Final SOW.pdf

B.3 STATEMENT OF WORK (SOW)

B.3.1 Summary: This firm fixed-price requirement is for the generator and transfer switch maintenance Services at the New Jersey VA Healthcare System, specifically the Lyons VA Medical Center, 151 Knollcroft Road, Lyons, NJ 07939, and the East Orange VA Medical Center, 385 Tremont Avenue, East Orange, NJ 07018 for one (1) base year from date of award, plus provisional four (4) option years. Contractor shall provide all parts, tools, materials, labor, supervision, test equipment, technical manuals, and transportation necessary to perform maintenance on Automatic Transfer Switches (ATS)/Manual Transfer Switches (MTS) of the Lyons campus and maintenance, load bank testing, and inspections of generators at both campuses.

B.3.2 General Requirements (both campuses):

A) Contractor work performance visits:

1) Technician/s shall perform semi-annual preventative maintenance procedures on all generators.

2) Technician/s shall perform annual load bank testing and preventative maintenance procedures on all generators.

3) Technician/s shall perform biennial (odd numbered calendar years) preventative maintenance procedures on all generators.

B) A field service report shall be supplied to the COR within 14 working days upon completion of each visit.

C) All work shall comply with the latest edition of:

1) Published preventative maintenance manuals from the Original Equipment Manufacturer (OEM). OEM established procedures and checklists shall be adhered to, or a contractor-supplied equivalent with approval from the Contract Officer Representative (COR).

2) Joint Commission

3) National Fire Protection Agency (NFPA)

4) Occupational Safety and Health Administration (OSHA)

D) Return equipment to operating conditions defined in OEM specifications.

Contractor shall ensure generators are returned to working order when work is completed (caps, valves, on/off switches, and emergency stop buttons).

E) Contractor shall notify the COR immediately of existence or development of any defects, or repairs required, to the equipment covered under this SOW.

F) Table 1, East Orange Campus Generator Equipment List:

Equipment Designation Make Catalog Number Serial Number Bldg. 1 A Vault 800kW Detroit Diesel N/A 16EE0004113 Bldg. 1 B Vault 800kW Detroit Diesel N/A 16E000411 Bldg. 1 C Vault 600kW Mitsubishi RM550 20727 Bldg. 7 650kW Detroit Diesel N/A DD16VF012374

Equipment Designation Make Catalog Number Serial Number Bldg. 8 175kW Cummins N/A 11604063 26kV Substation CN-2 Caterpillar SR4BGD G4W00819 26kV Substation DN Caterpillar SP5 G7G0091

G) Table 2, Lyons Campus Generator Equipment List:

Equipment Designation Make Catalog Number Serial Number Gen 1G 295kW Caterpillar 3412 3856477 Gen 2/9G 295kW Caterpillar 3412 3856466 Gen 3/4G 700kW Caterpillar 3412 2WJ05988 Gen 7/8G 225kW Caterpillar 3406 9OU1111 Gen 10G 350kW Koler/Detroit L10123 267156 Gen 53G 230kW Caterpillar 3406 2WB01323 Gen 54G 455kW Caterpillar 3412 81Z22843 Gen 57G 406kW Caterpillar 3412 81Z03544 Gen 141G 300kW Caterpillar C9 59P02158 Gen 143G 750kW Caterpillar 3508 23Z06230 Gen 136IG 2,000kW Caterpillar 3516 SBJ00750 Gen 136IIG 2,000kW Caterpillar 3516 SBJ00751 Gen 135G 905kW Caterpillar C27 MJE00869 PortableG Caterpillar C13 NF300138 ***Gen 13/14G TBD*** Caterpillar TBD TBD

a) ***, this generator is currently in procurement process for replacement. The missing numbers shall be added later.

H) Contractors shall report to the following location for commencement of any work:

1) East Orange: Utility Shop, Building 1, B-Level, Room 128

2) Lyons: Equipment Repair Shop Foreman, Building 15, Room 6

B.3.3 Semi-Annual Generator Maintenance (both campuses):

A) Emergency Generators:

1) Change engine oil and oil filter.

2) Clean all batteries and terminals.

3) Check coolant system, fuel system, and lubrication systems for leaks; if necessary, add coolant and conditioner.

4) Change fuel filter.

5) Change air cleaner element.

6) Check turbo endplay.

7) Check oil level at the governor.

8) Clean engine crankcase breather.

9) Check and adjust all linkages.

10) Check all alarms and shutdown devices.

11) Clean the engine and wipe it down.

12) Clean all connections in the control panels and generator.

13) Clean all circuit boards and connectors with contact cleaner.

14) Drain condensation from the day tank.

15) Clean magnetic pickup on flywheel.

16) Exercise the main circuit breaker.

B) Air system:

1) Inspect louvers and ductwork for condition and proper operation.

2) Inspect air filters for condition and security; tighten clamps and brackets as required.

3) Inspect turbo outlet hoses and pipes for condition and security; tighten clamps and brackets as required.

4) Inspect and lubricate blower bypass actuators.

5) Inspect and lubricate the air box damper operating mechanism.

6) Service crankcase breathers and air box drains as required.

C) Battery sets:

1) Inspect battery sets for cleanliness, and clean as necessary.

2) Inspect terminals for tightness and cleanliness and adjust as necessary.

3) Check cell voltage and specific gravity of each cell and provide a report to

Facility Management Service.

4) Check fluid levels in each cell and adjust as necessary.

5) Inspect battery charger and make necessary adjustments as required.

D) Controls:

1) Check the operation of the auto start and remote controls

2) Check the operation and accuracy of the AC and engine instruments.

3) Check operation of generator set associated indicators, lights, and alarms.

4) Check and adjust as required, synchronized kilowatt and reactive load sharing.

5) Check and adjust as required the system frequency and voltages.

B.3.4 Annual Generator Maintenance (both campuses):

A) Load bank testing

1) Perform load bank testing on all generators, irrespective of whether the generators reached 30% load for the year.

B) Emergency Generators:

1) Change engine oil and oil filter.

2) Clean all batteries and terminals.

3) Check coolant system, fuel system, and lubrication system for leaks; if necessary, add coolant and conditioner.

4) Change fuel filter.

5) Change air cleaner element.

6) Check turbo endplay.

7) Check oil level at the governor.

8) Clean engine crankcase breather.

9) Check and adjust all linkages.

10) Check all alarms and shutdown devices.

11) Clean the engine and wipe it down.

12) Clean all connections in the control panels and generator.

13) Clean all circuit boards and connectors with contact cleaner

14) Drain condensation from the day tank.

15) Clean magnetic pickup on flywheel.

16) Exercise the main circuit breaker.

17) Megger generator winding and report findings to COR.

18) Draw an engine oil sample for analysis and submit a written report to the Chief of

Operations.

19) Perform load bank testing on all generators, irrespective of whether the generators reached 30% load for the year.

C) Air system:

1) Inspect louvers and ductwork for condition and proper operation.

2) Inspect air filters for condition and security; tighten clamps and brackets as required.

3) Inspect turbo outlet hoses and pipes for condition and security; tighten clamps and brackets as required.

4) Inspect and lubricate blower bypass actuators.

5) Inspect and lubricate the air box damper operating mechanism.

6) Service crankcase breathers and air box drains as required.

D) Battery sets:

1) Inspect battery sets for cleanliness, and clean as necessary.

2) Inspect terminals for tightness and cleanliness and adjust as necessary.

3) Check cell voltage and specific gravity of each cell and provide a report to

Facility Management Service.

4) Check fluid levels in each cell and adjust as necessary.

5) Inspect battery charger and make necessary adjustments as required.

E) Controls:

1) Check the operation of the auto start and remote controls

2) Check the operation and accuracy of AC and engine instruments.

3) Check operation of generator set associated indicators, lights, and alarms.

4) Check and adjust as required, synchronized kilowatt and reactive load sharing.

5) Check and adjust as required the system frequency and voltages.

B.3.5 Biennial (odd numbered calendar years) Generator Maintenance (both campuses):

A) Shall be performed in conjunction with the annual preventative maintenance procedures in section B.3.4 above, to include the following:

1) Drain and flush engine cooling system with fresh water and engine coolant cleaner; change all coolant hoses.

2) Replace engine thermostats

3) Change engine coolant and add conditioner to new coolant

4) Change all V-belts

5) Change fuel line hoses on generator day tank

6) Change day tank inlet fuel filter

B.3.6 Lyons Campus Only Requirements:

A) Technician/s shall perform annual transfer switch inspections and maintenance to include ATS, MTS, and tap-boxes only for Lyons campus. The following buildings require work to be performed on weekends to avoid disruption of facility operations.

1) Building 1: 5 ATS units

2) Building 3: 4 ATS units

3) Building 4: 2 ATS units

4) Building 10: 2 ATS units and 1 MTS unit

5) Building 135: 4 ATS units and 4 MTS units

6) Building 143: 5 ATS units and 5 MTS units

B) Annual transfer switch preventative maintenance procedures shall include, but are not limited to:

1) Inspect the visually accessible portions of the transfer switch for evidence of heat, water, and mechanical damage.

2) After de-energizing upstream switchgear or placing the transfer switch in bypass mode (when the building cannot be shut down), inspect the interior to verify that mechanisms are intact, together with their control circuit wiring, relays, and contacts.

3) Inspect insulating parts, mechanism covers, and arc chutes for evidence of heat, discoloration, and/or mechanical damage, and replace any that are excessively worn or damaged.

4) Check the alignment, deflection, gap, and wiping action of the main and arcing contacts.

5) Inspect main and arcing contacts for wear, pitting, erosion, and discoloration, which indicate arcing or heat-related deterioration.

6) Inspect the transfer mechanisms, coils, and contacts for evidence of damage or malfunction.

7) Check the tightness of all de-energized cable, wire, and bus connections, and re-secure any loose connections that are found.

8) Check for the proper settings for voltage and frequency sensing, pickup, and dropout features for both normal and emergency power, as well as settings for all timing functions.

9) Record and verify all settings for voltage and frequency sensing, pickup, and dropout parameters for both normal and emergency power, and settings for all timing functions. If the settings are inadvertently changed, then the recorded information will facilitate the recovery of normal operation.

10) If necessary, replace eroded arcing contacts.

11) Adjust main and arcing contacts for simultaneous breaking in accordance with the OEM’s procedure.

12) Remove old lubricant residues, then lubricate the transfer switch mechanisms and their associated devices and linkages.

13) Operate the TS manually to verify proper function.

14) Clean the top, bottom, and doors of the TS enclosure.

15) Tap-boxes: Perform a visual inspection of the enclosure to ensure it is securely attached to its base and/or building, review conduit connections for signs of leakage, and confirm that the paint is intact with no rust or corrosion. Open all chamber doors, making sure the chambers are dry and free of debris, the gaskets are flexible with no cracking, the door hinges are secure and lubricated, and the key locks are intact and functioning. Additionally, verify that all load terminals are tightly fastened with bolts according to the manufacturer's specifications, the paint shows no signs of rust or corrosion, and the electrical connections are secure without any corrosion or cracking. Lastly, check all safety labels to ensure they are present and legible, replacing them if necessary.

16) Under the coordination of the facility COR, test the re-energized ATS by switching from the normal source to the emergency source and back to verify proper functionality under load. Re-energize the MTS by switching to source two, and the facility will provide a portable generator to test the system.

C) 2,000-hour preventative maintenance (base year, one time only)

1) During the first (base) year, the following generators will require 2,000 hours of planned maintenance per manufacturer standards.

a) Gen53G 230kW Caterpillar 3406, SN 2WB01323

b) Gen 57G 406kW Caterpillar 3412, SN 81Z03544

D) Table 3, Equipment List:

Equipment Designation

Make Catalog Number Serial Number

1ATS1 ASCO D07ATSA30230C5XC 1950709-002 WE

1ATS2 ASCO J00300030600C10C 862972 RE

1ATS3 ASCO D00300030230C10C 746689-002 RE

1ATS4 ASCO E00300030400C10C 843642-004 RE

Equipment Designation

Make Catalog Number Serial Number

1ATS5 ASCO J07ATSA304005XC 2113922 WE

2ATS1 ASCO D07ATSA30230C5XC 1950709-001 WE

2ATS2 ASCO J0ATSA30400C5XC 1950711-002 WE

3ATS1 ZENITH ZTS2L22EC-7 13255612

3ATS2 ZENITH ZTS2L22EC-7 13255613

3ATS3 ZENITH ZTSL60FC-7 13255995.1.3

3ATS4 ZENITH N/A 115023104345

4ATS1 ASCO J07ATSA30400C5XC 1950711-001 WE

4ATS2 ASCO D07ATSA30230C5XC 1950709-003WE

7ATS1 ASCO D07ATSA30230C5XC 1950709-004 WE

7ATS2 ASCO J07ATSA30400C5XC 1950711-003 WE

8ATS1 ASCO D07ATSA30230C5XC 1950709-005 WE

8ATS2 ASCO J07ATSA30400C5XC 1950711-004

9ATS1 ASCO J07ATSA30400C5XC 1950711-006 WE

9ATS2 ASCO J07ATSA30400C5XC 1950711-005 WE

10ATS1 ASCO J07ATBA30600C5XC 2075911WE

10ATS2 ASCO D07ATSA30230C5XC 2056296 WE

12ATS1 ASCO D003000301550C10C 853977-001 RE

13ATS1 ASCO D07ATS30100C5XC 1950708 WE

14ATS1 ASCO J0ATSA30400C5XC 1950711-007 WE

14ATS2 ASCO J07ATSA30600C5XC 1950713 WE

14ATS3 ASCO D07ATSA30230C5XC 1950709-006 WE

53ATS1 ASCO J07ATS30400C5XC 1950711-008WE

53ATS2 ASCO J07ATS30400C5XC 1950711-009 WE

54ATS1 ASCO J07ATSA30400C5XC 1950711-010 WE

54ATS2 ASCO D07ATSA30230C5XC 1950709-007 WE

54ATS3 ASCO J07ATSA30400C5XC 1950711-012 WE

54ATS4 ASCO J07ATSA30400C5XC 1950711-011 WE

57ATS1 ASCO D07ATSA30230C5XC 1950709-008 WE

57ATS2 ASCO D07ATSA30230C5XC 1950709-009 WE

135ATS1 ASCO G7ACTBA31200N5X0 492136 FP

135ATS2 ASCO J07ATBA30400N5XC 1847983 WE

135ATS3 ASCO J07ATBA30260N5XC 1071911-002 WE

135ATS4 ASCO J07ATBA30260N5XC 1071910 WE

136ATS1 (4,160V) ASCO 97310445P 10445P

136ATS2 (4,160V) ASCO 97310445P 10445P

136ATS3 ASCO H04ATSA30800N5XC 473350-001 RE

Make Catalog Number Serial Number

136ATS4 ASCO H04ATSA30800N5XC 473350-002 RE

136ATS5 ASCO H04ATSA30800N5XC 473350-003 RE

136ATS6 ASCO D04ATSA30030N5XC 473351-002 RE

136ATS7 ASCO D04ATSA30030N5XC 473351-001 RE

136ATS8 ASCO H07ATBA31000N54XC 2730807-001WE

141ATS1 ASCO J07ATSA30400C5XC 1950712-001 WE

143ATS1 ASCO D07ATSA30230N5XC 1950710 WE

143ATS2 ASCO J07ATS30400N5XC 1950712-002 WE

143ATS3 ASCO H07ATSA30800N5XC 1950714 WE

143ATS4 ASCO J07ATSA30400N5XC 1950712-003 WE

143ATS5 ASCO JO3MTSA3015000XC 1950717 WE

7MTS1 ASCO JO3MTSA3023000XC 1950718-001 WE

7MTS2 ASCO JO3MTSA3040000XC 1950720-01 WE

10MTS1 ASCO J07AGBA30600C5XC 1950716 WE

14MTS1 ASCO JO3MTSA3023000XC 1950720-002 WE

14MTS2 ASCO JO3MTSA3023000XC 1950722 WE

14MTS3 ASCO JO3MTSA3023000XC 1950718-002 WE

53MTS1 ASCO J03MTSA3040000XC 1950720-003 WE

53MTS2 ASCO J03MTSA3040000XC 1950720-004 WE

57MTS1 ASCO JO3MTSA3023000XC 1950718-003 WE

57MTS2 ASCO JO3MTSA3023000XC 1950718-004 WE

135MTS1 ASCO J03MTSA3026000XC 1950721 WE

135MTS2 ASCO H03MTSA3120000XC 1950724 WE

135MTS3 ASCO JO3MTSA3040000XC 1950720-005WE

135MTS4 ASCO JO3MTSA3040000XC 1950720-006 WE

136MTS1 ASCO G04NTSA31600N5XC 473347-002 FP

136MTS2 ASCO G04NTSA31600N5XC 473347-001 FP

136MTS3 ASCO H04NTSA30800N5XC 473348-002 RE

136MTS4 ASCO H04NTSA30800N5XC 473348-001 RE

136MTS5 ASCO H04NTSA30800N5XC 473348-003 RE

136MTS6 ASCO D04NTSA30030N5XC 473349-001 RE

136MTS7 ASCO D04NTSA30030N5XC 473349-002 RE

136MTS8 ASCO H07NTBA31000N5XC 2730806-001WE

141MTS1 ASCO J03MTQA30400N00M 1911546 WE

143MTS1 ASCO JO3MTSA3023000XC 1950719 WE

143MTS2 ASCO J03MTSA3040000XC 1950720-007 WE

143MTS3 ASCO H03MTSA3080000XC 1950723 WE

Make Catalog Number Serial Number

143MTS4 ASCO J03MTSA3040000XC 1950720-008 WE

143MTS5 ASCO J03MTSA3015000XC 1950717 WE

BLDG 7 TAP BOX N/A N/A N/A

BLDG 10 TAP BOX N/A N/A N/A

BLDG 14 TAP BOX N/A N/A N/A

BLDG 53 TAP BOX N/A N/A N/A

BLDG 57 TAP BOX N/A N/A N/A

BLDG 135 TAP BOX N/A N/A N/A

BLDG 141 TAP BOX N/A N/A N/A

BLDG 143 TAP BOX N/A N/A N/A

B.3.7 Unscheduled Repairs

A) An allocation of five hundred (500) labor hours shall be obligated on its own line-item schedule exclusively for unscheduled repair services. These hours may be drawn upon at any time throughout the contract period of performance to address unforeseen maintenance and/or repair needs. The use of these hours shall not require prior scheduling and shall be applied as necessary to ensure timely response to emergent repair situations.

B) An allocation of one hundred fifty thousand dollars ($150,000.00) shall be obligated on its own line-item schedule exclusively for procurement of parts necessary to complete any unscheduled repair in accordance with this section. This allocation for parts may be drawn upon at any time throughout the contract period of performance to address unforeseen maintenance and/or repair needs. The use of these funds shall not require prior scheduling and shall be applied as necessary to ensure timely response to emergent repair situations.

1) This allocation shall not be used to cover any parts, materials, or components associated with preventative maintenance activities.

C) Emergency response time: The contractor shall respond with a phone call to the

COR within two (2) hours after receipt of notification to correct the problem by phone. If the problem cannot be corrected by phone, the contractor shall commence on-site work within four (4) hours after receiving notification.