Final SOW - Murfreesboro EHRM Infra - 12-13-2021.pdf

VA Tennessee Valley Healthcare System (TVHS) Murfreesboro Campus 3400 Lebanon Rd 13 Dec 2021 Murfreesboro TN 37129

ARCHITECT-ENGINEER DESIGN SCOPE OF WORK

EHRM INFRASTRUCTURE UPGRADES

PROJECT NO: 626A4-22-700

PROJECT NAME: EHRM Infrastructure Upgrades – Murfreesboro TN

ESTIMATED CONSTRUCTION COST: $21,974,400

1. GENERAL INTENT:

The Contractor (herein referred to as “A/E”) shall provide Architect/Engineer (A/E) services to design a construction project at the VA Tennessee Valley Healthcare System, Murfreesboro Campus (TVHS Murfreesboro Campus) in accordance with this design scope of work.

Project scope includes, but not limited to, the following infrastructure improvements: Electrical (electrical panel upgrade, power (normal, emergency)), Bonding, UPS, Building Management System interfaces, assess for new and upgrades to existing HVAC, reconfiguration, expansion and renovation of existing space (demo, new construction, finishes, cable), renovate space for datacenter (expanded space, cable management, server rack configuration), communication infrastructure (new Data outlets, patch panels, upgrade to Cat 6A cable) in buildings as necessary, physical security upgrades, assess and upgrade fiber infrastructure backbone campus wide within buildings and between buildings, provide diversified path for WAN, Hazardous abatement.

Projects includes buildings 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 15, 16, 17, 106, 112, 116 East, 116 West, 117, 118, 120, 146, 147 and site.

2. STATEMENT OF WORK:

A/E Part One Services (also known as Design Phase) for this design project includes site visits, field investigation, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades and commissioning to facilitate a construction project to upgrade the facility infrastructure to support the new Electronic Health Record Modernization (EHRM) system in accordance with VA OEHRM Site Infrastructure Requirements (provided by VHA). The project shall include, but is not limited to, upgrading facility fiber throughout the buildings to each IT closet, upgrading IT closet infrastructure (including closet replacements and expansions), provide a redundant fiber run throughout the facility to each IT closet, upgrading IT closet (including replacements and expansions), provide redundant fiber mains to the demarcation room from the provider point, install approximately 150 additional IT (multiple cable) outlets, install approximately 115 new electrical outlets throughout the facility, provide additional outlets in each IT closet, upgrade facility power distribution as required, upgrade facility HVAC distribution as required, physical security assessment and upgrades and hazardous material abatement.

A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation

(solicitation support) and construction phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, 4 site visits per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination and execution of project commissioning requirements (performed by AE’s independent commissioning team), review of any construction project modifications for cost and technical acceptability, attendance and participation during the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction. All Part Two Services are optional line items and will not be exercised at the time of award.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of TVHS Murfreesboro Campus, Murfreesboro TN record drawings and the EHRM infrastructure readiness assessment documents will be made available to the highest rated A/E firm; the A/E will verify the validity of the record drawings prior to the start of design work and conduct site investigations as necessary throughout the design. SOW - Att 09 - Campus Map - EHRM Infra Murfreesboro will give AE firm a basic understanding of the VA Tennessee Valley Healthcare System, Murfreesboro Campus

(TVHS).

The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project.

COMPLY WITH SITE SPECIFIC INFLUENZA/COVID POLICY REQUIREMENTS

The A/E firms’ representatives performing site investigations on TVHS Murfreesboro Campus must meet the following requirements before starting site investigations or work on campus:

1. Negative TB Test, within the past calendar year

2. N95 mask (provided by the AE; fit tested and documented) or other facility approved face mask.

Must be replaced when damaged or soiled.

3. COVID vaccination and pre and weekly negative COVID test while working in patient care areas

4. Daily visit at check-in station for COVID and temperature screening

a. Sticker/device must be worn visibly

5. Annual influenza shot is required for all staff performing work on campus

6. Contractor badge must be obtained and worn by contractor or representative at all times while on campus Health screening and temperature checks are performed on the TVHS Murfreesboro Campus and must be performed immediately when the contractor arrives site. Contractor, subcontractors, vendors, and designers must report to the designated screen/testing locations upon arrival. If at any time an employee of the A/E firm or representative is deficient of the listed, the A/E firm must stop work for patient safety, notify the contracting officer and discuss corrective actions. Any further questions please refence the below documents.

Seasonal influenza with Vaccines (SOW - Att 07 - Seasonal Influenza w Vaccines - EHRM Infra Murfreesboro)

3. DESIGN WITHIN FUNDING LIMITATIONS:

The design shall be prepared by the A/E to permit the award of a construction contract, using Federal Acquisition Regulation procedures for the construction of the facilities, at a cost that does not exceed the project’s estimated construction contract price of $21,974,499.

4. DESIGN INDEPENDENCE, FURNITURE AND EQUIPMENT: Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. Equipment that can be part of the design in the includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

5. DESIGN CRITERIA: The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the VA TIL, including (but not limited to) the following listed Department of Veterans Affairs References:

PG-18-1 Master Construction Specifications SOW - Att 01 VHA Required Division 01 Specification Section List PG-18-3 Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders] PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) [Including but not limited to: Guiding Principles checklists as indicated for Minor Projects in Sustainable Design Manual, Life Cycle Cost Analysis]

PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides http://www.cfm.va.gov/til/index.asp http://www.cfm.va.gov/CFM/TIL/spec.asp http://www.cfm.va.gov/CFM/TIL/cPro.asp http://www.cfm.va.gov/CFM/TIL/sDetail.asp http://www.cfm.va.gov/CFM/TIL/equip.asp http://www.cfm.va.gov/CFM/TIL/seismic.asp http://www.cfm.va.gov/CFM/TIL/planning.asp http://www.cfm.va.gov/cfm/til/dManual.asp http://www.cfm.va.gov/cfm/til/dGuide.asp http://www.cfm.va.gov/CFM/TIL/accessibility.asp

PG-18-14 Room Finishes, Door, and Hardware Schedules PG-18-15 Minimum Requirements for A/E Submissions PG-18-17 Environmental Compliance Manual H-7545 VA Cultural Resource Management Procedures OIT Infrastructure Standard for Telecommunications Spaces v3.1 (01 July 2020)

The following references should also be used to complete the design documents:

VA Standards Alert 017 – Infrastructure Standards for Telecommunications Spaces and all standards, guides, and manuals incorporated by reference (https://www.cfm.va.gov/til/sAlert/sAlert017.pdf)

00 VA OEHRM Site Infrastructure Requirements v2.0 (SOW - Att 02 - VA OEHRM Site Infra Reqs -

2.0 - EHRM Infra Mufreesboro)

SOCAMES 6 Design Alert 1 (SOW – Att 3 – SOCAMES 6 Design Alert 1-6 – EHRM Infra Murfreesboro)

HEFP Reviewed EHRM Readiness Infrastructure Self-Assessment Murfreesboro (See SOW Attachment 10; used for facility project concept and budgeting; it shall NOT alleviate the AE of their site investigation responsibilities when developing their proposal or design)

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

6. DESIGN COLLABORATION: The A/E during this design project shall collaborate with the VHA Office of Healthcare Environment and Facilities Programs Special Engineering Program (HEFP/SEP) staff, VISN 09 and the Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. HEPF/SEP and/or VISN deliverables shall be coordinated with the A/E’s design submittals to ensure compliance with all requirements are met. The A/E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

7. INDEPENDENT LIFE SAFETY REVIEW: The A/E shall incorporate any comments from the VA 3rd party life safety review.

8. ENVIRONMENTAL PROTECTION: The A/E shall assist the VA with completion of a National Environmental Policy Act (NEPA) assessment as required by the TVHS Murfreesboro Campus, Murfreesboro TN. If the NEPA assessment results in potential environmental impacts, the A/E shall be responsible for completing any auxiliary documentation required per PG-18-17 NEPA Interim Guidance for Projects located on the TIL (http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf). Additional requirements may include, but are not limited to, Environmental Assessment, Environmental Impact Statement, and Record of Decision. The NEPA analysis and concluding documentation must be completed by the Final Bid Documents submittal.

9. PHYSICAL SECURITY: The A/E must include a certified physical security specialist. The specialists must be involved with the design beginning with the concept phase and the qualifications must be http://www.cfm.va.gov/cfm/til/room/RoomFinishes.pdf http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=584&FType=2 https://www.cfm.va.gov/til/sAlert/sAlert017.pdf http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf submitted to the COR for review and approval prior to the concept/basis of design phase. The specialists shall meet the specific requirements listed in the Physical Security Design Manual for Mission Critical Facilities located on the TIL (http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf). The A/E shall ensure that all aspects of the applicable VA Physical Security Design Manual (either Life-Safety Protected or Mission Critical Facilities; both will be applicable depending on the area the work is taking place) are incorporated into the design and shall prepare a written report acknowledging compliance as required by the VAMC. The A/E must inform the COR of any physical security items that will be difficult to achieve during the concept/basis of design phase of the design and assist the VA with waiver requests as necessary.

10. TELECOMMUNICATIONS DESIGN: In accordance with “Telecommunications and Special Telecommunications Systems Design Manual,” February 2016 (https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf), paragraph 1.2 (d), Telecommunications design must be performed and stamped by a BICSI Registered Communications Distribution Designer (RCDD) for all projects.

11. SUBMITTAL REQUIREMENTS: Design submittals shall follow the requirements of Program Guide, PG-18-15, Volume C - A/E Submission Instructions for Minor and NRM Construction Program dated November 2008. This document is included as SOW - Att 06 - PG 18-15 AE Submission Reqs Vol C - EHRM Infra Murfreesboro. Submittal documents shall be prominently marked “For Official Use Only (FOUO)” if they contain qualifying data as defined in VHA Memorandum 2019-11-13 Sensitive Infrastructure Data Classification – For Official Use Only (FOUO). This memo is included as SOW - Att 04

- Sensitive Data Memo - EHRM Infra Murfreesboro, as it is hosted on a non-public VHA site (https://vaww.va.gov/vhapublications/ViewPublication.asp?pub_ID=8949).

The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15; as a minimum it is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal.

The A/E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Scope of Work. Each new submittal will incorporate all VA comments from the previous submittal. The Asbestos Abatement requirements in PG-18-15 are applicable at TVHS Murfreesboro Campus, Murfreesboro TN due to the age of the campus (construction began in 1960’s).

The following submittals will be required for this project:

Quality Assurance/Quality Control (QA/QC) Plan Basis of Design (BD) - 10% - In addition to the requirements in PG-18-15, a Basis of Design is required. Basis of Design is a narrative presentation of facts, sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details, and their ultimate presentation in the final drawings and specifications, will be based on sound architectural and engineering decisions. Conceptual drawings of the planned design and the initial cost estimate will additionally be included.

Schematic Design (SD1)- 25% Schematic Design (SD2)- 35% Design Development One (DD) – 65% Construction Documents (CD)- 95% http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf https://vaww.va.gov/vhapublications/ViewPublication.asp?pub_ID=8949

Final Bid Documents (Bid) – 100%

12. DRAWING FORMAT:

All drawings shall adhere to VA project software requirements for Computer Aided Design (CAD)] available at http://www.cfm.va.gov/til/projReq.asp.

The A/E shall provide a computer 3D model and prepare various 3D renderings to present to VA throughout the design phase to adequately represent architectural, mechanical/electrical/plumbing (MEP), site conditions and other items in the design to aide with facility visualization and contractor coordination of critical areas, such as server rooms, and congested areas.

13. SUBMITTAL FORMATS: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk AutoCAD 2020 (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The A/E shall be responsible for providing:

Meeting/Conference Minutes Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Minimum meeting minutes requirements

• Project name, number, meeting host, Meeting Name

• Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings

• Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting

(yes/no Check box)

• Meeting purpose, Roll call, COVID-19, and Additional Items

• Agenda items (Decisions/resolutions, action items, and fixes or next steps)

• Construction schedule, phasing, and schedule remedies

• Construction budget and cost control/remedies

• Design schedule and schedule remedies

• Next meeting date and time

• Detailed attachment list

Construction Cost Estimates Construction cost estimates shall comply with Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated March 8, 2011. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic formats listed above.

Quality Assurance/Quality Control (QA/QC) Plan All documents in any of the electronic formats listed.

http://www.cfm.va.gov/til/projReq.asp http://www.section508.gov/ http://www.cfm.va.gov/cost/index.asp

Basis of Design (BD) All documents in any of the electronic formats listed above.

Two (2) half-size paper bond sets of drawings – 2 to VA

Schematic Design (SD1 & SD2)

Two (2) half-size paper bond sets of drawings – 2 to VA Two (2) paper bond sets of specifications – 2 to VA

Two (2) paper bond sets of investigation reports, design calculations, space planning data and cost estimate - 2 to VA

Design Development (DD), and Construction Documents (CD)

All documents in any of the electronic formats listed above.

Memo annotating what was not upgraded and corresponding justifications.

One (1) full size paper bond sets of drawings - 1 to VA Two (2) half-size paper bond sets of drawings – 2 to VA Two (2) paper bond sets of specifications – 2 to VA Two (2) paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW) and cost estimate - 2 to VA

Final Bid Documents (Bid) PDF files of drawings, specifications, and any miscellaneous design analysis documents such as submittal log and physical security compliance report.

Certified memo annotating what areas/times were not upgraded and the corresponding justifications.

Certified memo that the A/E design is independent of future projects and includes all equipment required for the project to be activated/full functional.

Word files of specifications.

Revit and AutoCAD files of drawings.

One (1) full size paper bond sets of drawings - 1 to VA Two (2) half-size paper bond sets of drawings – 2 to VA Two (2) paper bond sets of specifications – 2 to VA One (1) paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction SOW and cost estimate - 1 to VA

Construction Period Services (CPS)

Requests for Information (RFI) Requests for Information shall be submitted within three (3) calendar days of submittal to the A/E.

Submittal Reviews Submittal reviews shall be submitted within seven (7) calendar days of submittal to the A/E.

Site Visit Reports Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

Modification/Change Order Requests Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E.

This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.” All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

Punch List Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection.

Record Drawings Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. AutoCAD (.dwg) format.

14. PROJECT SCHEDULE/PERIOD OF PERFORMANCE: The A/E shall perform Part One Services/Design Phase work according to the schedule shown below. The A/E is also responsible for following specification Section 01 32 16.10 Architectural and Engineering CPM Schedules, which is located SOW - Att 05 - 01 32 16.01 EHRM Arch and Eng CPM Schedule Spec - EHRM Infra Murfreesboro. If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or Weekends.

QA/QC Submittal & Basis of Design (BD) 10% Submittal/ Admin Time (Internal Time Period to Transfer from Pre to Post Award Contracting Team at PCAC)

20 calendar days after Notice of Award

QA/QC and BD 10% Submittal Review Meeting

10 calendar days after VA receipt of QA/QC & BD 10% Submittals

25% SD1 Submittal 60 calendar days after acceptance of QA/QC & BD 10% Submittals (includes intensive survey of existing conditions/utilities & initial proposal for new closet locations/options and initial survey of those areas to determine viability of potential sites)

25% SD1 Review Meeting 10 calendar days after VA receipt of 25% SD1 Submittal ((includes documentation/drawings of existing conditions/utilities & analysis/viability of proposed new closet location options)

35% SD2 Submittal 30 calendar days after acceptance of 25% SD1 Submittals (includes AE coordination with VA Space Planner and onsite survey of all proposed locations to ascertain/quantify/qualify space affects to determine the best locations of new closets)

35% SD2 Review Meeting 10 calendar days after VA receipt of 35% SD Submittal (includes AE coordination with VA Space Planner and onsite survey of all proposed locations to finalize new closet locations)

65% DD Submittal 60 calendar days after VA acceptance of 35% SD Submittal (includes early DD AE survey of new closet locations to produce accurate backgrounds & utility drawings)

65% DD Review Meeting 10 calendar days after VA receipt of 65% DD Submittal (all space affects, and utilities accurately reflected in submission)

95% CD Submittal 30 calendar days after VA acceptance of 65% DD Submittal

95% CD Review Meeting 10 calendar days after VA receipt of 95% CD Submittal

Final Bid Documents Submittal 10 calendar days after VA acceptance of 95% CD Submittal

Final Bid Documents Acceptance Meeting 10 calendar days after VA receipt of Final Bid Documents Submittal

Total Part One Services/Design Phase Schedule

270 calendar days

The 270 days listed in part one project schedule may fluctuate based on when 95% CD submittal meets all VA guidelines and acceptance is issued. If 95% CD submittal is not accepted due to insufficient design requirements throughout the design period and additional time is deemed necessary. It is the responsibility of the AE firm to cover all costs associated with such delays.

Part Two Services/Construction Period Services (optional Line Items) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The

VA has 365 calendar days from final acceptance of the design to exercise the option(s) for Construction Period Services.

15. CONTRACT OVERSIGHT: All contracts for this project shall be awarded by the Program Contracting Activity Central (PCAC); only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

PCAC shall designate a Contracting Officer’s Representative (COR) to monitor and manage the A/E’s performance under the design project contract. The COR shall be a representative of the TVHS Murfreesboro Campus Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

A COR from the TVHS Murfreesboro Engineering Service Project Section shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the A/E’s responsibility for Part Two Services/Construction Period Services. The A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

16. OI&T INFRASTRUCTURE STANDARD FOR TELECOMMUNICATION SPACE:

The current version for this standard is version 3.1, dated 01 July 2021 (https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf). The design for this project at The TVHS Murfreesboro Campus must meet the Campus Support Center (CSC) requirements of the Infrastructure Standard for Telecommunications Spaces.

The Infrastructure Standard for Telecommunications Spaces (The Standards) serves as the master reference document of criteria for Department of Veterans Affairs (VA) facility Information Technology (IT) support infrastructure. It defines the technical requirements necessary to maintain optimum reliability and efficiency within VA facilities and computing centers. IT Support Infrastructure is defined as all passive telecommunications and information technology equipment and supporting physical space and equipment.

This standard is owned and maintained by Solution Delivery (SD) Data Center and Infrastructure Engineering and questions or concerns should be directed to the following email group: OIT ITOPS SD Data Center and Infrastructure Engineering.

Users must ensure their use of this technology/standard is consistent with VA policies and standards, including, but not limited to, VA Handbooks 6102 and 6500; VA Directives 6004, 6513, and 6517; and National Institute of Standards and Technology (NIST) standards, including Federal Information Processing Standards (FIPS). Users must ensure sensitive data is properly protected in compliance with all VA regulations. Prior to use of this technology, users should check with their supervisor, Information Security Officer (ISO), Facility Chief Information Officer (CIO), or local Office of Information and https://www.cfm.va.gov/til/dguide/OIT-InfrastrucStdTelecomSpaces.pdf

Technology (OI&T) representative to ensure that all actions are consistent with current VA policies and procedures prior to implementation.

17. EXEMPTIONS TO VA OEHRM SITE INFRASTRUCTURE REQUIREMENTS:

Any variances or exemptions to SOW - Att 02 - VA OEHRM Site Infra Reqs - 2.0 - EHRM Infra Murfreesboro, most recent version, must be referenced, documented, and discussed with CO, COR and HEFP SEP. Following approval of variance or exemption, AE shall submit documentation describing variance or exemption, indicating reference in VA documentation, describe any mitigating measures, and include an attachment with documentation of discussion with CO, COR and HEFP SEP.

18. QUALITY ASSURANCE:

A/E shall develop and execute a Quality Assurance (QA) plan that demonstrates a team approach and methodology throughout the design and the upgrades to ensure project compliance. Commissioning shall be integral to the QA process. The QA process shall drive design review, improvement, and compliance, including fully documented comments / issues and resolutions / corrections. The QA plan shall be coordinated with the commissioning agent and submitted to the VA along with the design schedule. The plan shall describe the QA tasks that will be performed through various phases of the design, including review of submissions. The QA team shall include design engineers performing project design work and shall be led by a senior design engineer that is not performing design work on the project. VA COR shall be invited to all QA and commissioning meetings. Completion of each QA task shall be initialed and dated by the responsible QA team member. A 100% completed QA review shall be submitted with each A/E design submission, including the final construction bid document submission package. Budget review and cost control shall be part of each phase of the QA process and each design submission. The QA deliverables with each submission package shall include, but is not limited to, redline mark-ups, QA issue tracking, and an overview/narrative. QA team members shall review issues with the designers, ensuring that corrections are made prior to each design submission package. The AE QA team shall work with the commissioning agent throughout design, construction, installation, inspection, trending, testing and certification to improve project outcomes and ensure compliance. A final QA report shall include an overview/narrative, final inspection list, and QA tracking of issues/corrections.

19. COMMISSIONING

The AE shall provide a commissioning agent to perform project commissioning throughout the design and construction for all trades/disciplines. Commissioning will also be an integral part of the QA process. VA is assigning the 3rd party commissioning responsibilities to the A/E’s commissioning agent(s) to provide unbiased, independent oversight. Commissioning tracking sheets shall relate design issues to responsible parties, along with decisions, code compliance and resolutions. The commissioning agent shall maintain the tracking sheets, reporting/tracking compliance issues from inception, through review, to resolution. Commissioning tracking sheet line-item activities shall include (at a minimum) the date, issue, review and decision, responsible A/E designer and satisfactory resolution. The commissioning agent’s updated comments will be included with each submission. Since the A/E is solely responsible for the design, ‘VA Directed’ shall not be an acceptable explanation of compliance or resolution. The commissioning agent shall copy the VA COR and Contracting Officer when producing/conveying any commissioning work product, correspondence, reports, observation lists, tracking and so forth. At the completion of both the design and the construction, the commissioning agent shall provide a stamped report addressing issues/corrections and indicating compliance with applicable codes/standard/guidelines.

Commissioning shall be focused on critical systems, such as mechanical and electrical power, and critical areas, such as server rooms. Commissioning is not required on data cable, since it is tested by the construction contractor. As part of the AE’s normal construction period service duties, the AE shall review contractor submittals of data cable test & continuity reports. Refer to sample 01 91 00 General Commissioning Requirements, in SOW - Att 01 - VHA Req Div 01 Spec Sections - EHRM Infra Murfreesboro and adapt a commissioning approach for this project. The design team will fulfill the AE duties/tasks in the commissioning lists, utilizing the personnel that designed and stamped the drawings.

An independent commissioning team (provided by the AE) will fulfill commissioning agent duties, utilizing unique personnel that did not perform the design work.

20. REPORTING REQUIREMENTS:

The Contractor, A/E or representative shall coordinate onsite visits a minimum of seven (7) calendar days in advance with the COR and Contracting Officer. The representative shall confirm the visit the day before, confirming arrival details (parking, entry points, screening, precautions, etc.). Upon arrival, the representative onsite shall call the COR to report in as present onsite and meet.

21. SOW and ATTACHMENTS:

The following list of documents are attached to this SOW for A/E use and incorporation into the project documents:

SOW - Att 01 - VHA Req Div 01 Spec Sections - EHRM Infra Murfreesboro SOW - Att 02 - VA OEHRM Site Infra Reqs - 2.0 - EHRM Infra Murfreesboro SOW – Att 03 – SOCAMES 6 Design Alert 1-6 – EHRM Infra Murfreesboro SOW - Att 04 - Sensitive Data Memo - EHRM Infra Murfreesboro SOW - Att 05 - 01 32 16.01 EHRM Arch and Eng CPM Schedule Spec - EHRM Infra Murfreesboro SOW - Att 06 - PG 18-15 AE Submission Reqs Vol C - EHRM Infra Murfreesboro SOW - Att 07 - Seasonal Influenza w Vaccines - EHRM Infra Murfreesboro SOW - Att 08 - VHA Directive 1061 - EHRM Infra Murfreesboro SOW - Att 09 - Campus Map - EHRM Infra Murfreesboro SOW - Att 10 - HEFP Reviewed Readiness Self-Assess - EHRM Infra Murfreesboro (Used for facility project concept and budgeting; it shall NOT alleviate the A/E of their site investigation responsibilities when developing their proposal or design)

SOW – Att 11 – AUSH Visitation Memo – Final – Aug '21 – EHRM Infra Murfreesboro SOW - Att 12 - VHA COVID-19 Safety Protocols - 10252021 - EHRM Infra Murfreesboro

End of SOW