Final_RFP_040_2500000019_1_SO_FORM.PDF

Document ID: RFP 040 2500000019 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: Sponsorship-2024 KY Opioid Abatement Symposium

Date Issued:

07/18/2024 Record Date:

07/15/2024

Solicitation Closes Date:

07/30/2024 Time:

15:00

Solicitation No:

RFP 040 2500000019

Online Bidding Prohibited: Yes For Information Call:

Michelle Lacy 502-696-5615

Bid Receiving Location:

OAG,, Office of Management & Budget Michelle Lacy 1024 Capital Center Dr, Suite 200

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFP 040 2500000019 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Sponsorship

Comm Code Comm Description Manufacturer Model # Manuf Part #

96377 Sponsorships (All Types)

Extended Description This sponsorship opportunity is being issued by the Kentucky Opioid Abatement Advisory Commission (KYOAAC) and in accordance with KRS 45A.097. The purpose of this document is to solicit responses from one or more entities to assist in presenting the 2024 Kentucky Opioid Abatement Symposium, which will be held in person on October 21 and 22 at the Kentucky International Convention Center.

Three (3) hard copies of the technical response are requested to be delivered in a clearly marked, sealed envelope to:

Office of the Attorney General Office of Management and Budget Attn: Michelle Lacy 1024 Capital Center Drive, Suite 200 Frankfort KY 40601 502-696-5615

Shipping Information

Billing Information Office of the Attorney General Office of Management & Budget 1024 Capital Center Dr, Suite 200

Frankfort KY 40601

Document ID: RFP 040 2500000019 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item The face of the solicitation must be signed Required Affidavit(s)

Sponsorship Opportunity 2024 Kentucky Opioid Abatement Symposium

KYOAAC

Section I General Information

A. Purpose of this Document

This sponsorship opportunity is being issued by the Kentucky Opioid Abatement Advisory Commission (KYOAAC) and in accordance with KRS 45A.097. The purpose of this document is to solicit responses from entities to assist in presenting the 2024 Kentucky Opioid Abatement Symposium, which will be held October 21 and 22 at the Kentucky International Convention Center in Louisville. Any individual or entity that has received opioid-related funding through the KYOAAC Grant Portal in either 2023 or 2024 is ineligible for this sponsorship opportunity.

The KYOAAC will host an in-person event to raise awareness of the work of and opportunities available through the Commission, spotlight grant recipients, highlight best practices in opioid abatement and remediation, and bolster collaborative partnerships. We anticipate, but cannot guarantee, 400 attendees from across the Commonwealth in various roles seeking to combat the Opioid Crisis in Kentucky. This two-day symposium will include training on grant writing as well as a variety of plenary and panel discussions on various topics related to opioid abatement, spanning the topics of treatment, recovery, and prevention.

B. Submission Dates

All proposals must be received via hard copy no later than 3:00 p.m. (EDT) July 30, 2024. No online or email submissions will be accepted.

C. Inquiries

All inquiries regarding this solicitation for sponsorships shall be submitted, in writing, to the contact listed below who shall be the sole point of contact throughout the RFP process.

Inquiry Contact:

Office of the Attorney General Office of Management and Budget Attn: Michelle Lacy 1024 Capital Center Drive, Suite 200 Frankfort KY 40601 502-696-5615

Any verbal representations made or assumed to be made during any oral discussions are not binding on the KYOAAC.

D. Verification/Clarification of Information

The KYOAAC may request verification/clarification documentation from the prospective Sponsor of any information provided in its response.

E. Cost of Preparing Responses

Costs for developing the response are solely the responsibility of the prospective Sponsor. The KYOAAC shall provide no reimbursements for such costs.

F. Cancellation

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The KYOAAC may, upon a thirty-day (30) written notice to the Sponsor, terminate the agreement resulting from this sponsorship solicitation completely or in part, for convenience or for default in accordance with 200 KAR 5:312. Any damages resulting from the termination of the contract shall be determined and calculated in accordance with the provisions of 200 KAR 5:312. Pursuant to KRS 45A.105 the KYOAAC reserves the right to cancel or reject responses that are deemed not to be in the best interest of the Commonwealth of Kentucky.

G. Endorsement

A sponsorship shall not constitute an endorsement of a particular business by the Commonwealth.

Section II. Scope and Evaluation Criteria

In-person Event

A prospective sponsor may respond with an offer to supply the following sponsorship:

Supporting Sponsors -- $2,000 (limit of 10) Supporting Sponsors will have an opportunity to set up exhibit space at the event to share information about their organization with attendees. A sponsor logo will be included on the event’s registration site and event signage, along with an opportunity to include an informational flyer in attendees’ welcome packets.

Section III. Statement of Sponsorship

The KYOAAC is a commission attached to the Department of Law pursuant to KRS 15.291(1).

As such, KYOAAC must comply with applicable state laws, regulations, and procedures as they relate to donations, sponsorships, procurement, and other acquisitions. To that end, KYOAAC is soliciting sponsorships in accordance with the provisions of KRS 45A.097 and provides the following general information regarding the sponsorship solicitation:

The solicitation is for a specific event: the 2024 Kentucky Opioid Abatement Symposium.

The KYOAAC shall advertise the sponsorship opportunity on its web site and other written media for a minimum of seven (7) calendar days.

Section IV. General Conditions

A. Sponsor’s Responsibilities during the Award Term

The selected Sponsors shall provide payment within thirty (30) days of the KYOAAC’s notification of the sponsorship award. The 30-day timeframe shall begin on the date indicated on KYOAAC’s notification of award letter. KYOAAC does not guarantee any benefit or consideration associated with Sponsor’s chosen sponsorship package if it fails to receive full payment within 30 days of notice of the sponsorship award.

KRS 45A.485 requires that contractors, including sponsorship contractors reveal to the Commonwealth, prior to the award of a contract, any final determination of a violation by the contractor within the previous five (5) year period of the provisions of KRS Chapters 136, 139, 141, 337, 338, 341, and 342. These statutes relate to state sales and use tax, corporate and utility tax, income tax, wages and hours laws, occupational safety and health laws, unemployment insurance laws, and workers compensation laws, respectively. To comply with the provisions of KRS 45A.485, the chosen Sponsors will be required to report any such final determination(s) of violation(s) to the Commonwealth by providing the following information regarding the final determination(s): the KRS violated, the date of the final determination, and the state agency that issued the final determination.

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2500000019 Final Sponsorship-2024 KY Opioid Abatement

KRS 45A.485 also requires that for the duration of any contract the chosen Sponsors shall be in continuous compliance with the provisions of those statutes which apply to the contractor’s operations, and that the contractor’s failure to reveal a final determination, as described above or failure to comply with the above statutes for the duration of the contract, shall be grounds for the Commonwealth’s cancellation of the contract and the contractor’s disqualification from eligibility for future state contracts for a period of two (2) years.

The chosen Sponsors will be required to disclose whether they have a current contract with the Commonwealth or any agency of the Commonwealth.

No chosen Sponsor may claim to be an “official sponsor” due to governmental regulations prohibiting such verbiage or an endorsement by the Commonwealth.

B. The KYOAAC’s Responsibilities during the Award Term

For all Sponsors chosen pursuant to this solicitation, KYOAAC shall provide promotion, conference registrations, and sponsorship recognition described in Section II of this solicitation.

C. Modifications to Award

Any modifications to the Award shall be in writing and submitted to the contact identified in Section I(C) of this solicitation.

D. Disputes

Except as otherwise provided in this document, a question or act arising under the Award, which is not disposed of by mutual agreement, shall be decided by the Finance and Administration Cabinet of the Commonwealth.

Pending final determination of any dispute hereunder, the chosen Sponsor(s) shall proceed diligently with the performance of the sponsorship Award and in accordance with the Finance and Administration Cabinet.

This section does not preclude consideration of legal questions in connection with the decision provided for above, provided that nothing in the Award shall be construed as making final the decision of any administrative official, representative, or board on a question of law.

E. Forums and Venue

The Award shall be construed according to the laws of the Commonwealth of Kentucky. Any legal proceedings against the Commonwealth regarding any sponsorship awarded pursuant to this solicitation shall be brought in the Franklin Circuit Court, Franklin County, Kentucky pursuant to

KRS 45A.245.

F. Employment Practices

The Sponsor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age (except as provided by law), marital status, political affiliations, or handicap. The Sponsor must take affirmative action to ensure that employees, as well as applicants for employment, are treated without discrimination because of their race, color, religion, sex, national origin, age, (except as provided by law), marital status, political affiliation, or handicap. Such action shall include, but is not limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Sponsor

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2500000019 Final Sponsorship-2024 KY Opioid Abatement agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this clause.

The Sponsor shall, in all solicitations or advertisements for employees placed by or on behalf of the Sponsor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, (except as provided by law), marital status, political affiliation, or handicap, except where it relates to a bona fide occupational qualification.

The Sponsor shall comply with the nondiscrimination clause contained in Federal Executive Order 11246, as amended by Federal Executive Order 11375, relative to Equal Employment Opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementation rules and regulations prescribed by the Secretary of Labor and with Title 41, Code of Federal Regulations. The Sponsor shall comply with related Commonwealth laws and regulations.

The Sponsor shall comply with regulations issued by the Secretary of Labor of the United States in Title 20, Code of Federal Regulations, Part 741, pursuant to the provisions of Executive Order 11758 and the Federal Rehabilitation Act of 1973.

The Sponsor shall comply with the Civil Rights Act of 1964, and any amendments thereto, and the rules and regulations thereunder, and Section 504 of Title V of the Vocational Rehabilitation Act of 1973 as amended and the Kentucky Civil Rights Act.

G. Certificate of Authority

The bidder(s) chosen by the KYOAAC to be Sponsors for the 2024 Kentucky Opioid Abatement Symposium shall furnish a copy of the official documentation, such as a certificate of authority and/or appropriate filing of certificate of assumed name, which authorizes the Sponsor(s) to conduct business in the Commonwealth of Kentucky as a domestic or foreign corporation or other recognized business entity, prior to contract award. The Commonwealth reserves the right to verify any information provided prior to contract award. Furthermore, a failure to maintain any and all required proper authorization to conduct operations in Kentucky under the specified business name of the Sponsor during the life of any contract awarded may be deemed a breach of contract by the Sponsor and treated accordingly by the Commonwealth.

H. Access to Records

The Sponsor agrees that the contracting agency, the Finance and Administration Cabinet, the Auditor of Public Accounts, and the Legislative Research Commission, or their duly authorized representatives, shall have access to any books, documents, papers, records, or other evidence, which are directly pertinent to this contract for the purpose of financial audit or program review.

Records and other prequalification information confidentially disclosed as part of the bid process shall not be deemed as directly pertinent to the contract and shall be exempt from disclosure as provided in KRS 61.878(1)(c). The Sponsor also recognizes that any books, documents, papers, records, or other evidence, received during a financial audit or program review shall be subject to the Kentucky Open Records Act, KRS 61.870 to 61.884.

Section V. Technical Response Format

A. Responsiveness Proposals submitted by bidders shall be responsive to this document. All conditions printed herein are hereby made a part of the conditions under which any Proposal is submitted and shall be incorporated into any Award of this project. Further, the contents of a Proposal shall become part of any Award resulting from that Proposal.

B. Technical Response

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The Technical Response is requested to be brief and concise and should include the items outlined in the Technical Proposal Form listed below in Section VI.

Section VI. Technical Response Evaluation Criteria

The Office of Attorney General, Office of Management and Budget will select an evaluation committee to evaluate all Technical Responses in accordance with KRS 45A.695. Each response shall be evaluated as follows:

Responsiveness to Solicitation: 10 points

Technical proposals will be scored for responsiveness. Preference may be given to those who provide complete answers in Sections A-C on the Technical Proposal Form.

Sponsor and Background: 10 points

Provide a concise background that includes the following: the date your entity was established, a brief summary of the nature of your business, and what areas of Kentucky are served by your entity to include geography and number of population served. Preference may be given based upon the reach – both geographically and population served – of the entity and connection to work related to opioid abatement when awarding points in this section.

Sponsorship Response: 80 points

Please provide the following:

# A statement expressing the bidder’s interest in sponsoring the 2024 Kentucky Opioid Abatement Symposium.

# A statement expressing the bidder’s position on increasing awareness about the opioid epidemic. Preference may be given to those sponsors whose missions align with the Kentucky Opioid Abatement Advisory Commission and the purpose of the Symposium.

Total Points: 100

The selected sponsors shall provide payment within thirty (30) days of notification to the Sponsor of the sponsorship award. The 30-day timeframe shall begin on the date indicated on the KYOAAC’s notification of award letter. If the KYOAAC does not receive the sponsorship funds within the 30-day timeframe, the KYOAAC does not guarantee any signage or advertisements associated with the Sponsor’s chosen sponsorship package.

The Technical Response shall be evaluated and scored by the evaluation committee. The total maximum score on the Technical Response is 100 points.

Three (3) hard copies of the technical response are requested to be delivered in a clearly marked, sealed envelope to:

Office of the Attorney General Office of Management and Budget Attn: Michelle Lacy 1024 Capital Center Drive, Suite 200 Frankfort KY 40601 502-696-5615

No online or email submissions will be accepted.

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Sponsorship Opportunity

Kentucky KYOAAC

Technical Proposal Form

As your Technical Response to the Sponsorship RFP for the 2024 Kentucky Opioid Abatement Symposium, please complete this Technical Proposal Form and submit with the mandatory items noted below.

A. VENDOR INFORMATION

Entity Name, Contact Name, Address, Phone, and Email

B. MADATORY ITEMS to Include with the Technical Proposal:

1.-Signed solicitation cover page 2.-Notarized Affidavit for Bidders, Offerors and Contractors (Attachment A)

C. TECHNICAL RESPONSE

1. State any deviations from stated RFP requirements.

2. Please supply information on:

a.-Date your entity was established.

b.-Brief summary of the work done by this entity.

c.-What areas of Kentucky are served by this entity?

3. Please provide a statement regarding the reason the bidder has an interest in sponsoring the 2024 Kentucky Opioid Abatement Symposium, including why the opioid epidemic is of interest to your entity.

4. Please provide a statement regarding bidder’s position on increasing awareness about the opioid epidemic.

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