Final SOW.docx

A. This firm fixed-price requirement is for preventative maintenance and testing services on the Electrical Power Distribution System at the Buffalo VA Medical Center located at 3495 Bailey Avenue, Buffalo, NY 14215, and the Batavia VA Medical Center located at 222 Richmond Avenue, Batavia, NY 14020 from 8/1/2022 to 12/31/2022 with the provision of two (2) option years. The base year shall include the Buffalo facility only, while the option years shall include both facilities, if exercised. Each contract period addresses a different section of the campus’ Electrical Power Distribution System.

B.3.2 General A. The inspection, testing, adjustment, and reporting shall comply with the requirements of the latest edition of:

1. NFPA 70 "National Electric Code"

2. NFPA 70B "Recommended Practice for Electrical Equipment Maintenance"

3. NFPA 70E "Standard for Electrical Life Safety in the Workplace"

4. NFPA 110 “Standard for Emergency and Standby Power System”

5. Occupational Safety & Health Administration (OSHA) Standard 29 CFR 1910, Subparts I & S

6. International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications

7. VHA Directive [2006-056][1028] Electrical Power Distribution System

8. Equipment operating/manufacture's instruction. These may be obtained from the VHA Medical Center, or the equipment manufacturers.

B. When a conflict arises between a method called for in NFPA 70, 70B & 70E and the equipment manufacturer, the VA will be notified to provide direction. Contractor shall supply all services, tools, personal protective equipment (PPE), material and equipment required to comply with the references above. All work shall be performed, using properly trained technicians. A copy of all licenses and certifications, including NFPA 70E, OSHA safety, and any other industry-specific training for each technician shall be submitted to and must be approved by the Contracting Officer (CO) before any work may be performed by that technician. At any time, the Contracting Officer’s Representative (COR) may deem any tool, technician, or method unacceptable based on this authority of inspection/acceptance of services.

C. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the CO and the COR for immediate actions.

D. The VA agrees to provide the Contractor free access to all equipment necessary to conduct work, free access to rooms or areas housing such equipment and to supply suitable electric power (if necessary) to complete the task. Contractor to provide a qualified Electrician to remove all access panels to equipment. In the event that it becomes difficult for the Contractor to complete testing because of patient care related activities or security issues, the Contractor shall not be obligated to complete testing in the area of concern at the time of their scheduled visit. Vendor shall be obligated to complete their work at the time of the next scheduled visit to the facility. The final authority relative to this decision will be the COR. Unless fully absolved by the VA, Contractor shall be responsible for completing all work.

E. Testing shall be performed in compliance with manufacturer’s recommendations and per the applicable procedures as outlined in the latest edition of the ANSI/NETA Standard for Maintenance Testing Specifications.

F. Shutdowns shall be minimized to as short of duration as possible. All shutdown requests will require detailed work plans and scheduling prior to approval. If this new schedule is agreed upon, work can begin. The original written request will remain with all test documents along with any written agreements relative to the original requests.

B.3.3 Inspection/Testing A. Vendor shall affix labels on all equipment tested; documenting at a minimum the date of test, equipment tested, name of testing firm, and name or initials of testing technician.

B. VAMC electricians shall perform the opening and closing of all substation switchgear for load transfers and all necessary racking of the equipment requiring inspections.

C. When cleaning gear, the vendor shall use lint free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars, and interior of the electrical equipment.

D. Vendor shall ensure the top of gear is cleaned and free of accumulated dust and dirt.

E. Vendor shall lubricate all moving parts as recommended by the manufacturer with manufacturer approved lubricants.

F. Vendor shall visually inspect for signs of overheating, misaligned contacts, damaged insulation, or loose lugs.

G. Infra-Red Scanning/Thermography Survey:

1. The Contractor shall use an infra-red scanning camera to detect hot spots in all panels, transformers and disconnects found in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system.

a) This work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

b) The Contractor shall advise the facility in advance where and if panel covers need to be removed.

c) Emergency side of transfer switches, emergency paralleling switchgear, emergency busways and emergency generator breakers must be scanned during regularly scheduled generator tests.

d) An electrical shutdown will be required to repair any problem connections found during infra-red scanning. The problem connections shall be replaced with new connectors, and/or tightened with a torque wrench to meet equipment manufacturers’ specifications.

H. The Contractor shall perform oil analysis testing as recommended by the manufacturer for all oil-filled transformers found in the Electrical Power Distribution System.

1. Transformers, Oil-Filled. Analysis of oil.

a) Gas in Oil Analysis shall include at minimum:

i. Hydrogen (ppm)

ii. Methane (ppm)

iii. Ethane (ppm)

iv. Ethylene (ppm)

v. Acetylene (ppm)

vi. Carbon Monoxide (ppm)

vii. Carbon Dioxide (ppm)

viii. Oxygen (ppm)

ix. Nitrogen (ppm)

x. Total Dissolved Gas, TDG (ppm)

xi. Total Dissolved Combustible Gas, TDCG (ppm)

xii. Equivalent TCG (%)

b) ASTM D-792 – Specific Gravity

c) ASTM D-877 - Dielectric Breakdown (kV)

d) ASTM D-971 - Interfacial Tension (mN/m)

e) ASTM D-974 - Acid Content (mg KOH/g)

f) ASTM D-1500 - Color Analysis (ASTM)

g) ASTM D-1524 - Visual Exam. (Relative)

h) ASTM D-1524 - Sediment Exam. (Relative)

i) ASTM D-1533 - Moisture in Oil (mg/kg)

j) ASTM D-1816 - Dielectric Breakdown 1 mm (kV °C)

k) ASTM D-4052 - Density @15°C (g/mL)

I. The Contractor shall verify all breakers and switchgear are returned to their normal operating state at the end of their work shift and ensure all breakers serviced are completely racked in.

J. No Electrical Distribution System components shall be taken offsite without approval of the COR.

B.3.4 Schedule A. Contractor shall provide a proposed schedule/checklist with their quote proposal. The schedule/checklist shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule/checklist shall be reviewed by the COR. Any requirements for adjusting the schedule (e.g., to minimize disruption to the VA) shall be incorporated by the Contractor. No work shall be performed without 72 hours’ notice to the COR.

1. The following are Federal Holidays observed by the facility and the Contractor shall not expect access to the VA Facility of VA employees on these dates unless notified otherwise by the COR. Preventive maintenance or other services are not to be scheduled on these dates:

a) New Year’s Day

b) Martin Luther King, Jr. Day

c) Washington’s Birthday

d) Memorial Day

e) Juneteenth

f) Independence Day

g) Labor Day

h) Columbus Day

i) Veteran’s Day

j) Thanksgiving Day

k) Christmas Day

B. The facility is a health care facility providing critical care 24 hours a day; as such disruptions in operations are not feasible and will need to be coordinated closely with the COR. Electrical work requiring shutdown may not be feasible and work may have to be conducted live. All electrical work requiring an electrical shutdown will be conducted on weekends and/or outside of normal hours. Shutdowns will be minimized to as short of duration as possible. All shutdown requests will require detailed work plans and scheduling prior to approval. Work not requiring an electrical shutdown may take place during normal duty hours: Monday-Friday, 7:30am-4:00pm. Requests to conduct work on weekends and outside of normal duty hours must be submitted in writing at least seven (7) working days in advance of the anticipated work to the COR. If this new schedule is agreed upon, work can begin. The original written request will remain with all test documents along with any written agreements relative to the original requests.

C. If it becomes difficult for the Contractor to complete testing because of patient care related activities or security issues, the Contractor shall not be obligated to complete testing in the area of concern at the time of their scheduled visit. They will be obligated to complete their work at the time of the next scheduled visit to the facility. The final authority relative to this decision will be the COR. Unless fully absolved by the VA, Contractor shall be responsible for completing all work.

B.3.5 Preventative Maintenance Schedule A. Base Year: Inspection shall be coordinated with COR to be scheduled in October (Buffalo VAMC Facility Only)

1. The following work shall be performed with the Electrical Power De-energized:

Note: Low voltage draw out breakers listed below contain Pro and Schweitzer control relays. Switchgears listed below are non-paralleling.

a) Inspection and Testing of Switchgear and Switchboard Assemblies of Building #18, Substation’s “G” and “H” Including:

i. 5,000 Volt equipment including:

a. (2) Fused Air Interrupter Switches, 600 Amp

b. (2) 1000 kVA Outdoor Pad-Mounted Oil Transformers, Vantran Electric

ii. 208 Volt Draw-Out Circuit Breakers Including:

a. (2) Main Breaker, Type LA - 3,200A Amp.

b. (1) Tie Breaker, 1,600B Amp.

c. (4) Active Feeder Breakers and (1) Spare Breaker

d. (Lot) Substation Protective Relays and Meters

b) Inspection and Testing of Switchgear and Switchboard Assemblies of Building #11, Substation’s “A” and “B” Including:

i. 5,000 Volt Equipment Including:

a. (2) 1,500 kVA Outdoor Pad-Mounted Oil Filled Transformers

ii. 480 Volt Draw-Out Circuit Breakers Including:

a. (2) Main Breaker, 2,400 Amp.

b. (1) Tie Breaker, 2,400 Amp.

c. (7) Active Feeder Breakers and (2) Spare Breakers

d. (Lot) Substation Protective Relays and Meters

c) Inspection and Testing of Switchgear and Switchboard Assemblies of Building #11, Substation’s “C” and “D” Including:

i. 5,000 Volt Equipment Including:

a. (2) 1,000 kVA Outdoor Pad-Mounted Oil Filled Transformers

ii. 208 Volt Draw-Out Circuit Breakers Including:

a. (2) Main Breakers, 3,000 Amp.

b. (1) Tie Breaker, 3,000 Amp.

c. (3) Active Feeder Breakers and (3) Spare Breakers

d. (Lot) Substation Protective Relays and Meters

d) Inspection and Testing of Switchgear and Switchboard Assemblies of Building #6, Substation’s “E” and “F” Including:

i. 5,000 Volt Equipment Including:

a. (2) Fused Load Interrupter Switches, 125 Amp

b. (1) Unfused Tie Switch

c. (2) 500 kVA Indoor Dry-Type Transformers

ii. 480 Volt Circuit Breakers Including:

a. (2) Draw-Out Main Breakers, 800 Amp.

b. (Lot) Substation Protective Relays and Meters

e) Inspection and Testing of Switchgear and Switchboard Assemblies of Building #20, “Research Building” Substation “J” Including: Feed by feeders 2,4,9, & C1

i. 5,000 Volt Indoor Switchgear Including:

a. (1) Parallel Feed Line Selector Switch

b. (1) Fused Load Interrupter Switch, 300 Amp

c. (1) 1,500 kVA Indoor Oil Filled Transformer

ii. 480 Volt Circuit Breakers Including:

a. (1) Draw-Out Main Breaker, 3,000 Amp.

b. (9) Active Feeder Breakers and (7) Spare Breakers

c. (Lot) Substation Protective Relays and Meters

B. Option Year One (1): Inspection shall be coordinated with COR to be scheduled in February (Buffalo VAMC Facility Only)

1. The following work shall be performed with the Electrical Power De-energized:

Note: Low voltage draw out breakers listed below contain Pro and Schweitzer control relays. Switchgears listed below are non-paralleling.

a) Inspection and Testing of Switchgear and Switchboard Assemblies of 3rd Floor, Building #20, Chiller Substation Including:

i. 5,000 Volt Indoor Switchgear Including:

a. (1) Parallel Feed Line Selector Switch

b. (1) Fused Load Interrupter Switch, 200 Amp

c. (2) Fused Load Interrupter Switches Feeding Chillers, 65 Amp

d. (2) Chiller Starters

b) Inspection and Testing Chiller Room S22, Chiller Substation Including:

i. 5,000 Volt Indoor Switchgear Including:

a. (1) Parallel Feed Line Selector Switch

b. (3) Fused Load Interrupter Switches

c. (1) Chiller Starter

c) Inspection and Testing Chiller Room S22, Substations “UB-1” and “UB-2” Including:

i. 5,000 Volt Indoor Switchgear Including:

a. (1) 1,000 kVA Dry-Type Transformer

b. (1) 330 kVA Dry-Type Transformer

ii. 480Volt Equipment

a. (2) Low Voltage Fixed Mount Molded Case Circuit Breakers, 400 Amp

d) Inspection and Testing of Building #28, Chiller Substation Including:

i. 5,000 Volt Indoor Switchgear Including:

a. (1) Parallel Feed Line Selector Switch

b. (4) Fused Load Interrupter Switches

c. (1) 1,000 kVA Dry-Type Transformer

d. (1) 750 kVA Dry-Type Transformer

ii. 480 Volt Equipment

a. (1) Main Breaker, 1600 Amp

b. (11) Feeder Breakers

c. (2) Chiller Starter, 1,200 Amp

e) Inspection and Testing of Building #1, Substation “USS-15”, Room S-15 Including:

i. 5,000 Volt Indoor Switchgear Including:

a. (1) Load Interrupter Switch

b. (1) 500 kVA Dry-Type Transformer

ii. 208 Volt Circuit Breakers Including:

a. (1) Main Breaker, 1,600 Amp.

b. (12) Feeder Breakers

C. Option Year One (1): Inspection shall be coordinated with COR to be scheduled in February (Batavia VAMC Facility Only)

1. The following work shall be performed with the Electrical Power De-energized:

a) Inspection and Testing of Panel Assemblies and Transformers including:

i. Building #1

a. (86) Electrical Breaker Panels

b. (1) 13,200 Volt, 150 kVA Oil Filled Transformer

c. (1) 13,200 Volt, 300 kVA Oil Filled Transformer

d. (1) 13,200 Volt, 750 kVA Oil Filled Transformer

ii. Building #2

a. (1) 13,200 Volt, 300 kVA Oil Filled Transformer

iii. Building #3

a. (1) 13,200 Volt, 300 kVA Oil Filled Transformer

iv. Building #4

a. (1) 13,200 Volt, 225 kVA Oil Filled Transformer

v. Building #5

a. (1) 13,200 Volt, 500 kVA Oil Filled Transformer

b. (1) 4,160 Volt, 500 kVA Oil Filled Transformer

vi. Building #9

a. (1) 13,200 Volt, 225 kVA Oil Filled Transformer

vii. Building #11

a. (1) 13,200 Volt, 225 kVA Oil Filled Transformer

viii. Building #12

a. (5) Electrical Breaker Panels

b. (1) 13,200 Volt, 75 kVA Oil Filled Transformer

c. (2) 13,200 Volt, 750 kVA Oil Filled Transformer

2. Equipment Identification and Locations:

BUILDING #1 PANELS

BUILDING #1 PANELS

BUILDING #1 PANELS

BUILDING #1 PANELS

BUILDING #1 PANELS

BUILDING #1 PANELS

BUILDING #12 PANELS

OIL FILLED TRANSFORMERS

T18

A. Option Year Two (2): Inspection shall be coordinated with COR to be scheduled in February (Buffalo VAMC Facility Only)

1. The following work shall be performed with the Electrical Power De-energized:

Note: Low voltage draw out breakers listed below contain Pro and Schweitzer control relays. Switchgears listed below are non-paralleling.

a) Inspection and Testing of Building #9 and 9A Including:

i. 5,000 Volt Outdoor Switchgear Including:

a. (15) Draw-Out Air Circuit Breakers Including:

b. (2) Main Breakers

c. (2) Tie Breakers (Normally Closed)

d. (9) Feeder Breakers

e. (2) Spare Breakers

f. (Lot) Substation Protective Relays and Meters

b) Inspection and Testing of Main Service Entrance Building #9A Including:

i. 23,000 Volt Outdoor Switchgear Including:

a. (3) Incoming Utility Section

b. (3) Utility Line Isolation Switches

c. (3) Main Reclosers

d. (Lot) Surge Arrestors

e. (3) 3,750 kVA Outdoor Oil Filled Substation Transformers

f. Capacitor Bank

g. (2) Main Breakers

h. (3) Feeder Breakers and (1) Spare Breaker

i. (Lot) Substation Protective Relays and Meters

B. Option Year Two (2): Inspection shall be coordinated with COR to be scheduled in February (Batavia VAMC Facility Only)

1. The following work shall be performed with the Electrical Power De-energized:

a) Inspection and Testing of Building #12 including:

i. 15,000 Volt Main Switchgear Including:

a. (4) Draw-Out Air Circuit Breakers Including:

b. (1) Main Breaker

c. (2) Feeder Breakers

d. (1) Spare Breaker

e. (16) Over-Current Protective Relays 50/51

f. (9) Panel Meters

g. (1) Battery Charger

h. (1) 4,160/13,200 Volt Transformer

i. (1) 4,160 Volt Disconnect Switch

ii. 4,160 Volt Switchgear Including:

a. (2) 4,160 Volt Draw-Out Circuit Breaker/Start Combination

b. (6) Over-Current Protective Relays 50/51

c. (6) Panel Meters

d. (1) Tie Switch

e. (1) Automatic Transfer Switch

f. (1) 4,160 Volt Disconnect Switch

g. (1) Dry-Type Transformer

iii. 480 Volt Switchgear Including:

a. (1) 480/277 Volt, 200 Amp Paralleling Switchgear

b. (1) 480 Volt Molded Case Circuit Breaker

c. (2) 480 Volt Switchgear

d. (1) 480 Volt Load Center

b) Inspection and Testing of Grounding Systems, Panel Assemblies, and Transformers including:

i. Building Grounding System Including:

a. (1) Building #1 Main Ground

b. (1) Building #2 Main Ground

c. (1) Building #5 Main Ground

d. (1) Building #12 Main Ground

ii. Building #2

a. (21) Electrical Breaker Panels

iii. Building #3

a. (8) Electrical Breaker Panels

iv. Building #4

a. (8) Electrical Breaker Panels

v. Building #12

a. (4) Electrical Breaker Panels

2. Equipment Identification and Location:

DRY TYPE TRANSFORMERS

BUILDING #2 PANELS

BUILDING #2 PANELS

BUILDING #3 PANELS

BUILDING #4 PANELS

BUILDING #12 PANELS

B.3.6 Report A. A complete written report including four (4) hard copies and one (1) digital copy (flash drive, PDF, CD-ROM, or DVD in Microsoft Word format) of the work performed shall be provided to the COR within five (5) business days of completion. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods. Information outlined in the report shall include the following:

1. Company’s name, address, and telephone number

2. VA contract number, name of COR, and name of Contracting Officer

3. Date and time of work

4. Before and after photographs

5. Location, type, name, and nameplate information of electrical equipment replaced or repaired. Provide complete methods and materials list for repairs to all items listed in the SOW.

6. Description of work items

7. Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

8. Recommended preventative maintenance and/or corrective actions, if any.

B.3.7 Contractor Qualifications

A. All vendor technicians working on site shall be certified by the International Electrical Testing Association (NETA) or equivalent certifications.

B. All vendor technicians working on-site shall provide documentation indicating the employee has been fully trained in NFPA 70E and is a Qualified Person as defined by NFPA 70E, or equivalent certification.

C. All vendor technicians working on-site shall complete an Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training course. All vendor supervisors working on-site shall complete an Occupational Safety & Health Administration (OSHA) approved 30-hour construction safety training course.

D. All Contractor employees working on-site shall attend a VAMC Buffalo and Batavia site-specific safety training class. This class will be held on-site and will be taught by a member of the VAMC Buffalo and Batavia safety office. Participation in this class is mandatory and must be done prior to commencement of work on-site. If Contractor employee has previously completed this training (as evidenced by valid VAMC WNY Contractor Photo ID) then no repeat training will be required until their current VAMC WNY Contractor Photo ID expires. The training is valid for three (3) years from the date of ID issue.

E. All Contractor employees working on-site shall obtain a photo ID badge from the VAMC WNY Police. This badge shall be issued after proof of attendance to the site-specific training class and proof of completion for the appropriate OSHA approved 10-hour or 30-hour construction safety training are provided to the COR.

F. All Contractor employees working on-site shall always wear their issued VAMC WNY Contractor Photo ID above the waist while on the VAMC campus’.

G. All Contractor employees working on-site shall have experience working on electrical components including at a minimum; switchboards & switchgear (low and medium voltage); low voltage controls; motor control centers, wiring, transformers, meters, and other electrical appurtenances.

H. The Contractor shall provide and use all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely in accordance with OSHA Standard 29 CFR 1910.335. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

I. The Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration prior to initiating work. Dated calibration labels shall be visible on all instruments, test equipment, tools, and PPE as appropriate.

J. All Contractor employees shall readily have access to the latest versions of the following references:

1. NFPA 70, National Electrical Code.

2. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

3. NFPA 70E, Standard for Electrical Safety for the Workplace.

4. NFPA 99 “Healthcare Facilities Code”

5. NFPA 110, Standard for Emergency and Standby Power System.

6. OSHA Standard 29 CFR 1910, Subparts I & S.

7. International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

8. VHA Directive 1028, Electrical Power Distribution System

9. ASHE Infection Control Risk Assessment (https://www.ashe.org/icra2)

10. Original Equipment Manufacturers (OEM) operating/maintenance instructions and specifications of the electrical equipment to be maintained and tested.

11. Technicians shall have safety trainings (either on-the-job or class-room type) in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S-Electrical and the NFPA 70E-Standard for Electrical Safety in the Workplace.

a) All certifications for a given technician shall be provided to and approved by the COR, before they are allowed on site.

B.3.8 Temporary Power Generation A. The need for the vendor to provide temporary power generation may be required in the performance of this purchase order. The determination of the need for temporary power generation to perform preventative maintenance/testing services or for subsequent repairs. The details of each request for this requirement shall be coordinated with the COR and CO. Once the need for temporary power generation services has been approved by the CO, a funding modification shall be issued to the vendor. This work shall not be performed until the fully executed modification is provided.

B.3.9 Safety A. Work being performed inside the facility shall require infection control measures. This may include negative pressure equipment and isolation barriers. The contractor shall be responsible for installation and removal of these measures and shall meet with the COR and Infection Control Department to determined specific needs for each task.

B. At no time shall the fire alarm, nurse call, or other vital system be out of service. The contractor shall ensure they do not compromise any of these systems or other elements of the life safety system such as removal of a ceiling tile.

C. No tools or equipment shall be left unattended.

D. All work areas must be clean at the close of the day and shall be left in the same condition as before work started. (Tools shall be cleaned and kept in plastic bags until use, and personnel shall be required to don clean suits to be worn over regular PPE. These clean suits shall be provided by the VA).

E. Contractor shall obtain all necessary New York State and Federal licenses and/or permits associated with this procurement. Contractor shall take all precautions necessary to protect persons and property from injury or damage.

F. There are one-line diagrams for the facility that show its electrical distribution that will be provided by the COR upon request.

B.3.10 Repairs A. Any required repairs identified during preventative maintenance services shall be conveyed to the COR and quoted within five (5) business days. Repairs shall not commence until an official modification is fully executed and provided by the Contract Officer to the contractor.

B.3.10.1 Repairs in Accordance with the Davis-Bacon-Act

A. One-time repairs that exceed $2,000.00 and require 32 hours or more of on-site work to complete shall be covered under the DBA instead of the Service Contract Act (SCA). When repairs covered under this section are required, the Contracting Officer (CO) and the Contracting Officer Representative (COR) shall be notified and provided details of the required repairs. These repairs shall be authorized via contract modification by the CO.

B. The repairs covered under this section are subject to the following construction clauses and attached DBA Wage Determinations:

1. Construction Clauses:

a) 52.222-6 Construction Wage Rate Requirements (AUG 2018)

b) 52.222-7 Withholding of Funds (MAY 2014)

c) 52.222-8 Payrolls and Basic Records (AUG 2018) 52.222-9 Apprentices and Trainees (JUL 2005)

d) 52.222-10 Compliance with Copeland Act Requirements (FEB 1988)

e) 52.222-11 Subcontracts (Labor Standards) (MAY 2014)

f) 52.222-12 Contract Termination-Debarment (MAY 2014)

g) 52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations (MAY 2014)

h) 52.222-14 Disputes Concerning Labor Standards (FEB 1988)

i) 52.222-15 Certification of Eligibility (MAY 2014)

j) 52.222-32 Construction Wage Rate Requirements -Price Adjustment (Actual Method) (AUG 2018) B.3.11 VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (Amended October 25, 2021)

A. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

a) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

b) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

c) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

d) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

B. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

1. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

C. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.