FINALIZED UPS Combined Synopsis-Solicitation W91ZLK-22-Q-0037 10 Aug 22.pdf

COMBINED SYNOPSIS/SOLICITATION

W91ZLK-22-Q-0037

Preventative Maintenance and replacement Service to Uninterrupted Power Supply (UPS) units

This combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-06, effective May 1, 2022. The solicitation number for this request for proposal (RFP) is W91ZLK-22-Q-0037 for a base period of 12-month base period plus two option years.

This requirement is under the associated North American Industry Classification System (NAICS) Code 811219, Other Electronic and Precision Equipment Repair and Maintenance, and the Small Business Size Standard $22.0M. This is a 100% Small Business set aside. The Government contemplates award of a Firm-Fixed Price purchase order in accordance with FAR 13, Simplified Acquisition Procedures. This procurement will be evaluated as lowest price technically acceptable, for the procurement of the following services/materials.

The contractor shall provide a “full coverage” inspection, preventive maintenance, repair, and emergency service program for eight (8) mission-critical Uninterrupted Power Supply (UPS) in various buildings located at Aberdeen Proving Ground, Maryland. The UPS units are specified in the UPS Equipment Covered List outlined in section 9 of this Performance Work Statement.

The Contractor’s proposal shall adequately demonstrate a minimum of 3 (three) years of experience in servicing UPS units similar in size, model, and brand to the size, model, and brand of units for which service is requested in this contract along with proof of industry-standard training for such units.

52.212-1 Instruction to Offeror’s Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

Proposals shall be submitted in two (2) separate volumes:

Volume I: Maintenance and replacement services to existing mission-critical Uninterrupted Power Supply (UPS) units - W91ZLK-22-Q-0037: PRICE Proposal

Volume II: Price proposal for maintenance and replacement services to existing mission-critical Uninterrupted Power Supply (UPS) units. - W91ZLK-22-Q-0037 TECHNICAL Proposal

ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL WITH THE SUBJECT LINE:

W91ZLK-22-Q-0037 PROPOSAL FROM (INSERT COMPANY NAME)

Proposal Format:

Volume I: Detailed proposal to include the following elements:

1. Header Page Company Name, Unique Entity ID, CAGE, Business Type/Size, ETN# and point of contact information to include: Name, title, email address, and telephone number including extension.

Include below CLIN structure:

Base Year

0001: Base group of units, full coverage annual unit maintenance and emergency service.

0002: Base group of units, quarterly battery maintenance

0003: Unscheduled parts and repairs. This CLIN amount will be specified as not to exceed (NTE) $6,000 per CLIN per year.

0004: UPS Battery Replacement on Eaton 9390-40 unit in B-1099.

Option Year 1:

1001: Base group of units, full coverage annual unit maintenance and emergency service.

1002: Base group of units, quarterly battery maintenance

1003: Unscheduled parts and repairs. This CLIN amount will be specified as not to exceed (NTE) $6,000 per CLIN per year.

1004: UPS Battery Replacement on Liebert NXb 30 kVA unit in B-606

1005: UPS Capacitor Replacement on Liebert NXb 30 kVA unit in B-606

1006: UPS Capacitor Replacement on MGE Comet 80 kVA unit in B-400

Option Year 2:

2001: Base group of units, full coverage annual unit maintenance and emergency service.

2002: Base group of units, quarterly battery maintenance

2003: Unscheduled parts and repairs. This CLIN amount will be specified as not to exceed (NTE) $6,000 per CLIN per year.

2004: UPS Battery Replacement on Mitsubishi 2033A 50 kVA unit in B-400

2005: UPS Battery Replacement on MGE Comet 80 kVA unit in B-400

2006: UPS Battery Replacement on Eaton9390IT 40 kVA unit in B-350

2007: UPS Capacitor Replacement on Liebert NPower 80 kVA unit in B-400

Volume II: Detail (Technical) price proposal shall be evaluated based on the following factor:

Technical: The contractor shall provide Full Service support (service, technical support, parts, etc.) all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete these services.

PLEASE COMPLETE AND RETURN: 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

NOTE: Contractor shall achieve technically acceptable rating on all technical factors to be considered technically acceptable.

52.212-2, Evaluation Commercial Items

The contract will be awarded to the Lowest Price Technically Acceptable (LPTA) offeror.

The technical evaluation will be a determination based on information furnished by the vendor. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

52.212-3 Offeror Representations and Certifications -- Commercial Items.

All quotations from responsible sources will be fully considered. Vendors, who are not registered in the System for Award Management (SAM), prior to award, will not be considered.

Vendors may register with SAM by going to www.sam.gov.

52.212-4 Contract Terms and Conditions Commercial Items

This clause applies in its entirety and there are currently no addenda to the provision.

http://www.sam.gov/

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items.

This clause applies, and the following clauses are incorporated by reference.

The following provisions and clauses will be incorporated by reference, and the full text of the references may be accessed electronically at this address: https://acquisition.gov:

(a)

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (July 2013) (31 U.S.C. 6101 note).

52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

(ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

https://acquisition.gov/

52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O.

13126).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

52.222-43, Fair Labor Standards Act and Service Contract Act—Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C.

4505), 10 U.S.C. 2307(f)).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

As prescribed in 4.2105(a), insert the following provision:

REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at least 30 days before the contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 42 months.

252.223-7999 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (Deviation 2021-O0009)

As prescribed in Class Deviation 2021-O0009, Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors, use the following clause:

ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (DEVIATION 2021-O0009) (OCT 2021)

(a) Definition. As used in this clause –

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin

Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of provision)

(c)

SUBMISSION PROCEDURES:

All questions regarding this solicitation must be submitted to the Contracting Office via email no later than 10:00 a.m. EST, 22 August 2022. Please submit questions to Tiffany N. Barnes at Tiffany.n.barnes4.civ@army.mil. The responses will be posted to sam.gov.

Firm Fixed Price (FFP) proposals must be signed, dated, and received by 10:00 a.m. EST, 19 August 2022, via email to Tiffany N. Barnes at Tiffany.n.barnes4.civ@army.mil

All quotations from responsible sources will be considered. Vendors who are not registered in the System for Award Management (SAM) database prior to award will not be considered. Vendors may register with SAM by calling 1-866-606-8220 or online at https://www.sam.gov.

Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer.

NO TELEPHONE REQUESTS WILL BE HONORED.

PERFORMANCE WORK STATEMENT

For Maintenance for Uninterrupted Power Supply (UPS), Aberdeen Proving Ground (APG)

GENERAL INFORMATION

1. SUMMARY: This is a non-personal services contract for maintenance of eight (8) mission-critical Uninterrupted Power Supply (UPS) in various buildings located at Aberdeen Proving Ground, Maryland. The Government will award a Firm Fixed Price (FFP), with one (1) year base period with two (2) one (1) year option contract.

SCOPE: The contractor, as an independent agent from the Government, shall provide all labor, materials, equipment, tools, quality control, inspections, and other items necessary to perform the contract. Additionally, the contractor shall provide the necessary bonding and insurance required for the performance of services in support of the Aberdeen Test Center (ATC).

mailto:Tiffany.n.barnes4.civ@army.mil mailto:Tiffany.n.barnes4.civ@army.mil https://www.sam.gov/

BACKGROUND: Aberdeen Test Center (ATC) is a multi-purpose test center with diverse test capabilities and facilities. The unique combination of ATC's experienced personnel, state-of-the-art facilities, instrumentation, equipment, automotive courses, firing ranges, and industrial fabrication/repair capabilities provide a comprehensive facility available for testing a wide variety of military items, both domestic and foreign, as well as commercial items. Testing is conducted on full systems, as well as system components and includes such items as: combat and general purpose vehicles, automotive technologies, weapons and munitions, general support equipment, individual equipment, generators, night vision devices, bridges, sensors, communication systems and robotics.

ATC also conducts vulnerability/survivability tests, flammability testing, and crash worthiness testing.

Place of Performance. All requirements described above will be performed at Aberdeen Proving Ground, Maryland at ATC.

PERFORMACE REQUIREMENTS

2. Performance Requirements

2.1 TASK

2.1.1 The contractor shall provide a “full coverage” inspection, preventive maintenance, repair, and emergency service program for the UPS units specified in the UPS Equipment Covered List outlined in section 9 of this Performance Work Statement.

The inspection and preventive maintenance shall include a semi-annual visual module PM inspection and an annual full PM inspection per year as well as quarterly battery inspections per year for each UPS unit in the Equipment Covered List. Parts, labor, and travel costs shall be included.

2.1.2 The emergency service program shall include emergency parts and maintenance materials as needed, as well as labor at no additional charge during normal working hours (8 a.m. – 4:30 p.m. Monday through Friday).

2.1.3 The batteries and/or capacitor assemblies in some of these UPS units will be due for replacement during the period of this contract.

Full string battery replacements and full AC/DC input/output capacitor assembly replacements will be needed according to the schedule defined later in this document.

3. HOURS OF NORMAL OPERATIONS: ATC is currently operating under an alternative work schedule. Currently, normal hours of operation are 0700 - 1630 (including a 30-minute meal period) Monday through Thursday and every other Friday from 0700 – 1530. Fridays alternate between 0700 – 1530 and a Regular Day Off (RDO) Friday.

4. PERSONNEL

4.1 Hazardous Conditions: Contractor employees may be exposed to the following conditions during performance of work:

• High noise levels (impulse and steady state).

• Proximity to electric power sources of high voltage and/or amperage.

• Working with lead acid batteries.

5. Identification of Contractor Personnel.

The contractor shall provide a 2” x 1” nametag (black lettering with white background) with the company name and the word Contractor below it. The contractor shall ensure all personnel prominently display their nametags at all times while at work in the Restricted Area.

6. Personal Protective Equipment (PPE).

All contractor personnel shall wear the appropriate PPE when in the following work areas:

range areas where entrance is controlled by the Range Operations Team, industrial buildings, at construction sites, test sites and test facilities. Other areas may be reviewed to determine if hazards are present which necessitate the use of PPE. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

7. SAFETY: All contractor personnel shall follow the applicable safety standards for the work being performed.

8. SECURITY

Unescorted access into Restricted Areas:

Unescorted access into the APG restricted areas is not expected to be granted under this contract.

However, if it is later deemed necessary, unescorted access into the APG restricted areas shall be granted to contractor personnel who possess a current security clearance issued by the Defense Industrial Security Clearance Office (DISCO) or who were the subject of a favorably completed National Agency Check (NAC) or National Criminal Information Check (NCIC). Unescorted access shall be authorized provided no more than 24 months have lapsed since the date of the termination of the security clearance or break of service and there is no known adverse information. The contractor is responsible for providing individuals eligible for unescorted access to service equipment. Since the work to be performed is inside a secure area and all non-US persons are escorted, no foreign nationals (non-US citizens) will be used in this contract.

NCIC Requests:

The contractor shall have completed a SSB Form 1199, Application for Civilian ID Card/Security Badge, and FD 258, Application Finger Print Card, for each employee requiring unescorted access who does not meet one of the requirements above. Upon contract award, the contractor shall obtain required forms from the COR and return the completed forms to the COR within 10 working days. Until a favorable NCIC is completed, contractor personnel shall be continually escorted into, out of, and within the restricted areas by other contractor personnel who possess a photographic security identification badge. Processing time for the NCIC is approximately 30-45 days. The contractor shall advise employees that the NCIC shall be used to review criminal history records and that adverse information may result in an employee being denied access into the restricted areas. The contractor shall be responsible for delays in the performance under this contract caused by the disqualification of employees for unescorted access security badges.

Security Badges:

Security badges will only be issued to contractor personnel in accordance with APGR 190-4. Security badges shall be approved and issued by ATC Security personnel to contractor personnel upon written request from the TPOC and after the investigation or security clearance has been verified. Contractor personnel shall wear the security badge above the waist at all times while in the restricted (security) areas of APG. Contractor personnel shall only display the security badge while inside the security area and ensure that it is out of sight once they exit the security area. The badge WILL NOT be used as identification to gain access to the installation or for identification off the installation. The contractor is responsible for ensuring compliance by contractor personnel.

9. REQUIREMENTS

TASK 1: UPS INSPECTION, PREVENTIVE MAINTENANCE, AND REPAIR

The contractor shall provide a “full coverage” inspection, preventive maintenance, repair, and emergency service program for the UPS units specified in the UPS Equipment Covered List as stated below:

UPS Equipment Covered List

Bldg Location

Make Model Serial Type/Size Associated Equipment

400 MGE 72-160812-22 B01-10176 80 kVA 1 Cabinet of 36 sealed batteries, 12-300MR

400 APC SUVTPF30KB4F PS0811341021 30 kVA 1 Cabinet of 16 battery modules, SYBTU1-PLP

400 Liebert NPower 37-8801 80kVA 1 Cabinet of 40 sealed batteries, Enersys

HX205FR

400 Mitsubishi 2033A 141931 50 kVA 1 Cabinet of 30 sealed batteries, 12-300MR

436 Eaton 9390-50 ED033CBB04 50 kVA 1 Cabinet of 32 sealed batteries, Eaton

PWHR12200W4FR

350 Eaton 9390IT EF204CAB03 40 kVA 1 Cabinet of 120 sealed batteries, PWHR1234W2FR

606 Liebert NXb 30 38-4103 30 kVA 1 Cabinet of 24 sealed batteries, 12HX330-FR

1099 Eaton 9390-40 EG353CAC05 40 kVA 1 Cabinet of 32 sealed batteries, HRL 12200WFR

• The inspection and preventive maintenance shall include a semi-annual visual module PM inspection and an annual full PM inspection per year as well as quarterly battery inspections per year for each UPS unit in the Equipment Covered List. Parts, labor, and travel costs shall be included.

o Provide a detailed written report noting any deficiencies and corrective action needed, taken, and/or planned; delivered to the Technical Point of Contact within 5 working days of the visit. It shall include values and graphs of battery levels.

• The emergency service program shall include emergency parts and maintenance materials as needed, as well as labor at no additional charge during normal working hours (8 a.m. – 4:30 p.m. Monday through Friday).

• Partial (up to 10%) Battery Jar Replacement:

o For battery strings in overall good health, please allow for up to 10% of the battery jars within each string in each unit to be replaced per year if necessary.

o Parts, labor, and travel costs included.

Deliverables:

• A deliverable of this task is semi-annual preventive maintenance and repair visits on the modules of the 8 UPS units listed above.

• A deliverable of this task is quarterly battery inspections on each UPS unit listed above.

• A deliverable of this task is a detailed report with each inspection. For the batteries, this should also include graphs to illustrate the levels of the batteries to be used to analyze their health. The report must be presented to the TPOC or COR within 5 working days of the date of the visit.

• A deliverable of this task is emergency service coverage as needed on the UPS units listed above with parts, labor, and travel expenses included.

• A deliverable of this task is partial battery jar replacement as needed, up to 10% of a string per year.

TASK 2: UPS SCHEDULED BATTERY STRING & CAPACITOR REPLACEMENTS

The batteries and/or capacitor assemblies in some of these UPS units will be due for replacement during the period of this contract. Full string battery replacements and full AC/DC input/output capacitor assembly replacements will be needed according to the following schedule:

Base Year Replacements (August 2022 – August 2023)

Bldg Location

Make Model Battery Model Battery Quantity

Replacement Of:

1099 Eaton 9390-40 HRL 12200WFR 32 Battery String

Option Year 1 Replacements (August 2023 – August 2024)

Location

Make Model Battery Model Battery Quantity

Replacement Of:

606 Liebert NXb 30 kVA 12HX330 24 Battery String

606 Liebert NXb 30 kVA Capacitors

400 MGE Comet 80 kVA Capacitors

Option Year 2 Replacements (August 2024 – August 2025)

Location

Make Model Battery Model Battery Quantity

Replacement Of:

400 Mitsubishi 2033A 12HX300FR 30 Battery String

400 MGE Comet 80 kVA 12280WFR 36 Battery String

350 Eaton 9390IT PWHR1234W2FR 120 Battery String

400 Liebert NPower 80 kVA Capacitors

Quote and CLIN Structure:

• The costs for these replacements are to be included in the contract cost for the year in which they are scheduled to be performed, but as a separate CLIN for each replacement.

o For instance, Base Year shall include a CLIN for Eaton 9390-40 battery replacement.

o Option Year 1 shall include a CLIN for Liebert NXb UPS battery replacement, another CLIN for Liebert NXb UPS capacitor replacement, and a third CLIN for MGE Comet capacitor replacement.

o Option Year 2 shall include a CLIN for Mitsubishi UPS battery replacement, another CLIN for MGE Comet UPS battery replacement, a third CLIN for Eaton 9390IT UPS battery replacement, and a fourth CLIN for Liebert Npower capacitor replacement.

• Replacements are to be scheduled at the customer’s convenience during normal business hours Monday through Friday. (It will most likely will be on an “RDO Friday.”)

• Replacements shall include freight and inside delivery of the new batteries & capacitors.

• Replacements shall include de-installation of the old batteries & capacitors, along with removal and proper disposal of the old batteries & capacitors.

• Parts, labor, and travel costs included.

• 3 year minimum warranty on the new batteries.

10. TECHNICAL POINT OF CONTACT

TPOC and COR: The designated TPOC and COR for this requirement is Johnathan F.

Beltz, Data Center Facility Manager, Aberdeen Test Center, 6943 Colleran Road, APG, MD 21005. Office phone: 410-278-9513, Mobile phone: 443-307-3258, e-mail:

johnathan.f.beltz.civ@army.mil

11. NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

12. CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) has established a secure data collection site, entitled Contractor Manpower Reporting System, for the purpose of capturing contractor (and subcontractor) manpower utilized during the performance of this contract. As a result, the contractor shall report all the information required by the Contractor Manpower Reporting System. The information requiring completion by the contractor includes, but may not be limited to the following: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COR/COTR); (2) Contract number, Requiring activity identification code (UIC), Command; (3) Fiscal Year covered by reporting period; (4) Contractor name, address, phone number, e-mail address, Identity of contactor employee entering data; (5) Direct labor hours, including Subcontractor; (6) Direct labor dollars paid this reporting period, including Subcontractors; (7) Total invoiced amount, including Subcontractors; (8) Predominant Federal Service Code (FSC) reflecting services provide by Contractor; and (9) Locations where Contractor performs the work. The contractor shall submit all required information before final invoice. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. All data for the FY shall be reported no later than October 31 of each calendar year or before final invoice, whichever comes earlier. The contractor shall access the Contractor Manpower Reporting System database on the internet and fill-in the required data entry fields. The system can be accessed at the following internet address:

https://cmra.army.mil.

13. SECURITY POLICIES:

Per Army Regulation 190-13 (The Army Physical security program), Para. 8-2.c,

(1) A check of records through the National Crime Information Center (NCIC) Interstate

Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors.

The FBI permits the use of NCIC III for vetting visitors to ensure the security of military installations.

(2) A similar records check will be conducted at OCONUS locations per status of forces agreement (SOFA) and other theater regulations.

Per DoD Directive Type Memorandum (DTM) 09-012 (Interim Policy Guidance for DoD Physical Access Control), Attachment 3, Para2.b.(4), Installation government representatives shall query the following government authoritative data sources to vet the claimed identity and to determine fitness, using biographical information including, but not limited to, the person's name, date of birth, and social security number:

(a) The National Crime Information Center (NCIC) database.

(b) The Terrorist Screening Database.

(c) Other sources as determined by the DoD Component or the local commander and/or director. These can include but are not limited to:

1. Department of Homeland Security (E-Verify)

2. Department of Homeland Security (U.S.VISIT)

3. Department of State Consular Checks (non-U.S. citizen)

4. The FVS-CM

Quality Assurance Surveillance Plan (QASP) ATC IT UPS Maintenance

1. PURPOSE

This Quality Assurance Surveillance Plan (QASP) is developed in accordance with FAR 46.103 to establish the procedures for monitoring, reporting and evaluating the performance of TBD under contract number TBD. The intent is to ensure that the Contractor performs in accordance with the Performance Work Statement (PWS) set forth in the contract, that the Government receives high quality of services, and that the Government only pays for the acceptable level of services received.

2. AUTHORITY

Authority for issuance of this QASP is provided Inspection and Acceptance, which provides for inspections and acceptance of the articles, services, and documentation called for in task orders to be accomplished by the Contracting Officer or his duly authorized representative.

3. RESPONSIBILITIES

The Government resources shall have responsibilities for the implementation of this QASP as follows:

a. Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the Contractor receives impartial, fair, and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

b. Contracting Officer Representative (COR) - The COR is responsible for overall administration of the project and assures proper Government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

c. Technical Point of Contact (TPOC) – The TPOC provides detailed technical oversight of the Contractor’s performance and reports his or her findings to the COR in a timely, complete and impartial fashion to support the COR’s administration activities. While the TPOC may serve as a direct conduit to provide Government guidance and feedback to the Contractor on technical matters, he or she is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

The TPOC Government civilian representative on-site needs to verify that all classified waste was in the incinerator and that combustion had occurred.

d. ATC Contracts Team – The Contracts Team provides centralized contracts management support to all ATC activities to include, but not limited to, the following: technical advice in the preparation of Acquisition Request Packages, QASP preparation and implementation, training, development of internal policies and procedures, and serves as the liaison office between contracting activities and ATC.

4. METHODS OF QA SURVEILLANCE

The below listed methods of surveillance shall be used in the administration of this QASP. In addition to specific instructions that may be mentioned, the appropriate and standardized form that is to be used for documentation of QA surveillance is the Surveillance Activity Checklist, included as Attachment A.

a. Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed by the customer and TPOC and forwarded to the COR. The COR Officer shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the Surveillance Activity Checklist.

b. 100% Inspection - This level of inspection shall be accomplished by monitoring and documentation. The TPOC and COR shall inspect designated performance tasks, review the generated documentation and enter summary results into the Surveillance Activity Checklist.

5. PERFORMANCE STANDARDS.

The contractor will be evaluated in the following areas: Customer Support, Invoicing, Quality Control Plan, Safety, Security and Environmental.

a. Customer Service. Contractor personnel shall be courteous, responsive, and responsible at all times. The contractor shall perform in a satisfactory manner from technical, cost, schedule, and other points of view. Contractor shall allow a Government civilian representative allowed to be positioned to witness destruction of material.

b. Technical Performance. The contractor will be evaluated as to the quality of the output of their work and results will be documented in the TPOC and COR’s file. The contractor's personnel should be technically competent in the tasks identified in the SOW or other ordering document under the contract. Included in the technical performance is the contractor’s contribution in meetings and reviews, the quality of the contractor's technical reports, contractor's productivity and the overall quality of the technical support provided. Contractor shall allow all other routine destruction operations to be suspended until the Government material is moved from the truck to the incinerator.

c. Schedule and Timeliness of Deliveries. The contractor should be responsive to Government tasking and submit any reports as required by the contract.

d. Invoicing. The contractor shall submit all invoices in a timely manner and electronically via Wide Area Work Flow (WAWF). In addition, the contractor should provide all receipts, weight tickets, and/or any other documentation necessary to meet the terms and conditions in the Statement of Work.

e. Quality Control Plan. The contractor should have and complies with its own internal standard operating procedures in order to adhere to standards established in the contract.

f. Cost Controls. The contractor shall use the funding authorized to provide support throughout the period of performance.

g. Safety, Security, Environmental. The contractor shall be in compliance with Federal laws, DoD, APG and ATC SOP and regulations.

h. Matrix. Insert the performance standards from the proposed SOW.

RATINGS GIVEN TO CONTRACTOR'S

QUALITY OF WORK

MEASURING THE CONTRACTORS

QUALITY OF WORK

Very Good Has the Contractor conducted duties in a timely manner?

Marginal Is the job progressing on schedule?

Satisfactory Were all the items in the QASP inspected?

Unsatisfactory Are there any significant issues to report?

Exceptional Are there any discrepancies to report?

Number of customer complaints this month?

Are there any issues for the PCO/KO to be aware of?

Has the contractor met all contract requirements?

This matrix above is in accordance with the Inspection of Services Clause FAR part 52.246-4 or the inspections for commercial contracts FAR part 52.212-4(a), the monthly surveillance schedule, and the QASP. Based off of these expectations, services have been received and accepted.

6. FEEDBACK TO CONTRACTOR. The COR should summarize and document QASP results and provide to the contractor. The COR shall document everything in writing and report unacceptable performance to the ATC Contracts branch. Prompt feedback is essential so the contractor can develop and implement a corrective action plan. Issues and concerns that cannot be resolved at the working level or which impact on contractual requirements shall be reported to the Contracting Officer for resolution and contractual action.

7. SURVEILLANCE. The COR assigned to perform surveillance, with the assistance of the TPOC, shall complete an Online Monthly Report via Virtual Contracting Enterprise for their assigned contract requirements. Items also needed in VCE:

a. COR appointment letter, contracting officer letter of designation, and Training Record.

b. PWS, and other pertinent parts of the contract.

c. Surveillance Plan.

d. Surveillance Reports.

e. Other applicable documentation, such as:

1) Customer and user comments

2) Data and technical reports

8. CONTRACT INFORMATION

a. Contract Number:

b. Contractor Name: TBD

c. Contractor Address: TBD

d. Contract Period: one year base period from date of award, plus two one-year options

e. Contracting Agency:

f. Contracting Officer/Technical Point of Contact:

g. COR/TPOC