FINAL SOW AE Services for CLC Phase 4 Basement Addition Philadelphia.doc

CORPORAL MICHAEL J. CRESCENZ

DEPARTMENT OF VETERAN AFFAIRS MEDICAL CENTER

3461 CIVIC CENTER BLVD.

PHILADEPHIA, PA 19104

CONSTRUCT CLC BASEMENT ADDITION

PROJECT NUMBER: 642-400

WORK STATEMENT

A. DESCRIPTION OF WORK

ESTIMATED COST OF CONSTRUCTION: $11,000,000.00

The Architect/Engineer (A/E) firm shall provide all investigative surveys and verifications of as-built conditions required to provide fully developed construction documents for the renovation and new addition of the Basement of Building #30 Community Living Center.

This project will be the addition of an approximately 5,097 square foot support space wing underneath an existing structure, and a separate approximately 870 square foot mechanical support space. This space will hold administrative offices, bed charging, and storage rooms. The project will also include the renovation of 5,665 existing square feet of Sterile Processing Services (SPS), Environmental Management Service (EMS), and office support spaces. This basement addition was originally designed in 2016 under a previous project called “CLC Addition and Basement Upgrades Phase 4, #642-CSI-103” but needs minor updates to finishes, mechanical, electrical, fire protection & fire alarm systems. All design updates will be included as part of this project.

The A/E shall review the existing set of bid documents (including drawings and specifications) and update all to meet current VA Design Standards and Codes.

Work in the existing space shall include the replacement of existing finishes (wall, floors, ceilings) and redesign of the existing Sterile Processing and Distribution (SPD) processing room to bring up to current VA design standards.

Also provided for reference are drawings and specifications for “Upgrade CLC Phase 2 #642-CSI-102.” This project is for a future expansion of the CLC. The A/E will reference these drawings for the location of the mechanical space for the basement addition.

A/E shall review and update design for electrical, plumbing, fire protection system and new HVAC system (i.e. new air handler, terminal boxes, and piping). Investigations shall include the existing building structure, site utility plans and any system modifications necessary to complete the new addition.

The A/E shall provide recommendations for energy reduction and water conservations and will incorporate into final design based on approved recommendations.

The A/E shall collaborate with Medical Center Infection Control staff to conduct the Infection Control Risk Assessment (ICRA) to incorporate the necessary protection as part of the construction documents.

The A/E firm will be required to collaborate with the Department of Veterans Affairs staff to determine structural, architectural, mechanical, and electrical design requirements. The firm will also attend programming meetings with Medical Center staff.

Drawings concerning the existing conditions will be provided to the A/E firm. These drawings may not accurately reflect existing as-built conditions and are to be considered a guide only. Department of Veterans Affairs design manuals for each design discipline are available on the VA Facilities Management Homepage (www.cfm.va.gov). Any major design deviations from these manuals should be discussed and approved by Facilities Management Support before the design is incorporated on the contract documents.

The survey of existing conditions is to include all areas above, below and adjacent to the work site that will be affected by the construction project. A/E firm will be required to investigate the condition and capacity of the existing utility systems, to include but not limited to the hot water heating, domestic hot water, chiller capacity in order to determine their capability to handle the renovations and building addition. Provide new HVAC systems to building addition if required.

A/E firm will be required to include the services of an independant Fire Safety Engineer for review of all drawings and specifications.

B. GENERAL

1. A/E shall have lead designers in each discipline be a licensed and registered professional

2. A/E shall provide all professional qualifications necessary for satisfactory performance of required service. A/E shall propose key personnel that will be assigned to the project based on their relevant experience, longevity with the firm as full -time employees, education and training.

3. A/E shall also propose employees that have specialized experience and technical competence in the design and construction period services provided for projects similar in size, scope and complexity. Include no more than six Government and or private experience projects in the proposal. Any projects that exceed the limit will not be considered for evaluation.

4. A/E shall demonstrate the firm’s overall capacity to meet the project schedule

5. Provide the overall capacity of required disciplines by clearly presenting workload percentages for each key discipline

6. A/E shall provide past performance on contracts with Government agencies and or industry in terms of cost control, quality of work, and compliance with performance schedules.

7. A/E shall demonstrate familiarity with local conditions or project site features

8. A/E shall be responsible to provide a complete bid package to the Contracting Officer consisting of plans, specifications, cost estimates and their related information. Drawings shall be submitted in AutoCAD, specifications in Microsoft Word and cost estimate in Microsoft Excel.

9. The contract drawings shall have a cover sheet, which shall include but not limited to the following information:

· Department of Veterans Affairs Logo

· Drawing Index

· AE Firm Name and Logo

· General Notes

10. All drawings shall be scaled.

11. Each professional discipline shall be separately designed and be sealed by the respective A/E.

12. All design work shall be coordinated by the prime A/E, who shall be responsible for all field investigation, site surveys, measurements, and engineering design calculations.

13. The A/E shall assure compliance with and design according to all local, federal, Department of Veterans Affairs, OSHA Regulations, state laws, regulations, codes, and ordinances.

14. AE shall prepare specifications using the VA master specification.

15. Plans shall be drawn using standard professional and acceptable engineering drafting skills, scales, and standards. The A/E shall be responsible to provide and show in scale plans, elevations and details required to construct this project in which the prospective bidder is clear on the proposed intent and scope of work.

16. A/E shall define and indicate on plans all “new” and “existing” conditions.

17. A/E shall show, draw, locate, define, denote, and detail all points of connection of new work to the existing.

18. A/E shall plan, define, detail, draw and show on the contract documents exact routing of any new utility proposed for this project. A/E shall as part of this project, physically inspect each new routing, provide routings and/or rerouting of existing utilities to prevent any conflicts. A/E shall design project to show exact location of new utilities on the contract plans.

C. ARCHITECTURAL

1. Provide final 1/8” scale plans for the proposed project. The 1/8” scale plans should show footprint of new addition, modifications to the existing structure necessary to maintain life safety and egress from the area. Show all rooms, room numbers as provided by VAMC, door swings, corridors, electrical closets, mechanical shafts and spaces, plumbing fixtures, all vertical circulation, including stairs. Provide all demolition plans for all items required for removal.

2. Provide 1/8" scale reflected ceiling plans for all areas.

3. Provide a separate 1/8” scale plan for fire protection measures. Include smoke barrier partitions, fire partitions, fire alarm devices, fire extinguisher cabinets and exit patterns to demonstrate compliance with the applicable codes and the fire egress pattern.

4. Provide separate ¼” scale details for toilet rooms and SPS area.

5. Provide a title sheet with drawing index.

6. Review and update all details necessary to fully describe the installation requirements of the architectural elements (i.e. wall types, typical framing details, typical door details, etc.).

7. At 35% submission, provide a concept scheme of finishes for review by the VA Interior Designer. Provide three final finish schemes for selection at the 70% submission.

D. PLUMBING

1. Review existing building and site utility plans and provide plans that address any necessary relocations to construct the new addition.

2. Review and update demolition plans for fixtures and piping to be removed.

3. Review and update drawings showing all locations of fixtures and related piping to be installed.

4. Review and update details necessary to fully describe the installation requirements of the plumbing system.

E. FIRE PROTECTION

1. Review and update drawings showing all changes to the existing fire sprinkler system to accommodate new floor plan layouts. Provide drawings showing all changes and new pipe installations. Show installation of new fire sprinkler system throughout the new space. Show smoke zone partitions and coordinate with sprinkler system zones.

2. All plans shall be reviewed by a fire protection engineer.

F. HVAC

1. Review and update demolition plans for all HVAC systems and devices to be removed.

2. Review and update schedules for all HVAC equipment to be incorporated on the project

3. Review and update details necessary to fully describe the installation requirements of the HVAC systems and any changes to existing.

4. Review and update data that is the basis for the design, including design calculations, parameters and factors. Reference source of all data. Provide total heating and cooling loads for the affected areas.

5. Review and update duct and piping layouts for floor plans. Show the smoke and fire protection features of the HVAC system.

6. The HVAC design should be based on direct digital control (DDC) and connected to the existing building computer system.

7. Review and update design for new air handler and associated systems for new addition.

G. ELECTRICAL

1. Review and update lighting and power plans with single drawing of any new riser or plan feeds.

2. Review and update demolition drawings for all items to be removed and relocated including single line demolition plans.

3. Review and update fire alarm system and revisions dictated by new space requirements.

4. Review and update light fixture schedule and fixture detail drawings.

5. Review and update panel schedules for all panels incorporated on the project.

6. Review and update systems drawings for nurse call, cable TV antenna.

7. A/E firm will work with VA Police and security consultant in development of plans.

H. CIVIL/SITE/LANDSCAPING

1. Provide all survey work, and site plans necessary to accommodate the new addition. New site plan shall address site security, parking and pedestrian walkways.

2. Review and update revised grading and landscaping plans.

3. Review and update site utility plan, which addresses electrical site lighting, existing duct banks, storm, and sanitary lines, impacted by the proposed new addition.

4. Site plans to be coordinated with existing Upgrade CLC Phase 2 designed project.

I. STRUCTURAL

1. Review and update foundation and framing plan necessary for the new addition.

2. New addition shall match existing building construction.

3. Review and update all necessary details for bid documents.

J. REVIEWS

A. A conceptual review (35%) will be held with selected VA Medical Center staff to ensure an understanding of the project between the VA and the selected A/E firm. At this review the AE firm shall present its’ program, methods, potential phasing plan and schedule under this work statement. This review will be scheduled after the design team has completed the on-site investigative review.

B. Formal Review: There will be two formal reviews; one each at the 70% and at the 100% design completion stages. The AE shall supply five (5) copies of drawings, five copies of specifications and five copies of cost estimates for each formal review. Review meetings will be scheduled approximately two weeks after receipt of the documents by the Medical Center. The AE shall incorporate any comments, notes or changes provided at a review meeting into the next review package. In addition, the AE shall incorporate any comments, notes or changes provided at 100% review meeting into the construction documents and cost estimate.

K. SEVENTY PERCENT (70%) REVIEW—WORKING DRAWINGS

A. Specifications: Submit (2) copies of marked-up VA master specifications for each section to be used in final specifications.

B. Constructions Drawings: Provide (2) copies of plans showing all necessary alternations to existing areas affected by this project. Drawings should include demolition plans, final room and floor configurations with all doors and equipment located on the subject plans. A reflected ceiling plan, HVAC plan, plumbing plan, electrical power and lighting plans should be provided for this review. A room finish schedule should be provided for each type of room in the project along with plans, elevations and details. Engineering drawings shall identify all major points of connections to existing systems.

C. Estimates: Provide (2) copies of construction cost estimates.

L. ONE HUNDRED (100%) PERCENT REVIEW—WORKING DRAWINGS

A. Specifications: Furnish (2) complete sets of specifications bound in final format.

B. Construction Drawings: Furnish (2) complete sets of drawings, including all elevations, details and schedules and all other plans necessary to complete the construction drawings. Review meetings will be scheduled approximately two weeks after receipt of the documents by the Medical Center. The AE shall incorporate any comments, notes or changes provided by the VAMC into the final construction drawings

C. After incorporation of 100% comments the A/E shall provide (1) complete set of Mylar reproducible drawings, one (1) single sided unbound copy and one (1) bound copy of the contract specifications after incorporation of 100% review comments.

D. Estimate: Furnish complete and detailed construction time and cost estimates.

E. The AE shall provide (2) sets of construction specifications in Microsoft Word and drawings in AutoCAD Version 2020 and a complete set of bid documents (drawings and specifications) in Adobe PDF format.

M. ESTIMATES

The Engineering firm will make use of the construction budget to derive the 70% and 100% construction cost estimates. All estimates shall be current as of the date of submission and escalated to the date of award as provided by the VA. Show unit quantity, unit measure, unit cost and total cost of labor and materials for each subheading, as required by “VA FORM 10-6238, Estimate Work Sheet”. All costs will include insurance, taxes and applicable subcontractors’ markup. Use wage rates that reflect current local wages. The latest Department of Labor wage survey available at the VA will be provided upon request. The A/E shall price materials and equipment at the contractors buying level. Sales tax, when applicable, will be added to the material and equipment costs. Estimates should include an appropriate percentage for overhead and profit.

N. DESIGN WITHIN FUNDING LIMITATIONS

The design shall be prepared by the A/E so as to permit the award of a construction contract, using Federal Acquisition Regulation procedures for the construction of the facilities, at a cost that does not exceed the project’s estimated construction contract price of $11,000,000.00. The A/E shall design this project in accordance with FAR Clause 52.362-22 Design Within Funding Limitations.

CONSTRUCTION PERIOD SERVICES

Services during the construction phase of this project shall consist of:

A. The A/E shall review the Contractors’ request for information (RFI) and Cost Proposal for construction change orders requested by the COR. The A/E’s reply regarding his/her review of the cost proposal and his/her recommendations shall include an independent breakdown of cost in detail, quantities and unit prices and shall cover both additions and deductions of all labor, materials and equipment.

B. The A/E shall also supply cost estimates as requested by the COR in Request for Proposal for anticipated changes.

C. Review of contractors’ submittals with regards to architectural, mechanical, electrical, structural and with recommendations to the VA.

D. Site visits when requested by the VA, in accordance with the Engineering contract, each will be followed with a mandatory written field report.

E. After completion of the project correct the complete set of digital files showing any changes from the original design.

O. SCHEDULE

Design Duration is 197 Calendar Days from Notice of Award Furthermore, AE Firm shall meet the following schedule, unless negotiated otherwise with VA CO and COR prior to award.

Notice of Award

Attachments Drawings and Specifications for “Upgrade CLC Basement Phase 2 Project No 642-CSI-102” and Drawings and Specifications for “Upgrade CLC Phase 4 Project No 642-CSI-103” Attachment 1A- CLC Phase2 Drawings part1 Attachment 1B- CLC Phase2 Drawings part2

Attachment 1C- CLC Phase2 Drawings part3

Attachment 1D- CLC Phase2 Drawings part4

Attachment 1E- CLC Phase2 Drawings part5

Attachment 2A- CLC Phase4 drawings part1

Attachment 2B- CLC Phase4 drawings part2

Attachment 2C- CLC Phase4 drawings part3

Attachment 2D- CLC Phase4 Specs Volume 1 Attachment 2E- CLC Phase4 Specs Volume 2