FINAL SOW- Single mode fiber installation project.docx

SINGLE-MODE FIBER INSTALLATION PROJECT

TREE FRUIT RESEARCH LABRATORY

STATEMENT OF WORK

7/23/2025

A. GENERAL INFORMATION

1. Scope of Work:

USDA Tree Fruit Research Lab is seeking a contractor to install two (2) 6-strand single-mode fibers at locations listed below from the upper Individual Distribution Frame (IDF) to the lower Individual Distribution Frame (IDF). Contractor shall furnish all necessary labor, materials, supplies, equipment and services and perform the work set forth within this Statement of Work listed below:

2. USDA Tree Fruit Research Lab Building:

I. On each floor provide and install two (2) 6-strand single-mode fiber. The pathway from the upper IDF to the lower IDF (IT closet) is approximate 750 linear feet and the distances between floors are approximate 50 linear feet.

II. This is an estimation and should not be used for purchasing materials. contractor is responsible to measure the exact distance during the job site visit.

3. Fiber enclosure in each IDF:

I. Furnish and install two (2) 6-strand single-mode fiber from upper Individual Distribution Frame (IDF) to lower Individual Distribution Frame (IDF).

II. Fiber Type: Single-mode fiber compliant with ANSI/TIA-568.3-D and ANSI/TIA-492CAAC standards.

III. Furnish and install rack mounted fiber enclosures compliant with TIA-568.3-D standards.

IV. Furnish and install single mode fiber adapter plates compliant with IEC 61754-20 standards.

V. Furnish and install fusion splice LC/APC connectors compliant with ANSI/TIA-568.3-D standards.

VI. Furnish labor to certify and test each fiber strand compliance with ANSI/TIA-455 and IEC 61300 standards.

4. Fiber Testing (Apply for all newly installed fibers at all locations):

I. All testing shall be done in accordance with standards previously stated above.

II. Contractor is responsible for utilizing certified test equipment to perform end-to-end optical power measurements on each fiber strand to ensure signal quality within industry specified parameters.

III. Contractor is responsible for generating detailed test reports documenting signal loss and compliance within industry standards.

IV. Contractor shall provide warranty service for fiber material and labor. Material warranty shall be based on the cable manufacturer warranty policy and labor warranty is one year after the work has been accepted by the USDA Tree Fruit Research Lab.

V. Contractor is required to submit a hard copy in either Microsoft VISIO or PDF drawings to include all fibers pathway and their ID labels, IDF of origin, room of origin, faceplate number, patch panel ID and date installed to the Contracting Officer or ITSD personnel.

VI. Contractor shall provide a detailed quote breakdown for both material and labor to install the fiber as well as costs associated with testing and certifying. A pre-solicitation site visit is highly recommended for all Contractors. Site visit schedule will be determined by Contracting Officer.

VII. All deliverables will be inspected by the USDA for completeness, and conformance to the items listed above by ITSD and the Contract Officer.

VIII. Work activities could be supervised by a USDA representative. The following must be completed during activities:

5. Period of performance:

I. Finish within 90 business days after award, including material order lead time, Safety and Infection Control review and approval.

II. Contractor must be able to start immediately upon award and must be flexible to meet the USDA’s schedule. Contractor is required to indicate the starting date in their proposal.

6. Technical Review Requirement:

I. Contractor must provide the following information in their proposals:

-Certification for fiber installation

7. Personnel Requirements:

I. Refusal of Contractor’s Personnel: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel performance or conduct shall be dealt with by the Contractor, and/or the COR with the final decision made by the Contracting Officer.

8. Personnel Qualifications/Experience Criteria:

I. Contractor Project manager/Leader is required to be licensed, certified, insured, and bonded.

II. Contractor is required to prevent and mitigate all dust created from their work-related duties as much as possible. The locations above in this SOW will fall in between Class I (lowest) to class II (highest).

Class I, and II requirements:

CLASS I:

- Execute work by methods to minimize raising dust from construction operations.

- Immediately replace any ceiling tile displaced for visual inspection

- Minor Demolition for Remodeling

CLASS II:

- Use an Environmental Control (EC) unit or a plastic barrier sealed to floor and ceiling tile.

- The entire opening must be enclosed.

- Use a HEPA vacuum to clean tops of tile (in ceiling space) in enclosed work area.

- Use a HEPA vacuum when making penetrations in walls to control any dust.

9. Badges and Parking:

a. All Contractors must have a temporary ID badge issued by the USDA personnel.

b. Contractor is required to always wear ID badge when working in the Tree Fruit Research Lab.

c. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available below:

II.

10. Safety and Fire Prevention:

In the performance of this contract, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the COR may issue an order stopping all, or any part, of the work. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect during the performance period of the contract. The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

11. Contractor Responsibilities:

a. The contractor must comply with the requirements specified in UBC-ICRA for the areas covered by this quote. If within a lab, clinical area, or USDA employees' working space, a temporary plastic dust barrier must be installed around the working area.

b. Contractor is required to always follow the USDA Tree Fruit Research Lab Safety policy when working in the Lab. The Safety policy will be presented to the contractor at pre-start safety meeting with safety staff. This is not only to protect the contractors, and employees but also to protect the ongoing experiments.

c. The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. Contractor shall take all precautions necessary to protect experiments, persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any personal injury, Contractor employees, others, or experiments as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the Contractor or Contractors’ employees’ fault or negligence.

d. Contractor shall comply with all USDA and OSHA safety standards. Fiber-Optic manufacturer/industry standards TIA, ANSI/TIA, TIA/EIA and IEC. As well as National Fire Protection Association - NFPA-99, National Electrical Code-NEC, Local and State regulations.

12. Contractor Submittals/Insurance Requirements:

a. The Contractor is required to comply with Federal and State Workers Compensation and liability insurance. Reference FAR clause 52.228-5-Insurance and Subpart 28.307-2-Liability.

b. Within 15 days of the awarded contract, the Contractor shall furnish to the Contracting Officer certification from their insurance company indicating that the coverage has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) day notice to the Contracting Officer. New certifications shall be furnished prior to the expiration date.

13. Place of Performance:

USDA Tree Fruit Research Lab-1104 N Western Ave, Wenatchee, WA 98801.

14. Hours of Service:

Normal hours of coverage will be Monday through Friday from 8:00am to 4:00pm, excluding federal holidays.

15. National Holidays:

The contractor is not required to provide service on the following National holidays, nor will the Contractor be paid for these holidays.

The following national holidays are observed by the Federal Government:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

16. Acceptance of Work:

Non-conforming products or services will be rejected. Deficiencies will be corrected by the contractor within 5 business days of rejection notice. If deficiencies cannot be corrected within 5 business days, the contractor must immediately inform the Contract Officer of the reason for the delay and provide a corrective action plan within 2 business days.

17. Authorized Service:

Only those services specified within are authorized under this contract. Before permitting any service or repairs of a non-contract nature, the Contracting Officer must be advised of the reasons for this additional work. The Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional service or repairs that are outside of the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained.

18. Changes:

The Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

19. Contracting Officer Representative (COR):

Delegation of Authority letters shall be forwarded to the using service and the Contractor after agreement has been signed, identifying the individual(s) as the COR(s). No service shall be provided without the approval of the COR or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative acting within the limits of his/her authority.

20. Tobacco and Vaping Policy:

Tobacco and Vaping products are not permitted within or around the USDA Tree Fruit Research Lab.

21. USDA Policy:

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of USDA regulations may result in citations answerable in the United States (Federal) District Court.

B. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the USDA which has been generated by the Contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the Contractor. Any request for information relating to this task order presented to the Contractor shall be submitted to the CO for response.

3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

image1.png