Final SOW-MHAFB MACC_2026.pdf

SCOPE OF WORK

Mountain Home Air Force Base Idaho

1. PURPOSE AND SCOPE:

1.1 The required work to be performed by the Contractor consists of design-build and bid-build projects for construction, including alteration or repair of buildings, structures, or other real property, of varying complexity, for Mountain Home Air Force Base (MHAFB), and Gowen Field. Requirements solely for Architect-Engineer Services (40 U.S.C. Chapter 11) are not within the purpose and scope of this contract.

1.2 The primary purpose of the Multiple Award Construction Contract (MACC) is agile acquisition of Government facility construction requirements. Due to the quick nature of ordering against an existing indefinite-delivery indefinite-quantity (IDIQ) contract, it is imperative that the contractor designate a representative or representatives that will primarily interact with and be readily available to MHAFB and Gowen Field and have the authority to bind or otherwise obligate the contractor to an agreement with the Government.

1.3 Under no circumstances shall anyone other than the Contracting Officer (CO) have authority to, on behalf of the Government, make any agreement for new work or for changes to work with the contractor that affect price, quality, quantity, delivery, or other terms and conditions of the contract, nor in any way direct the contractor or its subcontractors to operate in conflict with the contract terms and conditions.

1.4 All work shall be in conformance with the requirements of the MACC and project scopes of work, and their attachments, including furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services (including engineering/technical design support), items and incidentals necessary thereto.

1.5 Orders against this contract shall not exceed $10 million. Before the due date for the submission of proposals, the contractor shall notify the CO if their proposal is estimated to exceed this order limitation.

1.6 The 124th MSG/MSC (Contracting Office) at Gowen Field is authorized decentralized ordering when coordinated with MHAFB Contracting.

2. ON/OFF RAMP PROCEDURES:

2.1 The Government will ensure an adequate number of contractors are “on” the MACC at all times to achieve maximum task order (TO) competition. To the maximum extent and in good faith, MACC contractors shall participate in TO competition, and if successful in receiving a TO award, to timely and efficiently perform and deliver quality design and construction.

2.2 If a contractor is unable to or declines to participate in TO competition, the Contractor shall provide written notice to the CO stating the reason(s) for not participating prior to the proposal due date. On or about each anniversary of the MACC, the Government will evaluate each contractor’s participation rate, reason(s) for not participating, and contractor performance history on the MACC.

All projects will conclude with either a Contractor Performance Assessment Reporting System (CPARS) assessment or localized Past Performance Questionnaire assessment, depending on the project dollar value. All orders exceeding the dollar threshold for construction at FAR 42.1502 shall be assessed in CPARS.

2.3 A record of failure to participate in TO competition in good faith, having a marginal or unsatisfactory performance trend in any performance evaluation area, or any order terminated for default, may result in the Government unilaterally “off-ramping” the contractor from the MACC. An off-ramp decision results in contract expiration, not termination.

2.4 The Government reserves the right to “on-ramp” contractors previously evaluated and eligible for the award of the MACC if an off-ramp has occurred. If there are no previously evaluated and eligible contractors remaining, other contractors at the recommendation of the Small Business Administration (SBA) Boise or Seattle District Offices may be considered in order to maintain adequate TO competition for the MACC. When an off-ramp has occurred, the Government will contact each remaining or recommended contractor to determine their interest in MACC on-ramping. If more than one expresses interest, award will be made by a drawing of lots, attended by representatives of the contractors, and witnessed by at least three random members of MHAFB. The contractor with their lot drawn will receive the same current contract terms and conditions in effect and initial TO award for the contract minimum quantity.

3. DEFINITIONS:

3.1 All work under this contract shall comply with all definitions and requirements in this paragraph.

3.2 As-Built Drawings: Record drawings for completed construction and repair projects.

3.3 Bid-Build: The process by which the Contractor provides only construction services for a project based on design documents provided by the Government.

3.4 Color Board: A visual presentation consisting of samples of the various finishes, grouped together based on location within the project that may be required as directed by the CO. Samples shall be of adequate size to show the full pattern, texture, and color of each item and shall be submitted to the CO in the standard submittal format.

3.5 Design-Build: The process by which the Contractor provides combined design and construction services for a project based on design documents provided by the Contractor.

3.6 Design Charrette: An intensely focused face-to-face project design activity led by the Contractor to build consensus between Government representatives and the Contractor’s design and construction team on the functional, aesthetic, technical, environmental, siting and layout, and other requirements. Participants represent all those who have a stake in the project outcome.

3.7 Design Review Comments: Comments provided by the Government after receipt and review of the Contractor’s design submittal. The percentage of design increases by 5% after Government acceptance of the Contractors responses to the design review comments. For example, the project is at 10% design after the Contractor submits the Project Definition Design to the Government. The Government will then provide written review comments back to the Contactor and in turn the Contractor will provide written responses to the Governments review comments. After the Government accepts the Contractor’s review comment responses the project will be at 15% design.

3.8 Design Review Meeting: After the Contractor receives the Government design review comments, a meeting led by the Contractor is held between the Contractor’s design team and the Government to discuss the Government review comments prior to the Contractor’s submission of responses to the Government review comments.

3.9 Design Costs: There will be no “design-only” Task Orders (TO) issued under this contract. A design-build TO is considered construction and not an Architect- Engineer Design contract and therefore design costs are NOT subject to the statutory limit of 6%.

3.10 Facility: Any real property improvement to include, but not be limited to buildings, pavement, fencing, utilities, landscaping and drainage ditches.

3.11 Fair Opportunity Proposal Request (FOPR): A solicitation for proposals under the MACC for the purpose of placing (awarding) an order.

3.12 Final Design (100% Design): The final design is the result of the Contractor’s design efforts from 95% to 100%. Final Design begins after Government approval of the Contractor’s responses to the Government’s review comments on the Pre-Final Design (90% Design) which sets project at 95% design complete.

The final design includes any changes necessary to comply with Government comments to the pre-final design, complete plans and specifications, final design analysis, and color boards and finishes. Upon Government approval of the final design and Government approval of the Contractor’s proposed construction start date, the Contractor can commence construction activities.

3.13 Government Furnished Equipment (GFE) / Government Furnished Material (GFM): Items of equipment or material which the Government will supply to the Contractor for use in the construction of a project.

3.14 Intermediate Design (60% Design): The intermediate design is the result of the Contractor’s design efforts from 35% to 60%. Intermediate Design begins after Government approval of the Contractor’s responses to the Government’s review comments on the Preliminary Design (30% Design) which sets project at 35% design complete. The intermediate design includes any changes necessary to comply with Government comments to the preliminary design, complete site and landscaping plans; complete floor plans, roof plans, structural plans, elevations, building sections, wall sections, mechanical plans, fire protection plans, plumbing plans, communication plans, and electrical plans with details, notes, material, and equipment schedules; specifications in rough draft; and a design analysis that includes design narrative and analysis. The design analysis shall include all design assumptions and calculations for all disciplines, code analysis by all disciplines, manufacturers’ material and equipment cut sheets for major equipment, fixtures, and finishes; completed environmental permit request forms; sustainable development requirements; listing of Government furnished materials, equipment, and property; a construction schedule to include any work phases to accommodate Government operations; copies of previous design review comments and responses; previous meeting minutes; and documentation of any other communication between the Government and the Contractor that influenced the intermediate design.

3.15 Mandatory Criteria and Standards: Requirements established by executive orders, public laws, Department of Defense policy and guidance, Air Force policy and guidance, MHAFB policy and guidance and other directives.

3.16 Normal Business Hours. 07:30 AM through 04:30 PM, Monday through Friday.

3.17 Pre-Final Design (90% Design): The pre-final design is the result of the Contractor’s design efforts from 65% to 90%. Pre-Final Design begins after Government approval of the Contractor’s responses to the Government’s review comments on the Intermediate Design (60% Design) which sets project at 65% design complete. The pre-final design includes any changes necessary to comply with Government comments to the intermediate design, complete plans and specifications, final design analysis, and color boards and finishes. The design analysis includes design narrative and analysis, all design assumptions and calculations for all disciplines, code analysis by all disciplines, manufacturers’ material and equipment cut sheets for major equipment, fixtures, and finishes;

completed environmental permit request forms; sustainable development requirements; specifications in rough draft; listing of Government furnished materials; final construction schedule to include any work phases to accommodate Government operations; copies of previous design review comments and responses; previous meeting minutes; and documentation of any other communication between the Government and the Contractor that influenced the intermediate design.

3.18 Preliminary Design (30% Design): The preliminary design is the result of the Contractor’s design efforts from 15% to 30%. Preliminary Design begins after Government approval of the Contractor’s responses to the Government’s review comments on the Project Definition Design (10% Design) which sets project at 15% design complete. The preliminary design includes any changes necessary to comply with Government comments to the Project Definition Design Report;

further development of site plans, floor plans, elevations, building sections, and wall sections; single line schematic drawings for mechanical, electrical, communications, etc.; color boards for interior and exterior finishes and materials; listing of proposed specification sections for the project; and a design analysis that includes design narrative and analysis including code analysis by all disciplines; environmental permitting; sustainable development requirements, listing of Government furnished materials; copies of previous design review comments and responses; previous meeting minutes; and documentation of any other communication between the Government and the Contractor that influenced the preliminary design.

3.19 Professional Certification: Professional Certification consists of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of Idaho.

3.20 Project: Any maintenance, repair, construction, or combination of the three performed on or in a facility necessary to produce a complete and usable facility or improvement to a facility.

3.21 Project Definition Design (10% Design): The Project Definition Design is the result of a Design Charrette. It provides preliminary schematics of floorplans and site layout, preliminary elevations, a narrative describing each aspect of the project. The narrative includes discussion of functional, aesthetic, engineering, environmental, siting and layout and other requirements, meeting minutes, and documentation of any other communication between the Government and the Contractor that influenced the project definition design. This level of design effort equates to the final report prepared to document Design Charrette completion and represents approximately 10% of the design effort.

3.22 Proposal: The Contractor’s offer to the Government in response to the FOPR.

3.23 Task Order (TO): An order for services placed against and subject to the terms and conditions of an established contract.

3.24 Traffic Control Plan (TCP): A traffic control plan provides signage, speeds and routes to route vehicle and pedestrian traffic safely around construction activities. A traffic control plan is required anytime vehicle and/or pedestrian traffic is affected by the Contractor’s construction activities.

4. DESCRIPTION OF WORK:

4.1 Activities prior to TO award:

4.1.1 FOPR Issuance: A letter FOPR will be issued electronically to all contractors on the MACC for each project that contains the following information (as applicable):

4.1.1.1 Project Scope: The Government will provide the Contractor a project scope of work that may include, but are not limited to:

4.1.1.1.1 Performance criteria:

4.1.1.1.1.1 The Government shall provide the required

time for design and time for construction for each TO.

4.1.1.1.2 Prescriptive criteria beyond requirements already

stated in the MACC scope of work, if any exist, that may include, but are not limited to:

4.1.1.1.2.1 Functional requirements.

4.1.1.1.2.2 Technical requirements.

4.1.1.1.2.3 Design analysis requirements.

4.1.1.1.2.4 Specification requirements.

4.1.1.1.2.5 Construction drawing

requirements.

4.1.1.1.2.6 Perspective drawing requirements.

4.1.1.1.2.7 Topographic and/or Cadastral

Survey requirements.

4.1.1.1.2.8 Geographic Information System

(GIS) requirements.

4.1.1.1.2.9 Construction phasing

requirements.

4.1.1.1.3 Design Level requirements or Build only

4.1.1.1.4 Submittal requirements.

4.1.1.2 Sketches, Design Drawings, Specifications and Design Analysis.

4.1.1.3 Existing As-builts.

4.1.1.4 Known Hazardous Materials: Asbestos Containing Materials (ACM), Lead Based Paint (LBP), mold, and mercury, or other hazardous material records.

4.1.1.5 Work location requirements such as airfield, controlled area, and/or restricted area.

4.1.1.6 Workhour deviations/restrictions. For example, airfield work must be done after flying operations in the evening or on weekends.

Unless otherwise approved by the CO, all work shall only be conducted during normal business hours.

4.1.1.7 Government Furnished Materials (GFM) or Government

Furnished Equipment (GFE).

4.1.1.8 Government equipment or materials on the project site that require special protection.

4.1.1.9 Maximum calendar day duration from the date of the Notice to Proceed (NTP) to completion.

4.1.1.10 Time and date required for proposal submission.

4.1.1.11 The appropriate construction wage determination.

4.2 Ordering Procedures

4.2.1 Individual contract actions for work within the scope of the MACC contract will be ordered (awarded) using the DD Form 1155 Order for Supplies or Services. Orders will be awarded by the project CO following the evaluation of all proposals received in response to a

FOPR.

4.2.2 Order numbers will consist of a unique identifiable PIIN number similar to the following: FA489725F0001.

4.2.3 The Government will not be obligated to reimburse the Contractor for work performed, items delivered, or any costs incurred, nor shall the Contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by duly executed orders.

4.2.4 The contract type for MACC orders shall be firm-fixed-price. A firm-fixed-price (FFP) contract provides for a price that is not subject to any adjustment based on the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor to control costs and perform effectively and imposes a minimum administrative burden upon the contracting parties. Contractors shall therefore account for the Government acceptance period for proposals, lead times, material plant operations, and otherwise the total project duration when estimating and pricing, particularly when performing design-build. No consideration will be given to adjust pricing after award except as allowable by contract clause.

4.2.5 Projects may be non-complex performance-oriented tasks requiring minimal design, may be complex construction requiring design development for design-build construction, or any combination thereof. Any estimated quantities provided in project documents are considered informational only. Contractors must validate quantities and all features of work necessary to deliver a complete, functional, usable facility. The TO may or may not have traditional plans and specifications but may include sketches, and requests for catalog cuts, and other submittals. The following describes the ordering procedures for each type of requirement:

4.2.5.1 Contractor-Provided Design/Design Build. Contractors shall provide an initial ‘Concept’ design proposal consisting of technical approaches, drawings, sketches, outline specifications, design analysis, other documentation required by the FOPR or project scope of work, or otherwise necessary for the contractor to fully demonstrate and the Government to evaluate the contractor’s technical understanding of the project requirements and technical capability to fulfill the requirements. Contractors shall ensure their ‘Concept’ design proposal is sufficiently detailed to complement the contractor’s cost estimate breakdown. Include a Technical Addendum clearly identifying any relevant assumptions or interpretations made, additions or omissions, or exceptions taken to the scope of work that affect cost, scope, or schedule.

Proposals shall fully account for all design and construction efforts necessary to fulfill the scope of work.

4.2.5.1.1 Deliverables. (a) FOPR Price Schedule page, (b) CSI MasterFormat Construction Cost Estimate Breakdown (Division Detail), (c) Concept Design, (d) Technical Addendum, and (e) a Bid Guarantee (bond).

4.2.5.1.1.1 The bid guarantee amount shall be at least

20 percent of the proposed price but shall not exceed $2 million.

4.2.5.1.2 Evaluation. Will always include price (inclusive of options). Will include technical based on the Concept Design. May include performance history on the MACC.

4.2.5.1.3 Basis of Award. Price-only unless evaluation of

technical and/or performance criteria were included in the FOPR. If criteria other than price are used, award to an offeror with other than the lowest proposed price may occur if the CO determines that to be in the best interest of the Government.

4.2.5.2 Government-Provided Design/Design-Build: Contractors

shall be provided with the FOPR an initial ‘Concept’ design consisting of drawings, sketches, outline specifications, design analysis and/or other documentation. Include a Technical Addendum clearly identifying any relevant assumptions or interpretations made, additions or omissions, or exceptions taken to the scope of work that affect cost, scope, or schedule. Proposals shall fully account for all design and construction efforts necessary to fulfill the scope of work.

Deviations to the government approved design shall be presented to the CO for review and approval. All costs incurred to remedy unapproved deviations from the approved design shall be the responsibility of the contractor

4.2.5.2.1 Deliverables: (a) FOPR Price Schedule page, (b) CSI MasterFormat Construction Cost Estimate Breakdown (Division Detail), (c) Technical Addendum, and (d) a Bid Guarantee (bond).

4.2.5.2.1.1 The bid guarantee amount shall be at least 20

percent of the proposed price but shall not exceed $2 million.

4.2.5.2.2 Evaluation. Will always include price (inclusive of options).

May include performance history on the MACC.

4.2.5.2.3 Basis of Award. Price-only unless evaluation of performance history criteria were included in the FOPR. If criteria other than price are used, award to an offeror with other than the lowest proposed price may occur if the CO determines that to be in the best interest of the Government.

4.2.5.3 Construction Only: Contractors shall be provided a previously completed design, which may be representative of a 35%, 65%, 95% or 100% design, consisting of drawings, specifications, design analysis and/or other documentation. Include a Technical Addendum clearly identifying any relevant assumptions or interpretations made, additions or omissions, or exceptions taken to the scope of work that affect cost, scope, or schedule. Proposals shall fully account for all construction efforts necessary to fulfill the scope of work.

4.2.5.3.1 Deliverables: (a) FOPR Price Schedule page, (b) CSI

MasterFormat Construction Cost Estimate Breakdown (Division Summary), (c) Technical Addendum, and (d) a Bid Guarantee (bond).

4.2.5.3.1.1 The bid guarantee amount shall be at least 20

percent of the proposed price but shall not exceed $2 million.

4.2.5.3.2 Evaluation. Will always include price (inclusive of options).

May include performance history on the MACC.

4.2.5.3.3 Basis of Award. Price-only unless evaluation of performance history criteria were included in the FOPR. If criteria other than price are used, award to an offeror with other than the lowest proposed price may occur if the CO determines that to be in the best interest of the Government.

4.2.6 FOPRs will provide contractors with as much information as possible regarding the existing conditions of the site and any pre-existing structures.

4.2.7 Submission of proposals for TOs is not required. However, contractors are required to contact the CO within two days after receipt of FOPR if a contractor will not participate in the walk-through or submit a proposal on a TO. Failure by contractors to participate responsibly in site visits and submit proposals on at least 75% of the issued FOPRs may result in the Government “off-ramping” the contractor from the

MACC.

4.2.8 Each FOPR will establish streamlined criteria for the evaluation of proposals and selection of the awardee for the order. This may be price-only or combination of price and quality considering performance on earlier orders, and/or the initial ‘Concept’ design (if required). The Government may elect to cancel the FOPR in order to revise the requirement or reject proposals, based on review of Technical Addenda, if the CO determines it to be in the best interest of the Government. The Government may elect to not solicit to all awardees in accordance with FAR 16.505(b)(2).

4.3 Proposal Receipt: The contractors will submit a proposal to accomplish the work described in each FOPR. Following submittal of the proposal and at the Government’s discretion, discussions may be held with the Contractor to clarify and/or negotiate elements of the proposal.

4.3.1 As-Built Verification: The Government does not guarantee the accuracy or adequacy of the as-built record drawings. It is the Contractor’s responsibility to field verify all Government provided record drawings prior to submitting a proposal. The Contractor shall be responsible for the reproduction of these drawings if multiple copies are needed. The Contractor may make multiple site visits, conduct exploratory excavation(s) with an approved Work Clearance Request (AF Form 103), or other intrusive inspection(s) upon approval of the CO, and shall restore all disturbed areas to existing conditions. All exploratory investigations shall be at no additional cost to the Government and are considered field overhead. The Contractor is responsible for accuracy of all measurements whether they are obtained in the field, or as existing drawing take-offs to develop accurate working drawings. It shall be noted that minor adjustments of new utility lines may be required to avoid existing underground utility lines or existing structures at no additional cost to the Government. All plans, labor, equipment, materials, and incidentals shall be furnished by the Contractor, unless otherwise specified. Since the Contractor is responsible for identifying and addressing any foreseeable complications, they shall thoroughly investigate the requirements of each FOPR prior to submitting a proposal.

4.3.2 Hazardous Materials to include, but not be limited to, Asbestos Containing

Materials (ACM), lead based paint (LBP), mold, and mercury: The Contractor’s proposal shall include removal and disposal of any known hazardous materials in accordance with State and Federal rules and regulations and survey to determine if any additional ACM, LBP, mold, mercury or other hazardous material are contained in the TO work area. If additional hazardous materials requiring remediation are identified during the survey, or during construction, the Contractor will address them under a modification to the TO.

4.3.3 The Contractor shall thoroughly review the project request for constructability and advise the Government of possible problem areas prior to submitting a proposal.

4.3.4 The Contractor's proposal shall include the costs for all Professional certifications for all life safety plans, fire suppression and alarm plans, and pre-engineered structures, regardless of whether the TO is Build-only or the TO design level is a lower level than Final Design (100%).

4.3.5 The Contractor’s proposal will give a brief synopsis of the technical approach and narrative of the requirements for each proposal. This narrative shall not use phrases that merely refer to the Government’s TO scope of work. They should be of sufficient detail to convey a clear understanding of the requirements.

4.3.6 Each proposal will provide timelines and critical path items showing an understanding of the project requirements and capability in achieving the desired completion date provided in the FOPR.

4.3.7 A Bid Schedule showing TO line-item structure will be provided with each FOPR on which the Contractor will provide lump-sum pricing.

This does not remove the requirement for a completed Construction Cost Estimate Breakdown with the proposal.

4.4 TO Commencement:

4.4.1 Upon TO award, the Contractor shall proceed with securing payment and performance surety bonds. No other efforts shall commence until the CO issues a Notice to Proceed (NTP) except for attendance of a preconstruction (i.e. post award) conference. The conference will be held with the CO prior to the start of construction at the work site. Upon receipt of an NTP, the Contractor shall proceed with all other efforts required by the contract and complete all efforts within the number of calendar days specified. All preconstruction submittals shall be approved prior to commencement of any construction at the work site, unless otherwise authorized by the CO.

4.4.2 The Contractor shall commence and complete the work in accordance with the time frames established in the TO. For design-build projects, the preconstruction conference shall occur after Government approval of the final design submittal.

4.4.3 The Contractor shall perform an Asbestos Survey, Mold Survey, and LBP survey prior to the demolition, repair, and alteration and new construction. This information shall be reviewed, and a Hazardous Materials Abatement Plan shall be produced to address these hazardous materials if found. The Government will provide the Contractor with a copy of any known reports and/or surveys that lists ACM, LBP, and mercury containing materials that have been previously identified on the project site. If additional hazardous materials are identified during the survey, or if additional hazardous materials are encountered during construction, the Contractor shall notify the CO immediately, who will then notify the Government Project Manager.

4.4.4 Progress of Work: The scheduling and reporting of percentage of completion contemplated by FAR Clause 52.232-5 Payments under Fixed-Price Construction Contracts and 52.236-15, Schedules for Construction Contracts, shall be accomplished on or equivalent to an AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. Examples may be requested from the CO. The progress schedule and initial report (0%) shall be submitted to and approved by the CO prior to work commencing.

4.4.5 The project schedule shall incorporate, as applicable, milestone events specified in the contract, including, notice to proceed, substantial completion and completion, milestones related to specified work phases and site restrictions, Contractor-defined milestones to identify target dates for critical events based upon the Contractor's chosen sequence of work, and depict all major activities necessary to complete the work.

The Contractor shall also prepare and submit for approval a cost breakdown of the Contract price, to be referred to as the “schedule of values”, assigning values to each major activity necessary to complete the work. Values must include all direct and indirect costs, although a separate value for bond costs may be established. The schedule of values must contain sufficient detail to enable the Contracting Officer to evaluate applications for payment.

4.4.6 If the actual percentage completed for the monthly reported period is less than the scheduled percentage the contractor shall provide the CO with a written explanation for falling behind. If progress will not be regained within the next monthly reported period, the contractor shall provide the CO a supplementary schedule for approval demonstrating how progress will be regained with a written explanation of the steps the contractor will take to improve progress.

4.4.7 Progress payments may be made up to substantial completion after a pre-final inspection has occurred with the CO and PM. The progress schedule shall reserve a minimum of 1% to represent the period between substantial completion and completion. The FOPR may identify up to a maximum of 5% on a case-by-case basis. The final progress payment (Final Invoice) will only be made following completion of any remaining punch-list items and final inspection, submission of the final progress report (100%), any remaining submittals, records, drawings, payrolls, Standard Form 1413s, release of claims, and other closeout documents, and turnover of Government property (materials, equipment, keys, etc.).

4.5 TO Design: When design is required by the TO, the Contractor shall comply with the following requirements:

4.5.1 Survey Requirements: Topographic and/or Cadastral Surveys:

Surveys/work as required for siting, grading, computation of quantities for excavation and fill, development of a particular project site, and the establishment of property lines in connection with a project shall be performed using conventional or other methods, such as a total station or Global Positioning Systems (GPS) for field data collection. All Survey data collected shall be provided to the Government in a digital format via DoD Safe or as approved by CO with an attached Survey Report identifying survey method, equipment list, calibration documentation, survey layout, description of control points, control diagrams, and field survey data.

4.5.2 Design Requirements: Design submittals shall be provided as required in the TO. The TO may require no design, a partial design, or a full design.

Possible design submittals points are at 10%, 30%, 60%, 90%, and 100% design, see para 5. “SUBMITTALS”.

4.5.3 Design Review Meeting Requirements: Design review meetings shall be held within 14 calendar days after receipt of each design submittal. All comments will be documented by the Contractor and each item resolved at the meeting. Any comments that result in a cost change to the awarded TO shall not be implemented unless approved by the CO. A list of attendees and minutes of the meeting shall be taken by the Contractor, and copies shall be forwarded to each attendee.

4.5.4 Design Analysis Requirements: Design Analysis shall include calculations, general description, history, assumptions, references, analysis of alternatives, energy conservation analysis/life cycle cost analysis, and code references, as applicable for each discipline.

4.5.4.1 The Contractor shall complete and submit a Constructability Review Checklist at Preliminary, Intermediate, Pre-Final, and Final Design states.

4.5.4.2 Professional certification: If the TO requires a Final Design (100% Design), the Final Design Analysis cover sheet shall have professional certification stamps.

4.6 Specification Requirements: Provide Contractor-originated design specifications using the Unified Facilities Guide Specifications (UFGS) that, in conjunction with the drawings, demonstrates compliance with materials, equipment, execution, and field quality control requirements.

4.6.1 Modify the guide specification to fit the project.

4.6.2 Delete portions of the guide specification that cover work not included in the project.

4.6.3 When portions of the work involved are not covered in a guide specification, add requirements to the project specification, as necessary, using language and format similar to that employed in the guide specification.

4.6.4 Use guide specifications only as source documents and do not reference them in project specifications.

4.7.5 Do not combine work covered by various UFGS into one section unless the work to be incorporated is of a minor nature.

4.7.6 The specified products, equipment, fixtures, devices, and systems submitted by the Contractor and approved by the Government shall be used to construct the project. Government approval of a submittal is not acceptance and not to be construed as a complete check. Approval only indicates that the general method of construction, materials, equipment, details and other information are satisfactory. Approval shall not relieve the contractor of the responsibility for any error that may exist.

4.7.7 Any applicable manufacturer or industry specifications associated with material, supplies, or systems shall be utilized. If a discrepancy exists between these documents, the Contractor shall bring this to the attention of the Government and shall utilize the most stringent requirement(s) in the preparation of the project design.

4.7.8 The Contractor shall provide three (3) sets of hard copy specifications and one (1) set of Adobe PDF electronic files to the CO at each required design level.

4.7.9 Professional certification: If the TO requires a Final Design (100% Design), the final specification cover sheet shall have professional certification stamps.

4.8 Design Drawing Requirements:

4.8.1 Basic design criteria utilized for each discipline will be included on the appropriate drawings as required by the TO. Examples would include wind and live/dead loads assumed for structural elements, function specific conditions such as lighting levels or future use considerations for electrical systems, site specific climatic design conditions for mechanical systems, and International Building Code analysis.

4.8.2 Each sheet shall have a professional certification seal if a Final Design is required by the TO.

4.8.3 The Contractor shall provide three (3) sets of Standard D and/or B size drawings in correct scale, one (1) set of Adobe PDF electronic files and one

(1) set of Autodesk AutoCad electronic drawing files to the CO at each required design level.

4.9 Perspective Drawing Requirements: When required by the TO, develop a black line concept perspective and/or a rendered (color) perspective of the project.

(May be computer or hand generated.)

4.9.1 The perspectives shall be approximately 14” x 28” in size and shall be mounted on a standard presentation board, complete with a small site plan and supporting data (i.e. size, cost of landscaping, site work, building, etc.) affixed to the presentation board.

4.9.2 The black-line concept perspective shall be provided with the Contractor’s bid/proposal as part of the 35% submittal. The rendered perspective shall be prepared by the Contractor and delivered with the final design submittal when requested.

4.9.3 The Contractor shall also provide an Adobe PDF electronic file of each perspective.

4.10 TO Construction:

4.10.1 Red-Line Construction Drawings: During the progress of the work, the Contractor shall keep a careful record of all changes and corrections from the original design layouts shown on the drawings. These Red-Lined drawings will be maintained at the job site, available for inspection by the Government. Upon completion of the project the Red-Line Drawings will be used to develop the As-Built Drawings.

4.10.2 Professional certification: All life safety plans, fire suppression and alarm plans and pre-engineered structure plans shall be submitted with professional certification affixed for Build TOs and Design-Build TOs, regardless of the task’s design level requirements. See para 5.

“SUBMITTALS”.

4.10.3 Seasonal Heating, Ventilating and Air Conditioning Requirements: The Contractor shall provide temporary heating or cooling to existing occupied facilities if the air conditioning system or heating system is shut down to perform any work. Any proposals to shut down heating or cooling without providing temporary service must be approved through the CO at least two (2) weeks prior to interruption of service.

4.11 Basic TO Closeout Procedures and Documentation:

4.11.1 Pre-Final and Final Inspections:

4.11.1.1 Contractor shall request from the CO a final acceptance meeting.

The request shall be in writing (email is sufficient) at least three

(3) working days prior to the meeting.

4.11.1.2 Meeting will be chaired by the CO and attended by

appropriate Government and Contractor personnel. It is mandatory the TO superintendent be in attendance.

4.11.1.3 If any Contractor personnel are still working on the TO, the CO will immediately cancel the final acceptance meeting and direct the Contractor to reschedule when the work is complete.

4.11.1.4 If during the final acceptance meeting it becomes obvious to the

CO that the TO is not ready for final acceptance, the CO will immediately cancel the final acceptance meeting and direct the Contractor to reschedule when the work is complete.

4.11.1.5 The Government will generate a punch list of deficiencies that the Contractor must complete prior to the Government taking beneficial occupancy of the facility. During the final acceptance meeting, the CO will ask the Contractor how much time he/she requires to correct the deficiencies, and both parties will come to an agreement on the number of days to correct the deficiencies. The Government will schedule a meeting to verify the deficiencies are corrected.

4.11.2 Government Training: On TOs where new equipment has been installed, the Contractor will schedule and provide training sessions for Government employees at no additional cost to the Government.

4.11.3 Records documenting the Contractor’s work:

4.11.3.1 As-Built Drawings:

4.11.3.1.1 Prior to completion of the project, the Contractor shall update the original electronic as-built drawing files or the Contractor’s final electronic design drawings as applicable and provide the Government with a draft of the as-built drawings in Standard D size, on paper for review.

4.11.3.1.2 Upon Government approval of the draft As-Built

Drawings, the Contractor shall provide one (1) set of Standard D size drawings in correct scale, one (1) set of Adobe PDF electronic files and one (1) set of Autodesk AutoCAD electronic DWG files via DoD Safe or as approved by the CO. See also paragraph 6.1.18.

4.11.3.1.3 The drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines. In order that the location of the utility lines and appurtenances may be determined in the event the surface openings or indicators become covered or obscured, the as-built drawings shall be clearly defined to show the end of each run, including each change in direction. This may be accomplished by offset dimensions to two (2) permanently fixed surface features. Valves, splice boxes, and similar appurtenances shall be located by accurate dimensions along the utility run from a reference point. The Contractor shall record the depth (below the surface) of each run, in addition to the size and type of conduit or pipe used for the run.

4.11.3.1.4 GIS Files: The Contractor shall provide to the

Government an electronic copy of the site layout and site utility plan in ESRI’s GIS shapefile format via DoD Safe or as approved by the CO. See also paragraph 6.1.20.

4.11.3.2 Operations and Maintenance Manuals:

4.11.3.2.1 The manuals shall contain complete instructions

for operation, inspection, testing and maintenance of the system, and shall include part breakdown diagrams. If applicable, the manuals shall also contain complete wiring schematics and diagrams.

The Contractor shall provide the CO with all paperwork that was shipped with or attached to the product or material, including installation or maintenance instructions for the product or material, part number listings, care and/or cleaning instructions, removal and replacement information, warranty information, toll or toll-free numbers for information, and operator manuals.

4.11.3.2.2 Prior to completion of the project, the Contractor shall provide the Government with a draft Operations and Maintenance Manual Set on paper for review.

4.11.3.2.3 Upon Government approval of the draft Operations

and Maintenance Manual Set, the Contractor shall provide three (3) indexed and bound paper sets and one (1) set of Adobe PDF electronic files.

4.11.3.3 Transfer and Acceptance of Military Real Property (DD 1354):

At completion of project, the Contractor shall fill out and submit a “Transfer and Acceptance of Military Real Property" (DD 1354). The DD 1354 form can be obtained from http://www.dtic.mil/whs/directives/forms/eforms/dd1354.p df

4.11.3.4 Complete inspection records. See FAR 52.246-12 Inspection of Construction.

5. SUBMITTALS:

5.1 Design Submittals: The Contractor shall provide design packages as required by the TO.

5.2 Professional certification: All life safety plans, fire suppression and alarm plans, and pre-engineered structure plans shall be submitted with professional certification affixed for Build TOs and Design-Build TOs, regardless of the tasks design level requirements.

5.3 Material Submittals: The Contractor shall build and manage a Schedule of Material Submittals for each project. Initial build and any updates during the project shall be submitted to the CO for review and approval prior to construction. The submittal schedule and statuses shall be discussed at weekly progress meetings. The specification section and paragraph number applicable to each material submittal item shall be added to the Material Submittal Schedule. Consecutively number each page of the Schedule of Submittal, e.g.

“Page 1 of 1”. Use all line number rows on one page before starting another page. Ensure all items requiring submittals are annotated on the Schedule of Submittals with the anticipated submission date.

5.4 All submittals will be coordinated through the Contracting Office using an Air Force Form 3000.

5.5 The CO may request submittals, in addition to those specified, when deemed necessary to adequately describe work covered. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. If the submittal is incomplete or otherwise does not provide the Government with sufficient detail, the CO may request additional information to determine compliance; such requests shall not be construed as Government delay or entitle the contractor to any equitable adjustment.

5.6 The Government shall be allotted 14 calendar days after the date the Government receives the submittal to complete reviews. The same period applies to resubmittals. Upon transmission of the submittal to the Government, the Contractor shall confirm its receipt.

5.7 Approval of a submittal shall not be construed as a complete check and indicates only that the Government does not otherwise object to the submittal.

Approval shall not relieve the contractor of the responsibility to meet contract requirements or for any error.

5.8 All preconstruction submittals shall be approved by the CO prior to commencement of any construction at the worksite, unless otherwise authorized by the CO. Preconstruction Submittals:

5.8.1 Construction Progress Schedule

5.8.2 Submittal Register

5.8.3 Role designations and proof of qualifications

5.8.4 Certificates of Insurance

5.8.5 Form 103 Base Civil Engineer Work Clearance Request

5.8.6 Preconstruction Survey

5.8.7 Asbestos, Mold, and LBP Survey

5.8.8 Solid Waste Management Permit

5.8.9 Regulatory Notifications

5.8.10 Environmental Protection Plan

5.8.11 Stormwater Notice of Intent

5.8.12 Dirt and Dust Control Plan

5.8.13 Employee Training Records

5.8.14 Accident Prevention Plan

5.8.15 Health and Safety Plan

5.8.16 Quality Control Plan

5.8.17 Construction Site Plan

5.8.18 Traffic Control Plan

5.8.19 Haul Road Plan

5.8.20 Construction Waste Management Plan

5.8.21 Demolition Plan

5.8.22 Records of Existing Conditions

5.8.23 Utilization of Excavated Materials

6. MANDATORY CRITERIA AND STANDARDS:

6.1 All contractor-performed design and construction shall comply with the most current versions of following references at the time of TO award. The references are available on the internet, except as noted:

6.1.1 Unified Facilities Guide Specifications (UFGS), except as noted below for Environmental. The UFGS is available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod

6.1.2 Unified Facilities Criteria (UFC) and Facilities Criteria (FC). The UFCs require compliance with many industry standards to include, but not be limited to, International Building Code, International Mechanical Code, National Electric Code, and National Fire Protection Association Codes, International Fuel Gas Code and International Plumbing Code. See UFC 1- 200-01, DoD Building Code (General Building Requirements). The UFCs are available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod

located at https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs.

6.1.4 Latest Version MHAFB Temporary Environmental Controls Specification 01 57 19 (MHAFB Only) (SOW Atch 1).

6.1.5 Air Force Corporate Facilities Standards (AFCFS). The AFCFS are available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod (MHAFB Only).

6.1.6 Air Force Prototypes and Standard Designs. These documents are available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod (MHAFB Only).

6.1.7 Air Force Design Guides and Standards. These documents are available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod (MHAFB Only).

6.1.8 Air Force Guides, Handbooks, Instructions and Pamphlets. These documents are available from the Air Force e-Pub website at http://www.e-publishing.af.mil/ (MHAFB Only).

6.1.9 Air Force Engineering Technical Letters (AFETL). The AFETLs are available from the Whole Building Design Guide website at http://www.wbdg.org/ffc/dod (MHAFB Only).

6.1.10 Corps of Engineers Manual, EM 385-1-1, entitled “Safety and Health

Requirements Manual,” as amended. The manual can be obtained from the Government Printing Office, Washington DC 20402 (MHAFB Only).

6.1.11 Occupational Safety and Health Administration (OSHA) General Industry Safety and Health Standards (29 CFR 1910), Publication V2206. 29 CFR 1910 is also included as part of OSHA Publication 2207 which combines both Parts of 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, U.S.

Government Printing Office, Washington, DC 20402 (MHAFB Only).

6.1.12 OSHA Construction Industry Standards (29 CFR 1926). 29 CFR 1926 is included as part of OSHA Publication 2207 which combines both Parts of 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402 (MHAFB Only).

6.1.13 National Emission Standards for Hazardous Air Pollutants (40 CFR, Part

61) (MHAFB Only).

6.1.14 Asbestos Containing Material or any Class 1 ozone depleting chemical compounds are prohibited. Any asbestos material or Class 1 ozone depleting chemical compounds installed by the Contractor shall be removed and disposed of by the Contractor at the Contractor’s expense and shall not…