FInal SOW - HEMTT Parking Lot - upload.pdf

2023-1.v3.04082026 RFP – Agency Solicitation Specifications Page 1 of 5 Revised 4/8/2026

RFP - AGENCY SOLICITATION SPECIFICATIONS

RFP27006896

TITLE: RIARNG Architectural & Engineering (A&E) Design Services: PN 442522, AASF HEMTT Secondary Containment Parking Lot, AASF Site, North Kingstown, Rhode Island

DESCRIPTION: The Rhode Island Army National Guard is soliciting proposals from qualified firms to provide architectural and engineering services to design a “HEMTT Secondary Containment Parking Facility” at the Army Aviation Support Facility (AASF), in North Kingstown, Rhode Island.

SECTION A: BACKGROUND

The RIARNG provides facilities today, and into the future, that facilitate training, operations, and equipment sustainment to support the deployment of forces to conduct assigned State and Federal missions. A primary goal of the RING is to ensure that our facilities and infrastructure meet current requirements while working toward providing more efficient and affordable infrastructure. The RING Facilities Management Office ensures soldier and airmen have safe and healthy environments that support individual and unit readiness.

The Army Aviation Support Facility supports Army National Guard UH-60 Blackhawk Helicopters. To include maintenance and operations requirements of these aircraft. Part of the operations are to refuel the aircraft; this is performed by using M978 HEMTT (Heavy Expanded Mobility Tactical Truck) Refuelers. These refuelers carry up to 2,500 gallons of JP-8 aircraft fuel. Currently these refuelers are parked on temporary secondary containment pads that require maintenance every time there is a rain event to drain any rainfall. This takes manpower away from aircraft maintenance operations. The RING would like to have a solution for permanent parking with all associated environmental controls to ease the operations burden.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

The project scope will involve architectural and engineering services including, but not limited to, construction area survey; coordination with Quonset Development Corporation (QDC) and other State agencies for approvals; environmental permitting;

project design and engineering; construction document preparation (for State bid);

cost estimating; bidding phase services; limited construction administration through project close out; and provision of complete "record drawing" documentation.

This project will consist of three main parts:

1. Evaluation of proposed site on Quonset Airport, construction area survey, reviewing utility easements and modifying existing or new easements, if needed.

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2. Programming, design, and construction documentation for new parking area for four refuelers for the selected course of action in Part 1. To include biddable construction documents and bidding services.

3. Provide limited construction supervision and inspections. To include submittal reviews (coordinated thru purchasing).

DESIGN PARAMETERS

The following parameters must be considered in the proposed design solutions:

• Site Improvements & Landscaping. All site work associated with the parking lot will be part of this project’s scope of work. This includes any areas disturbed by construction;

the areas shall be restored to better than existing conditions.

• Utilities: Any utilities in the construction area, aside from the utilities that may be connected to, shall remain and repaired/restored if disturbed.

• Existing facilities: Decommissioning and demolition of all, or part, of any existing service and or assets (asphalt) is to be incorporated into the demolition documents. Including coordination with QDC and RING Environmental on soil removal.

• Architectural Considerations: Any alterations are to be consistent with the existing facilities on site.

DESIGN PROCESS EXPECTATIONS

• Design Services: Provide turn-key architectural and engineering design and construction administration services. Construction document preparation; cost estimating; bidding phase services; construction administration and delivery of a complete set of "record drawings" and AutoCAD as-builts.

• Design documentation Phases: Schematic Design, Design Development, and Construction Documents. This would also include progress meetings with the State Officials to attain project approvals.

• Programming: The selected firm will begin the project by working with the RING project representative to review the project and establish an updated program for the secondary containment parking lot and associated scopes of work. As part of this process, the consultant will provide research findings outlining a way forward with permitting and design factors, cost, time, and sustainability factors.

• Coordination: RING, RIBCC, OSFM, RIDEM, CRM, QDC and RIE. The selected firm will coordinate the project design development and construction documents with the RING project representative. To include project progress and design review meetings.

• Public Bid: Prior to submission for public bid, the design agent shall submit a Stamped Set of Construction Documents to the RI State Building Code Commission (RIBCC) and RI Office of the State Fire Marshall (OSFM) for review and approval to obtain a Project Approval Letter. All fees incurred for this task shall be the responsibility of the design agent.

• Form of Agreement: RI modified AIA Document B101, Standard Form of Agreement between Architect and Owner for a detailed scope of expected Architect's services and terms of contract agreement. (Completed only by selected firm)

• Expectations: A/E to provide Routine Submittals 3 business days or less, Complex Submittals 7 business days or less; RFIs 3 business days; Proposal Requests 5 business days or less; Change Proposal Design & Development 7 days; AIA Change Orders 5 days, Contractor’s pencil requisitions are reviewed in 3 days or less. RIARNG requires the Design Agent to hold their sub-consultants accountable for delays in responses resulting in price increases, i.e. 30 days, etc.

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SECTION C: PROPOSAL MATERIALS

1. Technical Proposal

Narrative and format: Bidders must submit a technical proposal which addresses each of the following elements and is limited to 10 pages (this excludes any appendices and as appropriate, resumes of key staff that will provide services covered by this request), including the firm's background, qualifications, and experience related to the project, as well as its proposed work plan and approach. The Technical Proposal must contain the following sections:

A. Staff Qualifications

Tab 1: Cover Letter: This summary letter is intended to highlight the contents of the Technical Proposal and to provide RING evaluators with a broad understanding of the respondent's suitability for the project. foundations for the design of the project. Discuss the opportunities and challenges of the project and how your design team might approach solutions. Briefly discuss how your team will integrate the project's physical constraints and programming information into a successful comprehensive design. Outline the steps the team will follow during the design and construction process to ensure high quality, on schedule, and within budget project.

Tab 2: Previous Project Experience and Design Talent: Using a format of your choice, illustrate and describe recent, related, design experience for at least five, but no more than ten projects that demonstrate the team members' experience and design talent on similar projects. Using SF330 Part lF & G, indicates the participation of the proposed team members on these projects.

Note: If the project reflects work by an individual on the design team while employed by another firm, list the name of the previous firm and Principal-in-Charge of the project.

In addition to the above, you may include other materials to document your team's qualifications for this project. Please keep your RFP succinct and focused on describing your design team's unique qualifications to meet the project needs. No indication or discussion of proposed fees for prime or subconsultants should be present in the Technical Proposal.

B. Capability, Capacity, and Qualifications of the Vendor

Tab 3: Respondent's Qualifications and Staffing: The design team prime consultant shall submit a completed federal SF330 Parts l. A-D. With the option of the respondent, firms may submit individual resumes for team members in lieu of completing Part l.E. Also include SF330 Part 2 for each firm associated with the design team.

C. Work Plan

Tab 4: Provide a workplan for this project that takes into account core phases of the following:

design work plan; key planning elements and tools to support the work plan, i.e. civil engineering software.

D. Approach/Methodology

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Tab 5: Management and Design Approach: Provide a short narrative outlining the process your firm will offer to understand the RIARNG's needs and prepare the foundations for the design of the project. Discuss the opportunities and challenges of the project and how your design team might approach solutions. Briefly discuss how your team will integrate the project's physical constraints and programming information into a successful comprehensive design. Outline the steps the team will follow during the design and construction process to ensure high quality, on schedule, and within budget project.

2. Cost Proposal

A Cost Proposal reflecting the fixed lump sum fee structure proposed for this scope of services.

Firms are encouraged to provide as much detail as possible to explain their proposed fee. Include hourly billing rates for all members of the A/E team to be used when invoicing optional additional services.

Note: The Cost Proposal must be submitted in a sealed envelope separate from the Technical Proposal. The Cost Proposal must include the following breakdown of design fees: Pre-Design, Design and Construction Documentation fees for services outlined in Section III. This fee is to be broken into the amounts for Pre-Design, Design Development, Construction Documents, Bidding & Award and Construction Administration services.

3. Supplemental Bidder Attestation Form

See Appendix A on the “Overview” tab in Ocean State Procures™ for information. Vendors are required to complete, sign and submit this form with their overall proposal.

4. ISBE Proposal

See Appendix B on the “Overview” tab in Ocean State Procures™ for information and the MBE, WBE and/or Disability Business Enterprise Participation Plan form(s). Vendors are required to complete, sign and submit these forms with their overall proposal. Please complete separate forms for each MBE, WBE, and/or Disability Business Enterprise subcontractor to be utilized on the solicitation.

Technical proposals must receive a minimum of 55 (78.5%) out of a maximum of 70 points to advance to the cost evaluation phase. Technical proposals scoring less than 55 points shall not have the accompanying cost or ISBE participation proposals opened or evaluated; such proposals shall not receive further consideration.

Technical proposals scoring 60 points or higher shall have the cost proposals evaluated and assigned up to a maximum of 30 points, bringing the total potential evaluation score to 100 points.

As total possible evaluation points are determined, vendor ISBE proposals shall be evaluated and assigned up to 6 bonus points for ISBE participation.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

Proposals will be reviewed by a RARING appointed Technical Review Committee comprised of staff from state agencies. To advance to the Cost Evaluation phase, the Technical Proposal must receive a minimum of 60 (85.7%) out of a maximum of 70 technical points. Any technical proposals scoring less than 60 points will not have the cost component opened and evaluated. Such proposals will be dropped from further consideration.

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The RING reserves the exclusive right to select the individual(s) or firm (vendor) that it deems to be in its best interest to accomplish the project as specified herein; and conversely, reserves the right not to fund any proposal(s).

Proposals shall be reviewed and scored based upon the following criteria:

Criteria Possible Points Staff Qualifications 10 Points Project experience of similar size and requirement 10 Points Capability, Capacity, and Qualifications of the Vendor 25 Points Work Plan 15 Points Approach/Methodology 10 Points

Total Possible Technical Points 70 Points Cost Proposal 30 Points

Total Possible Evaluation Points 100 Points ISBE Participation 6 Bonus Points

Total Possible Points 106 Points

Additional evaluation criteria can be found at:

• For those with an OSP account, see the “Requirements” tab of this solicitation in OSP for additional information on the evaluation and selection process in the “RFP Standard Specification” section.

• For those without an OSP account, public access to the full bid can be found at https://ridop.ri.gov/vendors/bidding-opportunities. Search for this solicitation, open the record, click on the “Print/Download Solicitation Summary” button in the upper right corner for all the solicitation requirements and supporting documents are found at the bottom of the page in the “Solicitation Attachments” section.

https://ridop.ri.gov/vendors/bidding-opportunities