible to ensure a complete and fully functional sound package/system is provided.
The contracted “RUN OF FAIR” Equipment and Personnel Package rates on the Financial Proposal Bid Form shall represent an “all inclusive” cost and will cover the entire rental/service period for the annual OC Fair from installation and testing through final teardown.
Bid Equipment: In the "Equipment to be Supplied by Bidder" fields, Bidder shall input a detailed listing of the equipment (including brands/models) Bidder intends to supply in the fulfillment of the stated requirements. Bidder shall input annual package pricing for the correlating equipment, resulting in a total package price for each venue.
Bid Labor: Bidder shall input an annual flat combined labor package price for Hangar and Action Sports Arena; and separate annual flat labor package price for Plaza Stage.
| The Hangar Building at the OC Fair Sound Equipment Package - RUN OF FAIR (Currently 23 Days) | 2025 | 2026 | 2027 | 2028 | 2029 | |||
| Quantity | Equipment Description | Equipment to be Supplied by Bidder | ||||||
| (Include, brands, models, etc., as applicable) | Hangar Equipment Package Price | Hangar Equipment Package Price | Hangar Equipment Package Price | Hangar Equipment Package Price | Hangar Equipment Package Price | |||
| 1 | 64 X 8 X 2 (MINIMUM) DIGITAL CONSOLE WITH POWER SUPPLY AND BACK-UP POWER SUPPLY (CREST, YAMAHA, ETC. ACCEPTABLE) NO SEMI-PRO BRANDS ALLOWED (MACKIE, BEHRINGER, ETC.) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | PROCESS RACK WITH MAIN PROCESSOR AND BACK-UP PROCESSOR (LAKE, MEYER GALILEO, ACCEPTABLE), AS WELL AS CONTRACTOR’S SYSTEM SPECIFIC SPEAKER PROCESSING AND 6 X 1/3 OCTAVE EQ, CD PLAYER | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | EFFECTS RACK, INCLUDING A MINIMUM OF 10 COMPS, 8 GATES, 2 REVERB, 1 MULTI EFFECT (SHOULD BE TYPICAL ROCK AND ROLL MEDIUM VENUE EQUIPMENT) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | MIC SNAKE AS REQUIRED | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | POWER DISTRO INCLUDING FULL STAGE, FOH AND MONITOR DISTRO, WITH ALL LUGS, CAMLOCKS, AS REQUIRED, TO TIE INTO DISTRICT POWER SYSTEM | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | SPEAKER CABLE AS REQUIRED | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | MIC STAND KIT FOR BANDS AS REQUIRED | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | MICROPHONE KIT FOR ROCK BAND TYPE SET-UP, AS REQUIRED FOR BANDS, PERFORMANCES, AND BASED ON APPLICABLE BAND/PERFORMANCE RIDERS | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | BOX ASSORTED MIC CABLE, WITH ADEQUATE SPARES (10%), AS REQUIRED FOR CONTRACTOR’S SYSTEM, SHOW SCHEDULE AND MIC KIT | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 8 | WIRELESS HANDHELD SM-58 MICS | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 20 | MEDIUM FORMAT LINE ARRAY SPEAKER MODULES, DIVIDED INTO L/R, IDEALLY- SELF POWERED AND INCLUDE ALL REQUIRED RIGGING, MOTORS, ETC. ASSUME TRIM HEIGHT TO BE 25'. MEYER LYON, QSC WIDELINE, D&B J8- ARE ACCEPTABLE BRANDS/MODELS, ARRAY SHOULD BE 10 BOXES EACH L/R | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 4 | FRONT FILL SPEAKERS, 90 X 40 DEGREE COVERAGE, LOW PROFILE, HIGH POWER, BRAND NAME, NO CUSTOM | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 12 | CARDIOID SUBWOOFER ARRAY (L/R), MUST INCLUDE CARDIOID ALIGNMENT AND EQ PROCESSING, PREFERENCE GIVEN TO DEDICATED CARDIOID SUB SPEAKERS, SUCH AS D&B J-SUB, ARRAY SHOULD BE NO MORE THAN 6 BOXES EACH L/R | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 2 | HANGAR ‘EYEBROW’ FLOWN SYSTEMS, OUTSIDE OF HANGAR BUILDING. EACH SYSTEM TO BE CAPABLE OF COVERING MAIN MALL AREA, TO A DISTANCE OF 180’ FROM HANGAR DOORS. SYSTEM MUST BE LIGHTWEIGHT DUE TO WEIGHT RESTRICTIONS (NO MORE THAN 400 POUNDS, INCLUDING ALL RIGGING), ARRAY SHOULD BE TYPICALLY 2 BOXES EACH L/R | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 6 | L/R OUT FILL ARRAYS, DECK STACK, 3 BOXES LEFT, 3 BOXES RIGHT, 90 DEGREE HORIZONTAL COVERAGE | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | COMPLETE STAGE MONITOR SYSTEM WITH SEPARATE 48 INPUT STAGE MONITOR CONSOLE, UP TO 16 WEDGES WITH AMPS, DRUM FILL, SIDE FILL, SPLITTERS AS REQUIRED BY BANDS AND EVENTS | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1 | COMPLETE HIGH QUALITY ADA ASSISTIVE LISTENING DEVICE SYSTEM SUCH AS LISTEN TECH, WILLIAMS AV, SHURE WITH TOTAL VENUE COVERAGE(FM, RF, IR, ACCEPTABLE) AND A MINIMUM OF 12 HEARING-AID COMPATIBLE RECEIVERS WITH HEADPHONES AND 12 NECK LOOPS WITH ALL OTHER REQUIRED EQUIPMENT NECESSARY | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Hangar Building Sound Equipment Package Cost - RUN OF FAIR TOTALS | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| Hangar Building Sound Equipment Contingency Cost - RUN OF FAIR TOTALS | $ 10,000.00 | $ 10,000.00 | $ 10,000.00 | $ 10,000.00 | $ 10,000.00 | |||
| HANGAR BUILDING SOUND EQUIPMENT PACKAGE - TOTAL BID (ALL FIVE YEARS) | $ - 0 |
| Sound Labor Package - RUN OF FAIR (Currently 23 Days) | 2025 | 2026 | 2027 | 2028 | 2029 | |
| Labor | Labor Package Price | Labor Package Price | Labor Package Price | Labor Package Price | Labor Package Price | |
| Personnel - Hangar Package Labor Cost - RUN OF FAIR | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Sound Labor Package (HANGAR BUILDING) - RUN OF FAIR TOTALS | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| SOUND LABOR PACKAGE - TOTAL BID (ALL FIVE YEARS) | $ - 0 |
| CUMULATIVE ANNUAL TOTALS - ENTIRE BID (EQUIPMENT & LABOR) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| TOTAL BID (HANGAR BUILDING, ALL FIVE YEARS) | $ - 0 |
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