FINAL RFQ Ila City Hall (1).pdf

City of Ila Request for Qualifications

Architectural Services for the City of Ila City Hall

General The City of Ila is issuing a Request for Qualifications (RFQ) to architectural firms experienced in the development of Preliminary Architectural Reports (PARs) and Geological Surveys. The project consists of the demolition of the existing city hall building and construction of a new city hall in the same footprint, approximately 50 feet by 80 feet. Responding firms should be technically qualified, licensed to provide these services, and experienced in the preparation of plans for federally funded projects. Services to be provided will include preparation of a Preliminary Architectural Report (PAR), a Geological Survey, and further design services if federal or state funding is awarded.

Background The City of Ila is considering applying for a USDA-RD Community Facilities grant to assist with funding for the project. The project will involve the demolition of the current city hall and construction of a new city hall in the same footprint.

Administration The RFQ is issued by the City of Ila with technical assistance provided by the Northeast Georgia Regional Commission (NEGRC).

Evaluation Procedures for the selection of an individual or firm will be in accordance with local government requirements and the Common Rule Selection Process. All Statements of Qualifications will be evaluated in terms of project approach, timing, experience, quality of work, capacity to perform, and costs. Prior experience in similar projects and qualifications of principal staff should be included. Past performances on similar projects, infrastructure, and design also will be reviewed for project timeliness. Other factors that may be under consideration are ability to complete work within budget, quality of work, and knowledge of the community and local area. Local government experiences and qualifications desired include, but are not limited to: preparation of architectural plans for new construction, experience with federally funded projects, and estimations of plan implementation costs.

Information Required The statement of qualifications shall contain the following:

A. History of firm and resources B. USDA or other Federal grant project experience C. Key personnel/qualifications D. Current workload E. Scope and level of service proposed F. Experience with similar projects and list of references G. Fees and/or Percentages (if any) associated with the Preliminary Architectural Report (PAR) for the application, and Design and Construction Management Services, if the project is funded. The draft PAR would be needed no later than February 29, 2024.

H. Errors and Omissions Insurance I. Statement of Qualifications Form (Provided by Northeast Georgia Regional Commission)

Selection Process The procedure being followed is a request for qualifications followed by a review, ranking, and selection by the City of Ila. An invitation to conduct the project will be issued to the selected firm and all RFQ respondents will be notified of selection or non-selection at the appropriate time.

Schedule October 11, 2023 - Request for Qualifications Published November 14, 2023 - Qualifications received by 5:00 pm (deadline) November 17, 2023 - Vendor List prepared December 5, 2023 - Vendors reviewed and selected by the City of Ila

This schedule is approximate. All items except the receipt date for qualifications statements will be subject to change at the discretion of the City of Ila City Council.

Procedures for Submission of Statement of Qualifications All interested parties should request copies of the Statement of Qualification Form prior to preparing and submitting their qualifications. Statements of qualifications must be received by the City of Ila no later than 5:00 pm E.S.T., November 14, 2023. Late submissions will be returned unopened. Facsimile and emailed submittals will not be accepted. Statements of qualifications (one hard copy and/or digital copy) should be sent directly to:

Lisa Brosnan, Grants & Planning Specialist Northeast Georgia Regional Commission

305 Research Drive Athens, GA 30605

706.523.8332 LBrosnan@negrc.org

The statement of qualifications must be accompanied by a cover letter stating the name and role of the primary consultant and any sub-consultants. It should be signed by officers of the prime and subcontractors, if applicable, with the authority to submit a statement of qualifications from their respective firms.

General questions regarding this RFQ should be emailed to: LBrosnan@negrc.org Questions and answers will be published on www.negrc.org

Miscellaneous Provisions A. The City of Ila abides by the following laws: Title VI of the Civil Rights Act of 1964; Section 109 of the

Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA);

and the Architectural Barriers Act of 1968.

B. Neither the NEGRC nor the participating government shall be responsible for any costs incurred in the preparation of the statement of qualifications or other related activities.

C. All questions shall be submitted in writing (e-mail is acceptable). All questions and responses will be shared with all requesting firms responding to this RFQ before the stated deadline.

D. All materials submitted in connection with this RFQ will be public documents and subject to the Open Records act and all other laws of the state of Georgia and the United States of America, and subject to the open records policies of the City of Ila and the Northeast Georgia Regional Commission. All such materials shall remain the property of the City of Ila and will not be returned to the respondent.

E. All respondents to this RFQ shall hold harmless the Northeast Georgia Regional Commission, the participating governments, and any of their officers and employees from all suits and claims alleged to be a result of this RFQ. The issuance of this RFQ constitutes only an invitation to present qualifications. The City of Ila reserves the right to determine, at its sole discretion, whether any aspect of a respondent’s submittal meets the criteria in this RFQ. The City of Ila also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFQ is withdrawn or the project canceled for any reason, the Northeast Georgia Regional Commission and participating governments shall have no liability to any respondent for any costs or expenses in connection with this RFQ or otherwise.

mailto:LBrosnan@negrc.org http://www.negrc.org/