Final_RFB_785_2700000026_2_SO_FORM.PDF

Document ID: RFB 785 2700000026 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: RFB-36-27 KYTC Clark Co EB Rest Area Remodel

Date Issued:

08/12/2026 Record Date:

08/12/2026

Solicitation Closes Date:

08/19/2026 Time:

15:00

Solicitation No:

RFB 785 2700000026

Reason for Modification

Addendum One

Online Bidding Prohibited: No

For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2700000026 Page: 2

Line Items

Commodity Group: Default

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-36-27 KYTC Clark Co EB Rest Area Remodel

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

The project consists of a full renovation of the existing Rest Area & Vending Structures along with approximately 2 miles of off-site utilities. The primary architectural intervention in the existing design is the addition of two new accessible restrooms and an entry vestibule for the existing restrooms at the ends of the existing entry concourse. The existing concrete slabs are being removed as part of the structural stabilization which includes new grade beams, helical piles, and new floor slabs. All areas will receive a new epoxy terrazzo floor, and the entry shall include wall bases. The curved, structural CMU wall surrounding the restrooms will remain and receive new plaster finish and paint. The tile mural of the state of Kentucky will be left in place and protected during construction. Soffits and ceilings will be rebuilt to match the existing design. All existing single glazed windows will be removed and replaced with insulated storefront units that match the mullion layout of the original design and will include the lateral reinforcing at the mullions over the concrete wall panels that were part of the original design. Glazing at the new, accessible restrooms and vestibules will have a translucent film of the third surface of the glazing units for privacy. The design will be altered to add two roll-up doors connecting the maintenance area in back to each of the restrooms. In the restrooms, the existing masonry partitions will be removed and replaced with new ceiling-braced, stainless steel toilet partitions.

New ADA toilet walls shall be porcelain glazed CMU (both double and single faced units). A 2 veneer of the same glazed faced units will be used in the restroom interiors. The existing opening through the 8 CMU wall will have new steel frame to accommodate the new wall thickness and support the new opening for the roll-up doors. Damaged concrete wall panels will be repaired to match the existing finishes. The existing roof will be replaced and the drum on top will be capped. The existing Vending Shed will have its trusses removed to bearing level. A wood framed storage addition with masonry veneer will be constructed at the rear of the shed, replacing the free-standing prefab shed on site. The new storage room behind the vending shed will be insulated and electric heat to prevent freezing of stored items. The entire vending shed will receive new hipped trusses with a prefinished standing seam metal roof, fascia trim, soffit panels, and ceiling panels.

Plumbing work consists of the following: Demolition of existing sanitary piping back to the main line outside of the building. All new PVC sanitary piping will be provided and connected back to this point. Removal of all existing domestic water piping with new copper piping and insulation. Removal of existing plumbing fixtures and replaced with new low flow fixtures. Removal the existing well tank and connected accessories. A new pressure tank / pump system will be provided. Removal of the existing water heater and replaced with new water heater. The HVAC system will need to be replaced in order to meet the required recommendations of the existing structure, roof, and floor slabs. A new 5-ton heat pump will be located in same location as existing in Mechanical Room. I

Shipping Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Billing Information Finance - Division of Engineering & Contract Administration

The Bush Building, 403 Wapping St 1st Floor

Frankfort KY 40601

Document ID: RFB 785 2700000026 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

REQUEST FOR BID NO. RFB-36-27

Rest Area Remodel Clark County East Bound Kentucky Transportation Cabinet Clark County, Kentucky

Project Description

The project consists of a full renovation of the existing Rest Area & Vending Structures along with approximately 2 miles of off-site utilities. The primary architectural intervention in the existing design is the addition of two new accessible restrooms and an entry vestibule for the existing restrooms at the ends of the existing entry concourse.

The existing concrete slabs are being removed as part of the structural stabilization which includes new grade beams, helical piles, and new floor slabs. All areas will receive a new epoxy terrazzo floor, and the entry shall include wall bases. The curved, structural CMU wall surrounding the restrooms will remain and receive new plaster finish and paint. The tile mural of the state of Kentucky will be left in place and protected during construction.

Soffits and ceilings will be rebuilt to match the existing design. All existing single glazed windows will be removed and replaced with insulated storefront units that match the mullion layout of the original design and will include the lateral reinforcing at the mullions over the concrete wall panels that were part of the original design. Glazing at the new, accessible restrooms and vestibules will have a translucent film of the third surface of the glazing units for privacy. The design will be altered to add two roll-up doors connecting the maintenance area in back to each of the restrooms. In the restrooms, the existing masonry partitions will be removed and replaced with new ceiling-braced, stainless steel toilet partitions. New ADA toilet walls shall be porcelain glazed CMU (both double and single faced units). A 2” veneer of the same glazed faced units will be used in the restroom interiors. The existing opening through the 8” CMU wall will have new steel frame to accommodate the new wall thickness and support the new opening for the roll-up doors. Damaged concrete wall panels will be repaired to match the existing finishes. The existing roof will be replaced and the drum on top will be capped. The existing Vending Shed will have its trusses removed to bearing level. A wood framed storage addition with masonry veneer will be constructed at the rear of the shed, replacing the free-standing prefab shed on site. The new storage room behind the vending shed will be insulated and electric heat to prevent freezing of stored items. The entire vending shed will receive new hipped trusses with a prefinished standing seam metal roof, fascia trim, soffit panels, and ceiling panels.

Plumbing work consists of the following: Demolition of existing sanitary piping back to the main line outside of the building. All new PVC sanitary piping will be provided and connected back to this point. Removal of all existing domestic water piping with new copper piping and insulation. Removal of existing plumbing fixtures and replaced with new “low flow” fixtures. Removal the existing well tank and connected accessories. A new pressure tank / pump system will be provided. Removal of the existing water heater and replaced with new water heater. The HVAC system will need to be replaced in order to meet the required recommendations of the existing structure, roof, and floor slabs. A new 5-ton heat pump will be located in same location as existing in Mechanical Room. If approved, the heat pump will be specified as a water source heat pump with piping to two geothermal wells. New ductwork will serve all areas to provide heating and cooling. New exhaust fans in restrooms will have new duct routed to an exterior wall to avoid roof penetration. Test and balance costs for new exhaust fan and HVAC unit have been included. Electrical work includes the following: A new Main Distribution Electrical Panel and new sub panels as required. All new electrical circuits to receptacles, equipment, HVAC lighting and vending machine area as required. New LED lighting system throughout. New lighting controls – Digital time clock, occupancy sensors and keyed light switches as required to best end user control. New LED exit signs, new LED dual head emergency lighting and new LED exterior egress lighting to create a path of egress from the interior spaces to the outside of the building. New lighting and lighting controls systems will be compliant with the currently adopted International Energy Conversation Code (IECC).

Site & off-site utility work includes the following: All existing asphalt will be replaced with heavy duty asphalt beginning at the outer edges of the highway shoulder and extending throughout the parking areas. In some areas a full profile replacement may be required and in other areas a mill and overlay may meet KYTC highway

Document Phase Document Description Page 4

2700000026 Final RFB-36-27 KYTC Clark Co EB Rest Area Remodel Total Pages: 6 specifications. The asphalt elevation on the south side of the car parking lot will be raised to facilitate a normative curb height of 6 inches. Currently the curb height is closer to 10 inches which is a trip hazard for pedestrians.

New concrete curb and gutter on the south side of the parking lot will be replaced along with existing pedestrian walkways. All concrete walkways and stairs will be replaced. A new pedestrian connection will join the circular and vending machine buildings. Old handrails will be replaced to meet current building code standards. Signs that interfere with demolition and construction will be removed and replaced according to the Owner’s preference for placement. One pair of bollards that protect the flagpole will be removed and replaced with new concrete-filled bollards. The current dumpster site (asphalt and wood fence) is dilapidated and will be demolished. A more attractive and secure dumpster area will be relocated east of the buildings consisting of a new 8-inch heavy duty concrete dumpster pad, 8-foot height CMU screen wall, two chain link gates at the opening and two concrete-filled bollards to protect the wall. The current storage shed next to the vending machine building will be demolished and replaced with an addition built onto the back of the building. To improve pedestrian circulation, a new concrete walk will connect the vending machine and circular buildings. The aging water and sanitary sewer line that extend to nearby Winchester will be replaced in their entirety. Both lines are approximately two miles long. The sanitary sewer lift station will be replaced as well. Utilities within the site—both sanitary sewer and water—will be replaced.

SITE VISIT MEETING INFORMATION:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit meeting will be held on 7/27/2026 at 1:00 P.M. Eastern Time. Contractors will meet in the lobby of the rest area located on I-64 East Bound Point 98-99, Clark County, Kentucky.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Architect: Steve White, White|Pollard Architects, PLLC, steve@whitepollard.com, (859) 227-1499 Consultant: John Newman, N3D Group, jnewman@n3dgroup.com, (859) 806-7070 Project Manager: Philip Hurt, Division of Engineering and Contract Administration, philip.hurt@ky.gov, (502) 330-4777 Agency: Chris Smith, Kentucky Transportation Cabinet, christophert.smith@ky.gov, (502) 226-0559 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov, (502) 226-0335

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Document Phase Document Description Page 5

2700000026 Final RFB-36-27 KYTC Clark Co EB Rest Area Remodel Total Pages: 6 https://www.stateofkyplanroom.com

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 3:00 P.M., Eastern Time.

The dial in number is (502) 782-2663 Conference ID# 240522018# Participant code is 75309#

Document Phase Document Description Page 6

2700000026 Final RFB-36-27 KYTC Clark Co EB Rest Area Remodel Total Pages: 6 https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/