Final_RFB_785_2700000187_1_SO_FORM.PDF

Document ID: RFB 785 2700000187 Page: 1

Commonwealth of Kentucky

SOLICITATION

Modification: No Version #:

TITLE: RFB-107-27 25033AMLBAML, LETCHER COUNTY

Date Issued:

10/26/2026 Record Date:

10/26/2026

Solicitation Closes Date:

11/17/2026 Time:

09:30

Solicitation No:

RFB 785 2700000187

Online Bidding Prohibited: No

For Information Call:

Toni Harrod 502-782-0080

Bid Receiving Location:

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2700000187 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-107-27 25033AMLBAML, LETCHER

COUNTY

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

The property of Tommy Newman has been impacted by several prelaw mine portals, one of which is partially open with a very large volume of flowing water at the top of the road. Water is making access to home diicult and is eroding the slope significantly. The property is located at 5142 US- 119 Mayking KY 41837. To reach the site, From intersection of US-119 and KY 15 at Whitesburg travel east approximately 5.192 miles. Make a right turn onto an unmarked gravel road and follow the road to the house site. Site Coordinates: 37.14742603962726 -82.7385113696852 An off-site PRIOIR DISTURBED waste area included to received excess material. It is a previously disturbed site and was designated as a waste area for a previous AML project, Wendell Fields Phase II which has received ATP. Waste Area Coordinates: 37.134072 -82.767047 Project limits include 5.2 acres, with an expected disturbance of 1.00 acres within project boundaries; tree disturbance of 0.5 Acres in a stable area.

Project limits for the offsite waste area(s) include 2.7 acres, with an expected disturbance of 0.5 acres. No tree disturbance is anticipated at the Waste Area.

The Newman project will be reclaiming Mine Portals on the property. These portals have cause drainage issues along with the washing out of the driveway that connects the residence with the main road below. The property has 4 mine portals behind the bench where the home is located that are affecting the homeowner. Four standard Closures will be installed on the existing mine portals at the appropriate locations. 3 portals will be closed with AML standard wildlife closure.

Landscape Allowance is included to address in kind, any shrubbery that is disturbed due to normal reclamation activities. Structure Removal/Replacement is included to relocate/replace features in kind to facilitate normal reclamation activities. Site prep is included as needed to clear existing vegetation. Silt Control is included as an erosion control measure. Earthwork is included for excavation and transportation to the waste area. This also include all final grade at the site and waste area.

The solution presented for the Newman project includes installing 3 Standard Wildlife Closures to the open mine portals (with 40 linear feet of subdrain beneath the closures) and to open the collapsed mine portal and install 8 HDPE for Drainage. To prevent future drainage problems, the plans are to install 20 linear feet of 18 HDPE with a concrete headwall under the driveway where the mine portal is producing water. Also subdrain behind the Newman residence to ensure drainage moving away from the home. At the outlet of all HDPE pipes, class III backfill will be placed to help with erosion control and washout. There are no disturbances of streams or bodies of water on this project

Shipping Information

Billing Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Document ID: RFB 785 2700000187 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

SITE VISIT MEETING:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit will be held on 11/5/2026 at 10:00 A.M. Eastern Time. Bob Jones from the Division of Abandoned Mine Lands will meet contractors at AML Hazard Office 101 Bulldog Lane, Suite 103 Hazard, KY 41701; the on to the site.

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR

THIS PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Agency: Bob Jones, Division of Abandoned Mine Lands, Phone: (502) 830-3424, bob.jones@ky.gov Purchasing Agent: Susan Ward, Division of Contract Administration, Phone: (502) 226-0335, Susan.Ward@ky.gov

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

Document Phase Document Description Page 4

2700000187 Final RFB-107-27 25033AMLBAML, LETCHER

COUNTY

Total Pages: 5 https://www.stateofkyplanroom.com

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response.

The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 11:00 A.M.

Eastern Time.

Call in number: 502-782-2663 or 844-603-5060 Conference ID# 240522018#

Participation ID# 75309#

Document Phase Document Description Page 5

2700000187 Final RFB-107-27 25033AMLBAML, LETCHER

COUNTY

Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/