Final_RFP_690_2600000337_1_SO_FORM.PDF

Document ID: RFP 690 2600000337 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Kentucky Building Inspector Training Program

Date Issued:

03/23/2026 Record Date:

03/19/2026

Solicitation Closes Date:

04/28/2026 Time:

14:00

Solicitation No:

RFP 690 2600000337

Online Bidding Prohibited: No For Information Call:

Jennifer Major 502-782-5203

Bid Receiving Location:

Department of Housing, Buildings and Construction

500 Mero Street, 1st Floor

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFP 690 2600000337 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Kentucky Building Inspector Training Program

Comm Code Comm Description Manufacturer Model # Manuf Part #

92425 For Credit Classes, Seminars, Workshops, etc.

Extended Description This Request for Proposal (RFP) is being issued for the purpose of procuring a contractor for training services for the Kentucky Building Inspector Training Program.

Shipping Information Department of Housing, Buildings and Construction

500 Mero Street, 1st Floor

Frankfort KY 40601

Billing Information Department of Housing, Buildings and Construction

500 Mero Street, 1st Floor

Frankfort KY 40601

Document ID: RFP 690 2600000337 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item Proposed Techical Solution Oral Demonstration/Presentation, if required

Revised February 2026

PROPOSAL SUBMISSION CHECKLIST

The vendor MUST include the following with the proposal submission.

If the items highlighted below are not submitted with the proposal submission, the Commonwealth MUST deem the proposal non-responsive and SHALL NOT consider for award.

All other items MUST be submitted prior to award.

_____ SIGNED AND COMPLETED SOLICITATION –Section(s) 8.00 and 8.10 of this RFP

(not required if submitting electronically)

_____ *PROPOSED SOLUTION (TECHNICAL) UNDER SEALED COVER AND BY

CLOSING DATE --Section(s) 8.00 and 8.10 of this RFP

_____ TRANSMITTAL LETTER – Section 8.20 of this RFP

_____ PROOF OF REGISTRATION WITH SECRETARY OF STATE BY A FOREIGN

ENTITY -- Section 8.00 of the Personal Service Contract Terms and Conditions of this RFP

_____ REQUIRED AFFIDAVIT(S) – Section 8.20 of this RFP

*The Commonwealth defines SEALED as “a closure that must be broken to be opened and that thus reveals tampering” (Merriam-Webster Dictionary, https://www.merriam-webster.com/dictionary/ seal

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2600000337 Final Kentucky Building Inspector Training Program Total Pages: 27 https://www.merriam-webster.com/dictionary/seal https://www.merriam-webster.com/dictionary/seal

REQUEST FOR PROPOSAL

FOR

PERSONAL SERVICE CONTRACT

Public Protection Cabinet/Department of Housing, Buildings and Construction Kentucky Building Inspector Training Program

RFP-690-2600000337

This document constitutes a Request for Proposals for a Personal Service Contract from qualified individuals and organizations to furnish those services as described herein for the Commonwealth of Kentucky, Public Protection Cabinet/Department of Housing, Buildings and Construction.

Offerors are advised that any personal service contract resulting from this RFP must comply with all applicable provisions of KRS 45A and KRS 12.210 prior to becoming effective.

A contract, based on this RFP, may or may not be awarded. Any contract award from this RFP is invalid until properly approved and executed by the Finance and Administration Cabinet and filed with the Legislative Research Commission, Government Contract Review Committee.

1.00 Purpose and Background

Pursuant to KRS 198B.090, the Department of Housing, Buildings and Construction (DHBC) is responsible for providing training and education programs necessary for qualifying persons to become and remain inspectors for local, state, and federal building codes, fire codes, plumbing codes, or health and safety codes and is authorized to contract with educational institutions, area development districts, local, regional, state or national building officials’ organizations or any other appropriate organization for this purpose. The Kentucky Certified Building Inspector Program is established to ensure uniform statewide administration and enforcement of these building codes. Provisions of the applicable certification require 12 hours of continuing education credits annually.

In any given contract year which runs July 01 – June 30, the Awarded vendor will provide training opportunities for a participant to obtain 12 hours of continuing education credit for required certification/license application and/or renewal. This training will be funded by the Building Code Enforcement Special Training Fund, as established by KRS 198B.095, and will be coordinated and administered by DHBC and the awarded vendor.

The fundamental and primary purpose of the training, per the terms of the Special Training Fund, remains education; additionally, DHBC would like to facilitate forging industry partnerships and coordinating construction sectors. Both initiatives are being undertaken to create a more favorable and cooperative atmosphere through the education process.

DHBC would like to encompass ALL code officials and contractors which include but are not limited to Building Inspectors, HVAC Inspectors, Plumbing Inspectors, Electrical Inspectors, Manufactured Housing Inspectors, Elevator Inspectors, Residential Contractors, Commercial Contractors, HVAC Contractors, Plumbing Contractors, Electrical Contractors, Manufactured Housing Contractors, Elevator Contractors, Sprinkler Contractors, Fire Investigators, Architects, Engineers, Local Officials such as County Judges Executive and Mayors, and Kentucky Association of Counties/Kentucky League of Cities Representatives.

2.00 Scope of Work

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COST. Per KRS 198B.090, the Department of Housing, Buildings and Construction (DHBC) is responsible for providing training and education programs necessary for qualifying persons to become and remain inspectors for local, state, and federal building codes, fire codes, plumbing codes, or health and safety codes. The Kentucky Certified Building Inspector Program is established to ensure uniform statewide administration and enforcement of these building codes.

Provisions of the applicable certification require 12 hours of continuing education credits annually.

In any given contract year which runs July 01 – June 30, the awarded vendor will provide training opportunities for a participant to obtain 12 hours of continuing education credit for required certification/license application and/or renewal. This training will be funded in the amount of up to $125,000 by the Building Code Enforcement Special Training Fund, as specified by KRS 198B.095 and will be coordinated and administered by DHBC and the awarded vendor, as provided in 815 KAR 7:070.

The Department of Housing, Buildings and Construction will evaluate proposals based on training events (including class materials) which can be provided in a given contract year up to this specified $125,000 amount.

TRAINING AGENDA. The Contractor shall submit a proposed agenda for the training event no later than 60 to 90 calendar days in advance of the training event; the Commonwealth shall approve or make suggested changes to the proposed agenda no later than 45 to 75 calendar days in advance of the training event. The longer lead times are preferred so as much notice and registration time can be given to potential participants in the provided training. The training agenda is to include classes and trainers, number of continuing education units, materials to be provided, format of the instruction, offered times and locations. The proposed agenda is also to include any auxiliary pricing, required and/or optional, to attendees such as lodging, meals, registration, etc.

which cannot be covered by the Special Training Fund.

EXPENSE SHEET. With the proposed training agenda, the Contractor is to submit an expense sheet for each training event no later than 60 to 90 calendar days in advance of the training event.

The Commonwealth is to give preliminary approval or denial no later than 45 to 75 calendar days in advance of the training event. The expense sheet will contain specific line entries for items including but not limited to:

- facility meeting space and setups and required amenities including but not limited to tables, chairs, special electrical, lighting, and/or internet, etc.,

- audio/visual equipment for the training class/es including but not limited to large screen, digital projector, microphone, podium, etc.,

- trainer fees and travel expenses including but not limited to lodging, meals, transportation (airfare, vehicle rental, milage, etc.), etc.,

- necessary class materials including but not limited to PowerPoint thumbnail handouts, code books, commentary books, workbooks, copies of other miscellaneous supplementary information pieces, electronic subscriptions to online building codes, etc.,

- registration and related reporting equipment and supplies,

- various but limited promotional materials including but not limited to registration printing and distribution/mailing, on-site programs of event, etc.,

- site signage identifying Department of Housing, Buildings and Construction as the training sponsor.

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The approved expense sheet will become the pre-approved itemized budget for the training event.

TRAINING FORMAT. The training may be conducted annually, semi-annually, or quarterly as a large, convention-type event with multiple classes to meet most or all of the continuing education required hours. The training may be conducted more frequently as small, stand-alone events such as in-person or online events with one or more selected classes. No more than four large, convention-type events to be geographically distributed may be held in a given contract year. Other smaller events may be held more often, as needed. Additionally, the training may be conducted as virtual webinars; monitored interaction must be implemented to ensure participation engagement.

A combination of “in person,” both large and small, and virtual events is highly encouraged in a given contract year .

DATES. The dates for the training events must be coordinated with and approved by the Commonwealth at least 45 to 75 calendar days in advance. The geographic location and proposed facility must also be coordinated with and approved by the Commonwealth in advance using the same time frame. Due to the nature of the construction industry, optimal times for large training events such as a convention-type event would be in the early spring and/or late fall so that the target audience would not be required to leave their work environments during peak construction periods. Optimal times for virtual webinars would be in winter months. Alternate time frames such as evening classes or weekend classes could also be considered.

VENUES. The selected venues for the training will be convenient to the target audience/s and should “rotate” geographic locations or be scheduled to serve the target audience/s in consideration of attendees in the North, South, East, West areas of the state. Kentucky State Resort Parks are a suggested but not a required venue, especially for any smaller training events. The Contractor will be responsible for contracting with the selected venues.

ELIGIBLE EXPENSES. Contractor responsibilities will include but are not limited to providing the following goods and services and/or contracting with selected vendors to provide the following goods and services:

- facility meeting space and setups and required amenities including but not limited to tables, chairs, special electrical, lighting, and/or internet, etc.,

- audio/visual equipment for the training class/es including but not limited to large screen, digital projector, microphone, podium, etc.,

- trainer fees and travel expenses including but not limited to lodging, meals, transportation (airfare, vehicle rental, milage, etc.), etc.,

- necessary class materials including but not limited to PowerPoint thumbnail handouts, code books, commentary books, workbooks, copies of other miscellaneous supplementary information pieces, electronic subscriptions to online building codes, etc.,

- registration and related reporting equipment and supplies,

- various but limited promotional materials including but not limited to registration printing and distribution/mailing, on-site programs of event, etc.,

- site signage identifying Department of Housing, Buildings and Construction as the training sponsor.

TRAINING EVENT SPONSORSHIP. Site signage for all training classes, specifically identifying Department of Housing, Buildings and Construction as the training sponsor, is to be posted

Document Phase Document Description Page 7 prominently at each training event and at each individual training class location. Similar acknowledgement of Department of Housing, Buildings and Construction as the training sponsor is also to be included prominently in any and all promotional, registration, introductory, and on-site printed and electronic materials.

TRAINING TOPICS. The class topics should be discussed by the Contractor and the Commonwealth with direct guidance given by the Commonwealth when a particular topic of training is specifically identified, needed, and/or requested. All classes must be approved by the Commonwealth.

FORMAL CONSULTATION. The Contractor is responsible for scheduling a formal consultation meeting with Department of Housing, Buildings and Construction for determining the education needs and ways to address these education needs in the upcoming given contract year. This formal consultation meeting is to be held in July or August of each given contract year so that an agreed Plan of Action can be drafted with joint input from DHBC and the Contractor. The meeting may be “in person” or virtual and should include but is not limited to DHBC Commissioner and/or Deputy Commissioner, DHBC Division of Building Code Enforcement Director, DHBC Staff Assistant, Contractor Officer and/or Board Director, Contractor Education Coordinator, and Contractor Executive Assistant.

CONTINUING EDUCATION CREDITS. The Contractor will be responsible for submitting the course requirements to DHBC in advance and for obtaining approval from DHBC in advance for the Continuing Education Credits. The Contractor will then be responsible for contracting with and scheduling qualified trainers to teach the designated classes.

Upon completion of the approved training event, the Contractor will be responsible for submitting the attendees’ names to DHBC. The Contractor will also be responsible for reporting and entering the earned continuing education hours for each attendee though the DHBC Continuing Education portal within ten (10) calendar days of the completion of the approved training event. Payment for the training event will not be issued by DHBC until the earned continuing education hours for each attendee have been reported and entered in the DHBC Continuing Education portal.

EVALUATION AND SUMMARY. A course evaluation and a summary training event evaluation is to be given to all attendees. The course evaluation is to critique the completed individual class while the training event evaluation is to survey future needs such as suggested topics, class content and format, educational materials, geographic location, specific venue, event scheduling dates and times, etc. The evaluation forms are to be administered by the Contractor. The summary information is to be presented to the Commonwealth when the final training invoice is presented for payment.

DEMOGRAPHICS. The Contractor is to provide demographic summary of attendees to the Commonwealth for each training event. Required information is to include but is not limited to such items as total number of participants, job classification, county or city jurisdiction represented, etc. The demographic summary of attendees is to be presented when the final training invoice is presented for payment.

COMMUNICATION PLAN. The Contractor is responsible for communicating the training events to the various identified groups, possibly through targeted electronic mass communication and direct contact with applicable associations and organizations, when possible. The Commonwealth would like to encompass ALL code officials which include but are not limited to Residential Contractors, Commercial Contractors, HVAC Contractors, Plumbing Contractors, Electrical Contractors, Manufactured Housing Contractors, Elevator Contractors, Sprinkler Contractors, Fire

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Investigators, Architects, Engineers, Local Officials such as County Judges Executive and Mayors, and Kentucky Association of Counties/Kentucky League of Cities Representatives.

The communication plan is to be proposed to the Commonwealth at least 60 to 90 calendar days in advance of the training event and approved by the Commonwealth at least 45 to 75 calendar days in advance of the training event.

The training event is to be posted on the awarded vendor’s website at least 30 to 45 calendar days in advance of the training event. Acknowledgement of Department of Housing, Buildings and Construction as the training sponsor is to be included prominently in all communications. A summary of the communication plan effectiveness is to be included when the final training invoice is presented for payment.

3.00 Evaluation Criteria

The KY Department of Housing, Buildings and Construction shall conduct a comprehensive, fair, and impartial evaluation of all proposals. The KY Department of Housing, Buildings and Construction may reject any proposal that is incomplete or in which there are significant inconsistencies or inaccuracies. The KY Department of Housing, Buildings and Construction reserves the right to reject all proposals.

The KY Department of Housing, Buildings and Construction has established a Proposal Evaluation Committee to review, evaluate and verify information submitted by the offeror.

Each vendor is responsible for submitting all relevant, factual and correct information with their offer to enable the evaluator(s) to afford each vendor the maximum score based on the available data submitted by the vendor.

The KY Department of Housing, Buildings and Construction shall evaluate the proposals by assigning scores as indicated.

Technical Proposal Evaluation

Criteria Maximum Points Possible Delivery of Services/Scope of Work Acceptability:

Respondents need to provide a detailed narrative outlining past work experience from the past three years to present which exhibits demonstrated ability to deliver similar Scope of Work scenarios to intended target audiences in specified geographical areas utilizing suggested formats.

Technical Expertise and Work Experience:

Respondents need to provide a detailed narrative outlining:

---Registered Continuing Education Provider with Department of Housing, Buildings and Construction;

---Documented experience in partnering with Department of Housing, Buildings and Construction on (or independent delivery of) education projects to coordinate and advance Kentucky (or other state) construction sectors;

---Qualifications, Education, Licenses, and Certification, etc.—experience with Department of

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Housing, Buildings and Construction and/or with providing specific training to the intended target audiences;

---Listing of Classes organized and delivered from the past three years to present.

Maximum Points Possible 900

Oral Demonstration/Presentation Evaluation, if required

Criteria Maximum Points Possible

Oral Demonstration/Presentation

The Commonwealth reserves the right to require Oral Presentations/Demonstrations to verify or expand on the Technical Proposal. Oral Presentations/Demonstrations may be conducted through videoconferencing or by conference call, if it is in the best interest of the Commonwealth to do so. This is the opportunity for the vendor to present and demonstrate the solution and to answer questions or to clarify the understanding of the evaluation committee in accordance with the requirements of this RFP. The Commonwealth reserves the right to reject any or all proposals in whole or in part based on the oral presentations/ demonstrations.

If required, the top two (2) highest ranking vendors may be invited. Scheduling will be at the discretion of the Commonwealth. The Commonwealth reserves the right not to require oral presentations/ demonstrations.

Maximum Points Possible 100

Total Proposal Evaluation

Criteria Maximum Points Possible Technical Proposal 900

Oral Demonstrations/Presentations, if required 100

MAXIMUM POINTS POSSIBLE

1,000

4.00 Schedule of RFP Activities

The following schedule presents the major activities associated with the RFP distribution, written questions and proposal submission. The Commonwealth reserves the right at its sole discretion to change the Schedule of Activities, including the associated dates and times.

Release of RFP 03/23/2026

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Written Questions due by: 2:00 pm 03/31/2026

Anticipated Commonwealth Response to Written Questions 04/13/2026

Proposals Due by: 2:00 pm 04/28/2026

*NOTE: ALL TIME REFERENCES ARE TO THE EASTERN TIME ZONE.

5.00 Offeror’s Conference

Not Applicable

6.00 Point of Contact

The KY Department of Housing, Buildings and Construction Contact named below shall be the sole point of contact throughout the procurement process. All communications, oral and written (regular mail, express mail or electronic mail), concerning this procurement shall be addressed to:

KY Public Protection Cabinet/Department of Housing, Buildings and Construction Jennifer Major

500 Mero St 2nd Floor 502-782-5203 Jennifer.Major@ky.gov

From the issue date of this RFP until a Contractor(s) is selected and the selection is announced, Offerors shall not communicate with any other Commonwealth staff concerning this RFP.

7.00 Questions Regarding this RFP

Questions must be submitted in writing to the KY Department of Housing, Buildings and Construction Contact. The Commonwealth will respond to salient questions in writing by issuing an Addendum to the Solicitation. The Addendum shall be posted to the Commonwealth’s eProcurement page.

8.00 Proposal Submission

Proposals shall be received by electronic submission in the eProcurement system, Kentucky Vendor Self Service System.

An electronic proposal shall be authorized by the proper agent of the firm by the act of submitting it electronically through the eProcurement system.

Proposal information MUST be completed online. Response must contain all required information for the Solicitation. All bidders MUST be registered in the Commonwealth eProcurement System via the Vendor Self Service System at https://vss.ky.gov .

Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service (VSS) account in order to submit a response. Registrations completed the day of bid closing must be completed by the Vendor in the VSS portal. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing.

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to technical difficulties or document upload impediments shall not be justification for acceptance of a late bid or proposal. Vendor

Document Phase Document Description Page 11 https://vss.ky.gov attention to this advisory is encouraged. Instructions “How to Submit an Online Response for a Business Opportunity” are posted to Kentucky’s Vendor Self Service, https://vss.ky.gov . If you need assistance, please contact the Customer Resource Center (CRC) by email at Finance.CRCGroup@ky.gov or phone 502-564-9641 or toll-free 877-973-HELP (4357).

Proposals shall be submitted in two (2) parts: The Technical Proposal, and Proprietary Information. Each part shall consist of one document attachment. Do not submit multiple document attachments as Technical, Cost or Proprietary. All files shall be labeled accordingly. Attachments may not exceed 65,000 KB.

Proposals submitted online must be in an “Accepted” status and shall be assigned a date and time stamp from the eProcurement system at the time of final acceptance and formal submission by the vendor. The system will not allow submission of an online proposal after the published date and time for closing.

A proposal may be modified or withdrawn by electronic or written notice ONLY if received prior to the bid closing date and time. An electronic offer may be modified by applying the appropriate electronic signature and following the procedure in the state’s eProcurement signature.

Acknowledgment of Addenda

It is the vendor's responsibility to check the web site for any modifications to this solicitation.

Vendors are encouraged to acknowledge each addendum by signing and submitting the latest addendum with their response. However, signing the face of the solicitation as indicated above constitutes the vendor’s acknowledgement of and agreement to be bound by the terms of all addenda issued.

Failure to specifically acknowledge addenda will not excuse the vendor from adhering to all changes to the requirements of the solicitation set forth therein nor provide justification for any pricing changes.

All submitted technical proposals shall remain valid for a minimum of six (6) months after the proposal due date.

8.10 Format of Response

Electronic Proposals

Proposals shall be submitted in two (2) parts: the Technical Proposal, and Proprietary Information. Each part shall consist of one document. Do not submit multiple documents as Technical, Cost or Proprietary.

1. Proposals must be submitted electronically in the eProcurement System, Kentucky Vendor Self Service site.

a. The Technical Proposal shall be submitted on one (1) document marked Technical (in Microsoft Word, Microsoft Excel or PDF format ONLY). Do not include embedded documents, hyperlinks or hyperlinks to videos. The document should be named in the following manner: Technical – Name of offeror RFP number

b. Any Proprietary Information shall be submitted on one (1) document marked Proprietary (in Microsoft Word, Microsoft Excel or PDF format ONLY). Do not include embedded documents, hyperlinks or hyperlinks to videos. The document

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2600000337 Final Kentucky Building Inspector Training Program Total Pages: 27 mailto:Finance.CRCGroup@ky.gov should be named in the following manner: Proprietary – Name of offeror RFP number

All proposals must be received no later than 2:00 pm on April 28, 2026.

All submitted Technical Proposals shall remain valid for a minimum of six (6) months after the proposal due date.

8.20 Format of Technical Proposal

The Technical Proposal must be arranged and labeled in the manner set forth below.

Transmittal Letter – a Transmittal letter shall be submitted on Offeror’s letterhead and signed by an agent authorized to bind the Offeror. The Transmittal letter shall include the following:

a. A statement that deviations are included, if applicable.

b. A statement that proprietary information is included, if applicable.

c. A statement that, if awarded a contract as a result of this Solicitation, the Offeror shall comply in full with all the requirements of the Kentucky Civil Rights Act, and shall submit all data required by KRS 45.560 to 45.640.

d. A sworn statement that, pursuant to KRS 11A.040, that Offeror has not knowingly violated any provisions of the Executive Branch Code of Ethics.

e. A statement certifying that the price in this proposal was arrived at independently without collusion, consultation, communication, or agreement as to any matter relating to such prices with any other Offeror or with any competitor.

f. A statement affirming that the Offeror is properly authorized under the laws of the Commonwealth of Kentucky to conduct business in this state and will remain in good standing with the Office of the Kentucky Secretary of State for the duration of any awarded contract resulting from this Solicitation.

g. The name, address, telephone number and email address and website address, if available, of the contract person to serve as a point of contact for day-to-day operations.

h. Subcontractor information to include the name of the company, address, telephone number and contact name, if applicable.

i. Foreign entity’s organization number issued by the Secretary of State in a certificate of authority or a statement of foreign qualification, if applicable.

Completed and Signed Solicitation and Addenda – An authorized representative MUST complete and sign the Solicitation form and include the following:

a. “Vendor” box and “Payment” box should be completed.

b. Vendor shall indicate ownership type.

c. Vendor shall provide “FEIN” if applicable.

d. Vendor shall provide date the form is completed and signed.

e. Signed face of the most recent Addenda, if applicable.

Signed and Notarized Required Affidavit for Bidders or Offerors - available at the following link:

https://finance.ky.gov/office-of-the-secretary/Pages/finance-forms.aspx.

Document Phase Document Description Page 13 https://finance.ky.gov/office-of-the-secretary/Pages/finance-forms.aspx

Signed and Notarized Required Affidavit for Bidders, Offerors and Contractors Claiming Resident Bidder Status – if applicable. Available at the following link:

https://finance.ky.gov/office-of-the-secretary/Pages/finance-forms.aspx.

*Offerors not claiming Resident Bidder Status need not submit this affidavit.

Signed and Notarized Required Affidavit for Bidders, Offerors and Contractors Claiming Qualified Bidder Status – if applicable. Available at the following link:

https://finance.ky.gov/office-of-the-secretary/Pages/finance-forms.aspx.

*Offerors not claiming Qualified Bidder Status need not submit this affidavit.

Response to the Technical Portion of the RFP – Please provide a detailed response to the technical requirements outlined in the Evaluation Criteria. No cost information shall be provided in the technical portion.

8.30 Format of Cost Proposal

Not Applicable

8.40 Certification Regarding Debarment and Suspension

In accordance with Federal Acquisition Regulation 52.209-5, the Offeror shall certify, by signing the Solicitation, that to the best of its knowledge and belief, the Offeror and/or its Principals is (are) not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any state or federal KY Department of Housing, Buildings and Construction.

For the purposes of this certification, “Principals”, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of subsidiary, division, or business segment, and similar positions.

9.00 Rules of Procurement

To facilitate this procurement, various rules have been established. These are described in the following paragraphs.

Offerors should review and comply with the General Conditions and Instructions for Solicitation/ Contract listed under “Response to Solicitation” located on the eProcurement web page at https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

The procurement process will provide for the evaluation of proposals and selection of the winning proposal in accordance with state law and regulations. KRS Chapter 45A of the Kentucky Model Procurement Code provides the regulatory framework for the procurement of services by state agencies.

9.10 Technical Proposal Evaluation

The KY Department of Housing, Buildings and Construction will evaluate the proposal based on the technical portion of the Evaluation Criteria. Each Offeror is responsible for submitting all relevant, factual and correct information with their offer to enable the evaluator(s) to afford each vendor the maximum score based on the available data submitted by the Offeror. Past Offeror Performance may be considered in the award of this Contract. Offerors with a record of poor performance in the last twelve (12) months may be found non-responsible and ineligible for award.

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2600000337 Final Kentucky Building Inspector Training Program Total Pages: 27 https://finance.ky.gov/office-of-the-secretary/Pages/finance-forms.aspx https://finance.ky.gov/office-of-the-secretary/Pages/finance-forms.aspx https://finance.ky.gov/eProcurement/Pages/doing-business-with-the-commonwealth.aspx

9.20 Cost Proposal Evaluation

Not Applicable

9.30 Right to Reject/Waiver of Minor Irregularities

The Commonwealth reserves the right at its discretion to reject any and all offers. The Commonwealth also reserves the right at its discretion to waive informalities and minor irregularities in offers received.

9.40 Clarification of Proposals

The Commonwealth reserves the right at its discretion to request additional information as may reasonably be required for selection and to reject any proposals for failure to provide additional information on a timely basis.

The Commonwealth reserves the right to conduct discussions with any Offeror who has submitted a proposal to determine the Offeror’s qualifications for further consideration. Such discussions shall not disclose any information derived from proposals submitted by other Offerors.

9.50 Best and Final Offers

The Commonwealth reserves the right at its discretion to request a Best and Final Offer (BAFO) for technical and/or cost proposals. Offerors are cautioned to propose their best possible offers at the outset of the process, as there is no guarantee that any Offeror will be allowed an opportunity to submit a Best and Final technical and/or cost offer.

9.60 Vendor Response and Public Inspection

This RFP specifies the format, required information and general content of proposals to be submitted in response to the RFP. The KY Department of Housing, Buildings and Construction shall not disclose any portions of the proposals prior to contract award to anyone outside the KY Department of Housing, Buildings and Construction, representatives of the KY Department of Housing, Buildings and Construction for whose benefit the contract is proposed, representatives of the federal government, if required, and the members of the evaluation committee. After a contract is awarded in whole or in part, the Commonwealth shall have the right to duplicate, use, or disclose all proposal data submitted by Offerors in response to this RFP as a matter of public record.

Any and all documents submitted by an Offeror in response to the RFP shall be available for public inspection after contract award pursuant to the Kentucky Open Records Act, KRS 61.870 to 61.884 (“the Act”). When responding to a request to inspect records submitted in response to this RFP, the Commonwealth will not redact or withhold any information or documents unless the records sought are exempt from disclosure pursuant to KRS 61.878 or other applicable law. Similarly, no such documents shall be exempt from public disclosure, regardless of the Offeror’s designation of the information contained therein as “proprietary,” “confidential,” or otherwise, except in cases where the requested documents (or information contained therein) would be excluded from application of the Act under KRS 61.878(1)(c).

The Commonwealth of Kentucky shall have the right to use all system ideas, or adaptations of those ideas, contained in any proposal received in response to this RFP. Selection or rejections of the proposal will not affect this right.

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9.70 Reciprocal Preference for Kentucky Resident Bidders and Preferences for a Qualified Bidder The scoring of bids/proposals is subject to the reciprocal preference for Kentucky resident bidders and preferences for a Qualified Bidder or the Department of Corrections, Division of Prison Industries (See KRS 45A.490(1), (2), 45A.492, 45A.494 and KAR 200 5:410).

Vendors not claiming resident bidder or qualified bidder status need not submit the corresponding affidavit.

Determining the residency of a bidder for purposes of applying a reciprocal preference

Any individual, partnership, association, corporation, or other business entity claiming resident bidder status shall submit the attached Required Affidavit for Bidders, Offerors and Contractors Claiming Resident Bidder Status as part of its response. The KY Department of Housing, Buildings and Construction reserves the right to request documentation supporting a bidder’s claim of resident bidder status. Failure to provide such documentation upon request shall result in disqualification of the bidder or contract termination.

As part of its response, a nonresident bidder shall submit its certificate of authority to transact business in the Commonwealth of Kentucky, Secretary of State. The location of the principal office identified therein shall be deemed the state of residency for that bidder. If the bidder is not required by law to obtain said certificate, the state of residency for that bidder shall be deemed to be that which is identified in its mailing address as provided in its bid.

Preferences for Qualified Bidder or the Department of Corrections, Division of Prison Industries (200 KAR 5:410)

Pursuant to KRS 45A.470 and 200 KAR 5:410, Kentucky Correctional Industries will receive a preference equal to twenty (20) percent of the maximum points awarded to a bidder in a solicitation. In addition, the following “qualified bidders” will receive a preference equal to fifteen

(15) percent of the maximum points awarded to a bidder in a solicitation. New Vision Industries, Inc., any nonprofit corporation that furthers the purposes of KRS Chapter 163 and any qualified nonprofit agencies for individuals with severe disabilities as defined in KRS 45A.465(3). Any bidder claiming “qualified bidder” status, other than New Vision Industries, Inc., shall submit a notarized affidavit affirming that it meets the requirements to be considered a qualified bidder as part of its response to the solicitation (affidavit form included as part of this RFP). If requested, failure to provide documentation proving qualified bidder status to a public KY Department of Housing, Buildings and Construction, if requested, may result in disqualification of the bidder or contract termination.

9.80 Negotiation

After conducting the evaluation to determine the best proposal received, the KY Department of Housing, Buildings and Construction reserves the right to negotiate a fair and reasonable compensation based on the pricing submitted in the Offeror’s proposal. If the negotiations fail to reach an agreement on a fair and reasonable compensation rate, the KY Department of Housing, Buildings and Construction reserves the right to proceed to the next highest ranked proposal. Other terms and conditions relating to the technical and/or cost proposals may be negotiated at the sole discretion of the Commonwealth.

9.85 Best Interests of the Commonwealth

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The Commonwealth will rank all proposals in the manner set forth in the Evaluation Criteria.

However, the Commonwealth reserves the right to reject any or all proposals in whole or in part before, during, or after negotiation based on the best interests of the Commonwealth.

CONTRACT AWARD, TERMS, AND CONDITIONS

10.00 Notification of Award

To view the award of contract(s), including the contractor(s) receiving the award(s) for this solicitation, access the Kentucky Vendor Self Service Site at:

https://vss.ky.gov

Offerors can search for the solicitation title or number in the keyword search field or filter their search for only awarded solicitations by clicking on “Advanced Search” and changing the status to “awarded.” The award(s) information can be accessed by clicking on the details button of the solicitation and clicking the “Notice of Award” tab. It is the Offeror’s responsibility to review this information in a timely fashion. No other notification of the results of an Award of Contract will be provided to unsuccessful Offerors.

10.10 Beginning of Work

A Contract is not effective and binding until approved by the Secretary of the Finance and Administration Cabinet and filed with the Legislative Research Commission’s Government Contract Review Committee. The Contractor shall not commence any billable work until a valid Contract has been fully executed. This Contract, including the components referenced in Section 10.20, shall represent the entire agreement between the parties. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no effect upon this Contract.

10.20 Contract Components and Order of Precedence

The Commonwealth’s acceptance of the Contractor’s offer in response to the Solicitation, indicated by the issuance of a Contract Award, shall create a valid contract between the Parties consisting of the following:

1. Procurement Statutes, Regulations and Policies

2. Any written Agreement between the Parties.

3. Any Addenda to the Solicitation.

4. The Solicitation and all attachments

5. Any Best and Final Offer.

6. Any clarifications concerning the Contractor’s proposal in response to the Solicitation.

7. The Contractor’s proposal in response to the Solicitation.

In the event of any conflict between or among the provisions contained in the Contract, the order of precedence shall be as enumerated above.

10.30 Contract Term and Renewal Option

The initial term of the Contract is anticipated to be from 07/01/2026 through 06/30/2028.

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This agreement is not effective until the Secretary of the Finance and Administration Cabinet or his authorized designee has approved the Contract and until the Contract has been filed with the Legislative Research Commission, Government Contract Review Committee.

The Commonwealth reserves the right to renew this contract for up to two (2) additional two (2) year periods.

Renewal shall be subject to prior approval from the Secretary of the Finance and Administration Cabinet, or this authorized designee, and the LRC Government Contract Review Committee in accordance with KRS 45A.695 and KRS 45A.705.

10.40 Changes and Modifications to the Contract

Pursuant to 200 KAR 5:311, no modification or change of any provision in the Contract shall be made, or construed to have been made, unless such modification is mutually agreed to in writing by the Contractor and the Commonwealth, and incorporated as a written amendment by the KY Department of Housing, Buildings and Construction prior to the effective date of such modification or change. Modification shall be subject to prior approval from the Secretary of the Finance and Administration Cabinet, or this authorized designee, and the LRC Government Contract Review Committee. Memoranda of Understanding, written clarification, and/or other correspondence shall not be construed as amendments to the Contract.

10.50 Insurance Requirements

** Proof of all required insurances should be provided prior to award.**

A Certificate of Insurance (COI) on an ACORD form is required unless approved by the Commonwealth’s Office of the Controller.

A. Required Coverage The awarded vendor(s) shall be responsible for maintaining, and not reducing, the following insurance coverages, types, and limits of liability. Further awarded vendor shall be able to produce evidence of insurance in compliance with part C of this section through the entire contract:

Commercial General Liability Insurance in accordance with minimum limits of liability of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. The Commonwealth, in the Request for Solicitation, may require higher limits depending on the type of solicitation.

B. Additional Types of Insurance

(*The Commonwealth reserves the right to require higher coverage amounts if needed based on the type of contract and associated risk)

1. Automobile Liability Insurance (If Applicable) Automobile Liability Insurance is required for delivery, onsite training, services or events in all situations where the Contractor must drive to any property where Commonwealth operations occur. With regard to delivery, if the items requested in this solicitation will be delivered by the awarded Contractor or Subcontractor, proof of Automobile Liability Insurance must be provided prior to award. If items will be delivered by common courier (USPS, FedEx, UPS, Old Dominion Freight Line, etc.), this requirement does not apply.

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The Contractor or Subcontractor must provide a certificate of insurance coverage for any vehicle used in performance of this contract, whether owned, non-owned, or hired, or other vehicles utilized by the Contractor or Subcontractor. Said policy of insurance to have a minimum coverage limit of $1,000,000.00 per occurrence combined single limit for bodily injury, including death, and property damage.

This requirement does not apply if the Contractor does not own, lease, or hire any automobiles to be used in connection with performance under any Contract resulting from this Solicitation.

2. Professional Liability Insurance (If Applicable) Professional Liability (Error & Omissions) Insurance shall be required for all professional services performed by licensed or certificated individuals or individuals working on behalf of licensed or certificated individuals. The required Professional Liability Insurance shall have a minimum limit of liability of $1,000,000.00 per claim for damages arising out of negligent acts, errors, and/or omissions in the performance of services.

C. Evidence of Insurance Coverage

The successful bidder shall provide evidence of insurance coverage as required. Failure to do so shall constitute a material breach of this Contract and may result in immediate cancellation of the Contract.

For all required insurance coverages, during the course of the Contract, the awarded vendor shall not be self-insured or utilize a Captive Insurer or a fronting policy that shifts risk back to the awarded vendor without prior written approval by the Office of the Controller of the Commonwealth.

Further, the awarded vendor shall not utilize an insurer or similar entity not in good standing with the Insurance Commissioner to fulfill the insurance requirements of the contract without prior written approval by the Office of the Controller of the Commonwealth.

Such approvals may require additional financial review, proof of funds, or bonding requirements sufficient for the risk associated with the services covered by the Contract, and approval or rejection is within the sole discretion of the Commonwealth’s Office of the Controller.

Contractor shall furnish the Certificate of Insurance prior to award and shall, upon request of the Commonwealth at any time during the contract term, provide a current, valid Certificate of Insurance.

Contractor and/or its insurer shall provide immediate notice of nonrenewal or cancellation of coverage during the course of the Contract.

All Certificates of Insurance must be signed by an authorized representative of the insurance agency, shall be in compliance with the laws of the Commonwealth of Kentucky, and shall be placed with a licensed resident or non-resident agent who represents insurance companies authorized to do business in Kentucky. The insurer shall have an AM Best rating of B+ or higher. Visit www.ambest.com for verification.

Failure to meet this requirement may result in the bid being deemed non-responsive.

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A list of authorized companies can be found at https://insurance.ky.gov/ppc/Company/ Default.aspx.

The certificate holder shall be listed as:

KY Public Protection Cabinet/Department of Housing, Buildings and Construction

500 Mero St. 1st Floor

Frankfort, KY 40601

Attn: LauraLynne Best

Endorsement of Additional Insured. Certificate of Insurance must contain the following language in the Description of Operations box:

“The Commonwealth and its agents are Additional Insureds for the contract resulting from the solicitation. Additional insured protection afforded is on a primary and non-contributory basis.”

A copy of the Endorsement of Additional Insured must be submitted with the Certificate of Insurance.

D. Subcontractors If the contract allows for Subcontractors and utilizes Subcontractors, prior to the commencement of any work by a Subcontractor.

# The primary Contractor’s Certificate of Insurance must identify coverage that meets or exceeds the insurance requirements defined in this contract and that covers Subcontractor and its work in support of the Contract or the Subcontractor must submit and maintain a Certificate of Insurance that also meets or exceeds the insurance requirements of the Primary Contractor defined in this contract, with an Additional Insured Endorsement.

# Procuring Agency reserves the right to request copies of all Subcontractor’s Certificate(s) of Insurance at any time.

10.60 Notices

Unless otherwise instructed, all notices, consents, and other communications required and/or permitted by the Contract…