Final RFQuote 2-2026 Irrigation Svcs.pdf

FORT WORTH HOUSING SOLUTIONS

1407 Texas Street, Fort Worth, TX 76102

REQUEST FOR QUOTATION

INQUIRY NO: 2-2026

Irrigation Services at @theSix/WITC

CONTACT PERSON: Taylor Miles

PHONE: (817) 333-2101

RELEASE DATE: Thursday, July 20, 2026 REPLY DUE DATE: Monday, August 24, 2024, at 1:00 p.m. Central

ITEM ITEM OR STATEMENT OF WORK FIRM FIX COST

1 Irrigation System Materials $____________________

2 Harvesting System Activation Materials $____________________

3 Labor $____________________

GRAND TOTAL $____________________

Note: Please attach a detailed quote to reflect the Statement of Work.

Scope of Work:

Fort Worth Housing Solutions is seeking quotes for irrigation service at WITC/@the Six, located at 5021 Avenue G, Fort Worth TX 78751.

A. Barrel Plumbing and Manifolding

a. Link the two existing rain barrels using a bottom-plumbed manifold system for even drawing and filling

b. Install an inline 100-micron filter at the barrel outlet.

c. Expand water source to all 28 raised beds by connecting additional irrigation system to current irrigation system control panel

Additional Details and Clarifications

Install a water transfer/booster pump connected to the two existing rainwater barrels to provide sufficient water pressure for operating a standard garden hose and irrigating all 28 raised garden beds.

B. Water Pump Installation

a. Mount and install an on-demand water pump to increase water flow pressure from the existing rain barrels, allowing the gardener to effectively utilize a standard water hose to irrigate the raised garden beds.

b. Install the pump with an accessible on/off switch for operational control, allowing the gardener to activate the pump only when watering is needed. The pump should be equipped with an automatic low-water shutoff or float switch to prevent the pump from running dry and causing damage when the rain barrels are depleted.

c. Configure the pump system to support the connection of the existing rain barrels and provide adequate pressure for watering the 28 raised garden beds while maintaining ease of use for the full-time gardener.

C. Garden Irrigation System Expansion

a. Evaluate the existing irrigation system to determine available water supply, pressure, and capacity to support the additional garden irrigation zone(s).

b. Extend the existing irrigation system to provide dedicated irrigation coverage for the

28 raised garden beds, including installation of required piping, fittings, valves, and control components.

c. Install a separate irrigation zone/controller connection (if needed) to allow independent operation and scheduling of the garden irrigation area.

d. Install appropriate irrigation components (drip irrigation, soaker lines, or other approved methods) to provide efficient and consistent watering to all 28 raised beds.

Additional Details and Clarifications:

The intent of the garden irrigation expansion is to supplement the existing irrigation system by providing a reliable and consistent water delivery solution for the 28 raised garden beds. The expanded system will be programmed to operate on a set schedule outside of regular business hours, ensuring the garden receives adequate irrigation while allowing for efficient water management and reduced reliance on manual watering during operational hours.

D. Electrical Work

a. Complete all necessary wiring and conduit runs from the nearest power source to the pump location.

b. Integrate an automatic low-water cut-off switch into the system control.

Additional Details and Clarifications

Ensure all outdoor electrical connections and junction boxes are safely housed and weather-proofed to code.

See Attachment 1 – Pictures

Certificate of insurance required prior to start of work. See Attachment 2 – Insurance Requirements

Contract terms is 120 days or less, after award.

Site visits must be scheduled, please send request to procurement@fwhs.org.

***FWHS is exempt from all federal, state, and local sales taxes***

COMPANY NAME: ________________________________________________________________

ADDRESS: ________________________________________________________________

CITY/ZIP: ________________________________________________________________

QUOTED BY: ________________________________________________________________

EMAIL ADDRESS: ________________________________________________________________

PHONE NUMBER: ________________________________________________________________

INSURANCE REQUIREMENTS

Contractor shall have and shall require all Subcontractors of every tier providing services under this Contract to have Insurance meeting the General Requirements as set forth below:

I. General Requirements Applicable to All Contractors' Insurance.

The following requirements apply to the Contractor and to Subcontractor(s) of every tier performing services or activities pursuant to the terms of this Contract. Contractor acknowledges and agrees to the following concerning insurance requirements applicable to Contractor and Contractor's Subcontractor(s):

A. The minimum types and limits of insurance indicated below shall be maintained throughout the duration of the Contract.

B. Insurance shall be written by companies with an A.M. Best rating of B+ or higher.

C. Prior to commencing work under this Contract, the required insurance shall be in force as evidenced by a Certificate of Insurance issued by the writing agent or carrier. A copy of the Certificate of Insurance shall be forwarded to FWHS. Execution of this Contract will not occur until such evidence of insurance has been provided and accepted as compliant.

D. Certificates of Insurance shall include the endorsements outlined below. The Certificate(s) shall show the FWHS Contract number.

E. Insurance required under this Contract which names FWHS as an Additional Insured shall be considered primary for all claims.

F. Insurance limits shown below may be written as primary or structured using primary and excess or umbrella coverage that follows the form of the primary policy.

G. FWHS shall be entitled, upon its request and without expense, to receive certified copies of policies and endorsements.

H. FWHS reserves the right to review insurance requirements during any term of the Contract and to require the Contractor make reasonable adjustments when the scope of services has been expanded.

I. Contractor shall not allow any insurance to be cancelled or lapse during any term of this Contract. Contractor shall not permit the minimum limits of coverage to erode or otherwise be reduced. Contractor shall be responsible for all premiums, deductibles, and self-insured retention. All deductibles and self-insured retention shall be shown on the Certificates of Insurance.

J. Insurance coverages specified in this Contract are not intended and will not be interpreted to limit the responsibility or liability of the Contractor or Subcontractor(s).

II. Specific Requirements The following requirements apply to the Contractor and to Subcontractor(s) of every tier performing services or activities pursuant to the terms of this Contract. Contractor acknowledges and agrees to the following concerning insurance requirements applicable to Contractor and Contractor's Subcontractor(s):

A. Workers' Compensation and Employers' Liability Insurance

1. Coverage shall be consistent with statutory benefits outlined in the Texas Workers' Compensation Act.

2. Employers' Liability limits are $100,000 bodily injury each accident $100,000 bodily injury by disease $500,000 policy limit

3. Policies under this Section shall include the following endorsements in favor of

FWHS:

a. Waiver of Subrogation

b. Thirty (30) day Notice of Cancellation

B. Commercial General Liability Insurance

1. Minimum limits:

$1,000,000 combined single limit per occurrence for coverage A (Bodily Injury and Property Damage) and B (Personal and Advertising Injury).

$2,000,000 aggregate.

2. The Policy shall contain or be endorsed as follows:

a. Blanket Contractual liability for this Contract

b. Products and Completed Operations

c. Independent Contractor Coverage

3. The Policy shall also include the following endorsements or endorsements providing equivalent coverage in favor of FWHS:

a. Waiver of Subrogation

b. Thirty (30) day Notice of Cancellation

c. FWHS named as Additional Insured

C. Business Automobile Liability Insurance

1. Minimum limits:

$1,000,000 combined single limit per occurrence

a. If any form of transportation for clients is provided, coverage for all owned, non-owned, and hired vehicles shall be maintained with a combined single limit of $1,000,000 per occurrence.

b. If no transportation services of any type are provided, and use of a motor vehicle is strictly limited to travel to and from work or work sites, evidence of Personal Auto Policy coverage with limits of $100,000/$300,000/$100,000 may be provided in lieu of Business Automobile Liability Insurance.

2. The Policy shall also include the following endorsements or endorsements providing equivalent coverage in favor of FWHS:

a. Waiver of Subrogation

b. Thirty (30) day Notice of Cancellation

c. FWHS named as Additional Insured

D. Blanket Crime Policy Insurance A Blanket Crime Policy shall be required with limits equal to or greater than the sum of the Contract.

E. Property Insurance If the Contract provides funding for the purchase of property or equipment the Contractor shall provide evidence of all risk property insurance for a value equivalent to the replacement cost of the property or equipment.

F. Acceptance of Alternative Limits or Endorsements Must be Approved by FWHS’s Risk Manager.