Final-SON Military Benches.docx

STATEMENT OF NEED

James A. Haley Department of Veterans Affairs Medical Center Main Entrance of SCI BUILDING 38 – Military Branch Bench Replacement

I. Background:

The James A. Haley V.A. Medical Center maintains a set of military branch recognition benches at one of the facility’s main entrances. These benches honor service members and provide seating for Veterans, visitors, and staff. The current set consists of five benches, representing five branches of the U.S. military.

Due to age, wear, and inconsistent visual condition, all benches require replacement to achieve a uniform appearance. In addition, a sixth bench representing the U.S. Space Force is needed to ensure full representation of all military branches.

The Vendor shall remove all existing benches, properly dispose of them, deliver the new benches, and install all six benches, representing the military branches: Army, Navy, Marines, Coast Guard, Air Force, Space Force, with equal spacing and consistent orientation in the designated entrance area. The Vendor shall remove and properly dispose of all trash generated during installation.

II. Purpose of Project:

The purpose of this project is to ensure that JAHVAH maintains a professional, uniform, and complete representation of all six U.S. military branches in a high‑visibility public area. Replacing the benches improves the aesthetic environment, honors Veterans appropriately, and ensures the installation meets durability, safety, and facility design standards.

The new benches will provide weather‑resistant, branded seating that aligns with VA expectations for outdoor fixtures and reinforces the facility’s mission to honor all service members.

III. Statement of Work:

IV. Background:

This project includes the removal and disposal of five existing outdoor benches and the installation of six new military branch benches. The new benches must meet the needs of durability, appearance, and branch‑specific branding, and be spaced equally to ensure aesthetic consistency and accessibility.

V. General Requirements:

The Vendor shall furnish all supplies, equipment, fasteners, fixtures, labor, and services required to perform the work under this contract.

a. VA Coordination:

The Vendor shall coordinate with Christie Cribillero, Interior Designer, Tampa VAMC at 813‑972‑2000 ext. 6882 (christie.cribillero@va.gov) to finalize finish selections, spacing layout, and installation details prior to order placement.

b. Submittals:

The Vendor shall provide site layout drawings showing the proposed equal spacing of the six benches, bench specifications, and product documentation evidencing compliance with infection control, durability, cleanability, and aesthetics.

c. Delivery and Installation:

The Vendor shall deliver and install the benches in coordination with the Interior Designer. All necessary storage must be included in the Vendor’s proposal, as the VA does not provide staging areas. Delivery routes, access points, and installation times will be coordinated with JAHVAH.

d. Brand Name or Equal:

“All Equal” items must meet the specified materials, branding, finish, color, dimensions, outdoor durability, and quality. Product brochures and warranty documentation must be provided for all items and finish options.

e. Installation:

Installation shall be performed by a licensed and bonded company experienced in outdoor fixture installation. Vendor must provide all tools and equipment, including material‑handling devices appropriate for outdoor use. Floor and ground protection must be used as applicable. Any damage caused during delivery or installation must be repaired within 30 days at the Vendor’s expense.

f. Safety:

All Vendor staff shall arrive equipped with required safety gear appropriate for outdoor installation.

g. Deliveries and Work Schedule:

Work shall be performed between 7:00 am and 3:00 pm weekday hours unless otherwise coordinated. Vendor must notify the Interior Designer of arrival and departure times.

h. Security:

Vendor shall provide a list of personnel requiring installation site access five (5) days prior to work. No smoking, eating, or drinking is permitted near installation areas. VA smoke‑free policy applies.

i. Acceptance Inspection:

The Vendor shall conduct a joint inspection with the Interior Designer once installation is complete. A punch list of missing items, defects, or required corrections shall be provided by the Vendor. All corrections must be completed before final acceptance.

j. Clean‑up:

The Vendor shall remove all installation‑related debris and waste. The Vendor is responsible for any damage incurred to VA property and for coordinating staging and parking arrangements.

VI. Scope:

The Vendor shall:

• Remove and properly dispose of the five existing benches.

• Provide and install six new benches representing all U.S. military branches, including the U.S. Space Force.

• Space benches equally along the predefined installation line at the main entrance.

• Ensure all benches meet or exceed the required salient characteristics, including outdoor durability, branch‑specific branding, finish quality, and safety requirements.

VII. Guarantee/Warranty:

The Vendor shall be an authorized dealer of the Brand Name or Equal products provided. All components must meet ADA clearance requirements and must not obstruct pathways.

The Vendor warrants installation workmanship and materials for one year from the installation date. The Vendor shall support field repairs, provide loaner units when necessary, and provide all warranty documentation upon completion.