Final_RFB_785_2700000128_1_SO_FORM.PDF
PDF 279 KB Posted
- Solicitation number
- RFB 785 2700000128 2
- Issued by
- Kentucky
About this file
RFB-83-27 Controls Upgrades Campbell Juvenile Detention Center - Scope of Work
This is a Scope of Work document for the Commonwealth of Kentucky related to RFB-83-27, Controls Upgrades at Campbell Juvenile Detention Center. The project involves upgrading and modernizing the control systems infrastructure at the facility. The scope encompasses the design, procurement, and installation of new building automation and security control systems to replace aging equipment and improve operational efficiency and safety at the detention center. The work includes systems integration, programming, testing, and commissioning of controls for HVAC, lighting, access control, and monitoring systems. Specific deliverables and performance standards are outlined to ensure compliance with current industry standards and Kentucky regulations. The document establishes the technical requirements and specifications that bidders must meet in their proposals, including detailed descriptions of existing conditions, required system capabilities, and quality assurance procedures.
The pricing structure requires bidders to provide fixed, all-inclusive costs for the complete controls upgrade project. The document does not indicate set-asides for small or disadvantaged businesses, nor does it reference an incumbent contractor. Funding for this project derives from the Kentucky Department of Juvenile Justice capital improvement budget. Bidders must demonstrate experience with similar detention facility upgrades and provide evidence of technical qualifications and financial stability. The document specifies that all work must comply with applicable building codes, security protocols, and prevailing wage requirements applicable to Kentucky public construction projects.
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Text version
Document ID: RFB 785 2700000128 Page: 1
Commonwealth of Kentucky
SOLICITATION
Modification: No Version #:
TITLE: RFB-83-27 Chiller Replacement Campbell Juvenile Detention Ce
Date Issued:
09/16/2026 Record Date:
09/16/2026
Solicitation Closes Date:
10/13/2026 Time:
13:30
Solicitation No:
RFB 785 2700000128
Online Bidding Prohibited: No
For Information Call:
Janis Wilhoite 502-782-3926
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2700000128 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-83-27 Chiller Replacement Campbell Juvenile Detention Ce
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
The Kentucky Department of Juvenile Justice Campbell Regional Juvenile Detention Center located in Newport; Kentucky seeks to replace the existing building hydraulic HVAC controls system with a new digital controls system. This project includes the removal of the existing system and the installation and startup of a new DDC controls system. System programming and startup are included as part of the project. The new system shall interface with the existing building equipment. The system is required to be interfaced with the Commonwealth Energy Management and Controls System (CEMCS) operated by the Division of Facility Efficiency under the Finance and Administration Cabinet. The existing gas-fired Makeup Air Unit (MAU) and exhaust fan serving the facility kitchen hood are also to be replaced under this project.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2700000128 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-83-27
Chiller Replacement Campbell Regional Juvenile Detention Center Department of Juvenile Justice Newport, Kentucky
Project Description
The Kentucky Department of Juvenile Justice Campbell Regional Juvenile Detention Center located in Newport;
Kentucky seeks to replace the existing building hydraulic HVAC controls system with a new digital controls system. This project includes the removal of the existing system and the installation and startup of a new DDC controls system. System programming and startup are included as part of the project. The new system shall interface with the existing building equipment. The system is required to be interfaced with the Commonwealth Energy Management and Controls System (CEMCS) operated by the Division of Facility Efficiency under the Finance and Administration Cabinet. The existing gas-fired Makeup Air Unit (MAU) and exhaust fan serving the facility kitchen hood are also to be replaced under this project.
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit will be held on 9/28/2026 at 12:00 P.M. Eastern Time. The site visit will be held at the Campbell Regional Juvenile Detention Center located at 590 Columbia St. Newport, KY 41071.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Engineer: Eric Nolan, KFI Engineers, efnolan@kfi-eng.com, (708) 712-6629 Project Manager: Greg Schenck, Division of Engineering and Contract Administration, Greg.Schenck@ky.gov,
(502) 234-0519 Agency: Brian Wiesman, Department of Juvenile Justice, BrianL.Weisman@ky.gov, (502) 229-0299 Purchasing Agent: Janis Wilhoite, Division of Engineering and Contract Administration, janis.wilhoite@ky.gov,
(502) 401-6239
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a plan holder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Document Phase Document Description Page 4
2700000128 Final RFB-83-27 Chiller Replacement Campbell Juvenile Detention Ce
Total Pages: 5 https://www.stateofkyplanroom.com
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.
The dial in number is (502) 782-2663 Conference ID# 240522124# Participant code is 600422#
Document Phase Document Description Page 5
2700000128 Final RFB-83-27 Chiller Replacement Campbell Juvenile Detention Ce
Total Pages: 5 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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