Final SOW - Battery Replacement.pdf

STATEMENT OF WORK

TITLE: Battery Replacement for Two (2) Eaton 9390-100-120 UPS

LAB REQUESTING SERVICE: ITL, Image Group (774.03)

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST), Information Access Division Biometrics Research Lab was created to support NIST biometrics research, standards and evaluations. NIST requires the use of large data sets for evaluations that can be shared between Linux and Microsoft Windows computer blades. The computer blade hardware must be powered by uninterruptable power supplies (UPS) battery backup units to protect the hardware from power surges, brownouts, and power loss.

II. MINIMUM REQUIREMENTS

This requirement is for Eaton 9390 UPS battery replacement services. The replacement parts and services shall meet or exceed the requirements identified herein. All replacement items must be new.

Prototypes, demonstration models, used or remanufactured parts and equipment will not be considered for award.

The Contractor shall provide replacement services for the following NIST-owned Eaton 9390 UPS:

Serial Number Model Description Battery Type ED504CBB06 Eaton 9390-100-120 VRLA Sealed, 80 Flexible EE121CBB03 Eaton 9390-100-120 VRLA Sealed, 80 Flexible

III. SCOPE OF WORK

Contract line item 0001: The contractor shall provide Eaton Proactive Battery Replacement Services to include the following:

• Delivery and 5x8 battery replacement for two (2) Eaton 9390-100-120 UPS

• Installation, Removal and EPA Disposal of old batteries

• 3 Year Parts and Labor warranty

IV. PERIOD OF PERFORMANCE

The services shall be scheduled with the NIST Contracting Officer’s Representative (COR) and completed within 30 days from date of award.

V. PLACE OF PERFORMANCE

Performance will be at NIST, 100 Bureau Dr, Buildings 222 (Attic) and 225 (Attic), Gaithersburg, MD 20899.

Normal business hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. Eastern Time with the exception of Federal holidays.

VI. DELIVERY

Delivery terms shall be FOB Destination. FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

Delivery shall be made to:

NIST

100 Bureau Drive Building 301 Shipping and Receiving Gaithersburg, MD 20899

The contractor shall be responsible for delivery of replacement batteries from NIST loading dock to the attics of buildings 222 and 225 for completion of services. This contractor shall coordinate delivery with the NIST COR prior to travelling to NIST for the completion of services.

VII. INSPECTION/ACCEPTANCE

The NIST TPOC will confirm that all performance specifications have been met via visual inspection and by verifying the UPS batteries keep the computer systems running when the input power to the UPS is removed. Eaton software shall also send email alerts to the NIST TPOC (Not to Eaton Corp).

VIII. TRAVEL

Travel to the NIST, Gaithersburg is required. All travel expenses shall be included in the price of the resultant contract.

IX. CONTRACTOR’S MINIMUM QUALIFICATIONS

The services under this contract shall be performed by original equipment manufacturer (Eaton) certified engineers or technicians only during the performance of this requirement.

X. PAYMENT TERMS

The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following payment schedule:

1. 100% upon successful completion of all requirements and Government’s acceptance

XI. GENERAL INFORMATION

This work does not involve confidential or proprietary data. The certification and accreditation requirements of Clause 1352.239-73 do not apply and a security accreditation package is not required.

Safety: The Contractor employee shall be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.

Regular Business Hours. Regular business hours are Monday through Friday, 8:00 am to 5:00 pm Eastern Time with the exception of Federal holidays.

Identification Badges: Contractor employees shall comply with NIST identification and access requirements. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass shall be displayed on the vehicle in accordance with NIST Security Office instructions.